Grants & Awards: DHP: FAQs:

Documentary Heritage Program FAQs

Getting Started

  1. Whom should I contact if I have questions about the grant program or if I am submitting an application?

    The State Archives provides technical advice to potential DHP applicants at 518- 474-6926 or the DHP email box at

  2. Can DHP grant applications be submitted electronically?

    DHP applications cannot be submitted electronically. You should submit your application by mail to: Documentary Heritage Program, New York State Archives, 9C71 Cultural Education Center, 222 Madison Avenue, Albany, NY 12230.

  3. When is the application due date?

    The postmark deadline for 2014/2015 DHP grant applications is Monday, March 3, 2014.

  4. How do I get a copy of the grant application materials?

    These materials are available on the State Archives website, or a paper copy may be requested by e-mail:

  5. Can one institution apply for more than one grant?


  6. We have completed the Prequalification process. Do our partners on the project have to complete the prequalification process as well before we submit the grant proposal?

    No. In an application that involves partners, only the lead applicant, the one that is actually signing the application, has to prequalify.

  7. Our institution is a non-profit museum. Does it qualify as a NY Repository under your definition?

    In the guidelines (page 32), "New York repository” is defined as follows: “a not-for-profit facility … that is organized to collect, hold, care for, and provide access to historical records.” So, if part of your facility’s mission is to “collect, hold, care for, and provide access to historical records,” and if these activities are included in your facility’s mission statement, your facility would qualify.