Grants & Awards: LGRMIF: 2009 Grant Application Materials

Eligibility Requirements

To be eligible to apply for an LGRMIF grant, most local governments in New York State are required to have the following in place by the application deadline:

• Records Management Officer (RMO) appointed
• Appropriate State Archives records retention and disposition schedule adopted

The only exceptions to this are the City of New York and its five county clerks and five district attorneys, community school districts in New York City, housing authorities, and the Utica Transit Authority, all of which are not required to have RMOs or to adopt State Archives records retention and disposition schedules.

The State Education Department's (SED) Grants Finance Unit will not release grant funds to a local government that has failed to file the required final fiscal or narrative reports for any SED grant (which includes LGRMIF grants). Please also note that no applications will be forwarded for review if an entity has not submitted all final reports associated with previously awarded grants, exclusive of the current grant award period.

Public Benefit Corporations
Public benefit corporations with local or regional jurisdiction are independent units of local government and are therefore eligible to apply for LGRMIF grants.

Community Colleges
A community college sponsored by a single county may apply for grant funding only through its county's RMO and with the approval of the county's chief authorizing official.

Fire Districts, Volunteer Fire Companies, Emergency Rescue Services, and Ambulance Services
Fire districts are eligible to apply for LGRMIF grants because they are local governments. However, not-for-profit volunteer fire companies, ambulance services, and emergency rescue services are not local governments under the Local Government Records Law, and are therefore not eligible to apply for LGRMIF grants.

For questions on eligibility, contact the Grants Administration Unit at (518) 474-6926.