Grants & Awards: DHP: Grant Application & Reference Material:Grant Project Types
Archival Needs Assessment
Historical records repositories undertake needs assessments to evaluate and plan for archival program development. As a result, a comprehensive needs assessment, carried out by an experienced archivist, will pinpoint problems, recommend solutions, set priorities, and guide the development of archival activity.
Generally, most historical records repository needs assessments can be accomplished through a self-study using the guidelines found in the State Archives’ Archival Needs Assessment Guidelines and Template (Pub. #59). This publication offers detailed guidance in carrying out a needs assessment.
Repositories can also request an individual needs assessment consultation from a DHP Regional Service provider. All applicants for DHP Archival Needs Assessment projects must have had an initial needs assessment for their repository from a DHP Service Provider and be able to demonstrate that further assistance, above and beyond that assessment, is necessary.
Requirements
- A Cost Share of at least 50% of the Total Project Cost (total DHP grant funds requested plus Total Cost Sharing contribution) is required for Archival Needs Assessment projects. All cost share contributions must directly support project activities and outcomes. See the Cost Share Form Instructions for more information.
- Only historical records repositories which collect records of historical significance within New York State are eligible or Archival Needs Assessment funding.
- Only projects that demonstrate the need for extensive evaluation by a professional archivist are eligible for Archival Needs Assessment funding.
- The DHP Regional Archivist’s initial needs assessment report must be included in the Archival Needs Assessment grant application package.
- Archival Needs Assessment projects may not address preservation or conservation needs.
- Grant recipients should publicize their Archival Needs Assessment project and should use the DHP credit line in all publicity material relating to the project.
Complete DHP Grant Application Guidelines PDF format (Requires Adobe Reader)