Grants & Awards: LGRMIF: LGRMIF Guidelines and User Manual:

Submitting Post-Grant Award Paper Forms

You cannot submit the following post-grant award forms electronically: Request for Additional Funds (FS-25), Amendment Form (FS-10-A), and Final Expenditure Report (FS-10-F). All of these forms are accessible from the drop-down menu under Post-Grant Award Forms and the Checklist.

Where indicated, the forms require the signature of your Chief Administrative Officer (CAO). The CAO is the CEO of your local government (county executive, town supervisor, village mayor, school district superintendents, or equivalent). The head of an individual department or agency cannot be listed as the CAO of a local government on your grant application

1. Print out either the HTML or the PDF versions of the forms when needed.
2. Submit 1 copy of the Request for Additional Funds (FS-25) to the Grants Finance Unit, NYS Education Department, Room 510 W EB, Albany, NY 12234 to request funds beyond the initial payment. Your Chief Administrative Officer (CAO) must sign the FS-25 in blue ink. Please note that you are required to file FS-25 forms monthly (not quarterly) to request funding of up to 40% of the award, and you must use the additional funds to conduct project activities on a monthly basis only.
3. Submit 3 copies of the Amendment Form (FS-10-A) to the Grants Administration Unit if you need to amend your approved budget. Your CAO must sign the FS-10-A in blue ink. Provide a clear reason for amending the budget, and indicate the amended budget amounts.
4. Submit 3 copies of the Final Expenditure Report (FS-10-F) to the Grant Administration Unit when submitting your Final Report. Your CAO must sign the FS-10-F in blue ink. Please make sure the FS-10-F form is correct. The financial data on the FS-10-F comes from the data you entered as actual expense in the Budget Tables.

Note: Failure to submit the FS-10-F will prevent us from closing out your project.