Documentary Heritage Program FAQs
Developing/Assembling the Application
- In what order should I arrange the pages of my grant application?
- Does the ten-page maximum for the Appication Narrative description include attachments?
- I plan to hire someone to work on the project for $15.00 an hour plus medical insurance. Which Budget Category Form should I use to list the wages; the Salaries Form (Code 15) or the Purchased Services Form (Code 40)?
- Is food an eligible expense?
- Is a consultant's travel an additional expense, or is it included in the consultant daily rate?
Developing/Assembling the Application
In what order should I arrange the pages of my grant application?
The items should be submitted in the specific order listed in the Project Application Checklist located in the Grants Application Booklet. The pages of the narrative description should be numbered and should specifically follow the format as outlined in the Application Narrative Form. It is a good idea to add a header that identifies your institution to all pages of your application.
Does the 10-page maximum for the Application Narrative description include attachments?
No, attachments such as letters of support and/or justification, needs assessments, job descriptions and resumes, and sample pages from current finding aids are not counted towards the ten-page maximum.
I plan to hire someone to work on the project for $15.00 an hour plus medical insurance. Which Budget Category Form should I use to list the wages; the Salaries Form (Code 15) or the Purchased Services Form (Code 40)?
The wages should be listed on the Salaries Form (Code 15). Anyone who receives benefits should be listed under salaries, and their benefits should be listed on the Employee Benefits Form (Code 80). It does not matter whether your institution classifies them as salaried or hourly employees. If you will be putting someone funded under the grant on your payroll, then that funding should be requested under Salaries (code 15).
Sometimes. Lunch for advisory committees and focus groups is an eligible expense. Food at receptions at the end of projects or lunch for consultants is not. Eligible food expenses for meetings should be listed and justified on the Supplies and Materials Form (Code 20). Food and lodging expenses for staff or consultants should be listed and justified on the Travel Form (Code 46).
Is a consultant's travel an additional expense, or is it included in the consultant daily rate?
The consultant's travel is an additional expense can should be listed and justified on the Travel Form (Code 46).