Grants & Awards: DHP: Grant Application & Reference Material:
New York State Archives Publications
The following publications from NYSA may be of assistance in preparing applications:
- Guidelines for Arrangement and Description of Archives and Manuscripts. Pub. #SP02 (Albany: State Education Department, 1995. 35 pages), by Kathleen D. Roe. These guidelines describe standard arrangement and description practices, including the MARC/AMC descriptive format. A paper copy of this publication may be requested from the State Archives by emailing ARCHPUBS@mail.nysed.gov.
- Strengthening New York's Historical Records Programs: A Self-Study Guide. Pub. #SP04 (Albany: State Education Department, 1989. 192 pages). This manual describes the core elements of a historical records program and provides a question-and-answer format to help repositories analyze their historical records programs. This publication is available as a PDF via e-mail or on CD from the State Archives by emailing ARCHPUBS@mail.nysed.gov.
- Archival Needs Assessment Guidelines and Template. Pub. #59 (20 pages) This publication provides a framework for the assessment of and planning for an historical records program.
- A Manual for Documentation Planning in New York State, Pub. #74 (34 pages) This publication presents the methodology that should form the basis for Documentation project planning. A paper copy of this publication may be requested from the State Archives by emailing ARCHPUBS@mail.nysed.gov.
- Documentation Basics: A Guide to Planning and Managing Documentation Projects, Pub #79 (2003. 81 pages) This publication offers detailed guidance in carrying out Documentation projects.
- Applicants to Documentation projects relating to Latino/a history and culture are urged to read A Guide to Documenting Latino/Hispanic History & Culture in New York State, pub. #67 (36 pages). These projects should reflect the priorities and criteria outlined in the guide. A paper copy of this publication may be requested from the State Archives by emailing ARCHPUBS@mail.nysed.gov.
- Applicants to Documentation projects relating the mental health topical priority are urged to read A Strategic Plan for Documenting Mental Health in New York State, pub. #69 (2001. 17 pages). These projects should reflect the priorities and criteria outlined in this plan. A PDF version is also available.
- Applicants to Documentation projects relating to environmental affairs are urged to read A Guide to Documenting Environmental Affairs in New York State, pub. #73 (41 pages). Documentation projects should reflect the priorities and criteria outlined in the guide. A paper copy of this publication may be requested from the State Archives by emailing ARCHPUBS@mail.nysed.gov.
Complete DHP Grant Application Guidelines PDF format (Requires Adobe Reader)