Build capacity in records repositories statewide to protect their collections and facilities from natural and manmade disasters.
The State Archives will lead several initiatives that advance emergency preparedness statewide, including enabling customers to access emergency services providing training statewide in emergency preparedness and response, and facilitating secure storage for micrographic and digital masters, for repositories statewide.
Activities in 2007-08, 2008-09 to support this priority:
- Benchmark with other organizations, agencies, and states on disaster planning/preparedness.
- Clarify and coordinate disaster assistance resources for DHP, local government and state agency customers.
- Conduct a survey to identify the needs of customers on disaster planning and preparedness.
- Conduct an inventory of current training, identifying successes, gaps, audiences reached, and geographic distribution.
- Develop new educational tools and new delivery methods.
- Promote disaster plans, explore incentives for planning and evaluate the success of the disaster planning component of the SAS Program Wellness campaign.
- Establish ways to communications with colleagues, constituents, and emergency managers in an emergency.
- Develop statewide or regional vendor contracts for emergency records recovery services.
- Research and document resources necessary for continued operations involving electronic records and investigate partnerships for remote electronic storage and backups.
- Ensure archives and records issues are addressed by the Disaster Preparedness Commission.
- Develop a dynamic resource for constituents with links to State Archives disaster services, funding sources, best practices, sample plans/contracts.