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Grants & Awards:

Documentary Heritage Program Grants

The Documentary Heritage Program (DHP) is a statewide program established by law to provide financial support and guidance to not-for-profit organizations that hold, collect and make available New York's historical records. Funding is available to support sound archival administration, and for projects that relate to groups and topics traditionally under-represented in New York’s historical record. The New York State Education Department’s (NYSED) 2013-2014 appropriation for DHP is $461,000. This includes $369,000 for regional services and $92,000 for DHP Grants. DHP Grant Project Types include: Documentation and Arrangement & Description. DHP is administered by the New York State Archives, a unit of the New York State Education Department.

For further information about the DHP program, including an explanation of DHP’s Priorities and a description of DHP Regional Services, visit the Documentary Heritage Program (DHP) information page.

Frequently Asked Questions

Grant Application Guidelines and Forms 2013-2014

Grant applications are due March 1, 2013

DHP Grant Guidelines and ResourcesPDF

Application Forms

  • Application Checklist Application Checklist in Word format Application Checklist in PDF format
  • Application Cover Sheet Application Cover Sheet in Word format Application Cover Sheet in PDF format
  • Payee Information FormPayee Information Form in Word format Payee Information Form in PDF format
  • Application Narrative Form Application Narrative Form in Word format Application Narrative Form in PDF format
  • Cost Sharing Form Cost Sharing Form in Word format Cost Sharing Form in PDF format
  • Project Budget Narratives and Worksheets
    • Code 15 - Salaries for Professional Staff Code 15 - Salaries for Professional Staff in Word format Code 15 - Salaries for Professional Staff in PDF format
    • Code 16 - Salaries for Support Staff Code 16 - Salaries for Support Staff in Word format Code 16 - Salaries for Support Staff in PDF format
    • Code 40 - Purchased Services Code 40 - Purchased Services in Word format Code 40 - Purchased Services in PDF format
    • Code 45 - Supplies, Materials, and Equipment costing less than $5,000 Code 45 - Supplies, Materials, and Equipment costing less than $5,000 in Word format Code 45 - Supplies, Materials, and Equipment costing less than $5,000 in PDF format
    • Code 46 - Travel Expenses Code 46 - Travel Expenses in Word format Code 46 - Travel Expenses in PDF format
    • Code 80 - Employee Benefits Code 80 - Employee Benefits in Word format Code 80 - Employee Benefits in PDF format
  • FS-10 Proposed Budget Form FS-10 Proposed Budget Form in Word format FS-10 Proposed Budget Form in PDF format

Assistance

  • Grant Application Workshops – are especially helpful for first-time applicants. Check the Documentary Heritage Program workshops link for information on DHP workshop offerings in your region.

  • Grantwriting Tip Sheets - are helpful for those who can’t make it to a Workshop, for first-time applicants, and as a refresher for more experienced grant writers. 
  • Documentary Heritage Program publications. Visit the Managing Records section of the Publications list to obtain a PDF or print copy of DHP publications.

  • Documentary Heritage Program Grants Officer - can provide advice on developing a grant project and submitting an application - Email: dhs@mail.nysed.gov, Phone: (518) 474-6926.

Grant Recipients

Forms needed by current grant recipients:
FS-10 (budget), FS-25 (interim report), FS-10A (budget amendment), or FS-10F (final fiscal report)

Projects Previously Funded

To report technical problems with this web site, please contact the New York State Archives at ARCHINFO@mail.nysed.gov.

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