Grants & Awards: DHP: Grant Application & Reference Material:

III. Project Implementation [maximum 25 points]

a. Plan of Work [15 points]

The plan of work is the heart of your project narrative. It should describe the work that will be undertaken to complete the project on time (by June 30, 2011) with the personnel, facility, and other resources available; and should include the key elements for your Project Type. Be sure to:

• Describe the project activities (who, what, when, where) and how they will be accomplished. For Arrangement & Description projects, include the rate of processing (see Resource IX, page 23 for more information).
• Include a timeline to show how the work will progress in a logical way over the course of the project.
• Describe the use of archival, standards and best practices which are appropriate to your project.
• Describe the archival policies, bibliographic and environmental controls, and accessibility of the holdings, for the project’s historical records repository.
• Briefly discuss the results of any previous funding that directly relates to this specific project.

b. Key Project Personnel [10 Points]

For all key project personnel:

• Describe qualifications with regard to education/training and experience for each.
• Describe project time commitment for each.
• Indicate what role each will play
• Indicate how each will be paid - whether by the applicant organization or with DHP grant funds.
• Attach resumes and applicable job descriptions.

For Documentation project Advisory Committee members:

• Attach a list of individuals who have agreed to serve on your Advisory Committee. The list should include member’s name, affiliation, and a brief description.
• Resumes are not required for Advisory Committee members.
• If the particular advisors cannot be identified in advance, indicate what groups or skills will be represented on the committee.

Definitions:

• Key Personnel - Key personnel are individuals who work directly on the project. They can include both staff to be paid from grant funds, and existing staff or volunteers whose time will be contributed by the applicant organization.
• Project Director - Every project must have a Project Director. Project Directors are expected to monitor closely and supervise all work carried out by consultants, contract workers and project staff.
• Advisory Committee (Documentation projects) - An advisory committee is made up of individuals who come from the community or topic being documented, and should be convened to provide advice and guidance to the project. Applicants are encouraged to seek advice from their DHP Regional Archivist concerning members for their advisory committee.

III b. Required Attachments

• Attach resumes, a maximum of three (3) pages in length each, for all key project personnel. Key project personnel could include: Project Director, Consulting Archivist, Archival Assistant, Project Interns, Project Specialists, etc.
• Attach job descriptions for every position that will be supported in whole or in part by grant funds.
• If you are proposing to transfer existing professional staff to work on project-related activities, in an attached letter justify the need and explain how these staff members will be replaced in their former assignments using non-grant funds.
• For Documentation projects: Attach a list of individuals who have agreed to serve on your Advisory Committee. The list should include member’s name, affiliation, and a brief description; and be no more than one page in length. Resumes are not required for Advisory Committee members.

 

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Complete DHP Grant Application Guidelines PDF format (Requires Adobe Reader)

Table of Contents |Grant Application Narrative Instructions