Final Project Performance Reporting Guidelines
As outlined in the grant notification letter, each recipient of a grant from the Local Government Records Management Improvement Fund (LGRMIF) is required to submit a final performance report and a final fiscal report. This publication provides information on writing the final project performance report and includes the necessary report forms.
The final project performance report provides a local government the opportunity to report on its accomplishments and progress in meeting its project’s intended results, but also provides a local government the opportunity to report on progress in establishing its records management program. It is important for local governments to show this progress if they intend to apply for additional grants to develop new components of their records management programs and to assess their own progress systematically.
Archives staff monitors each grant-funded project and will contact you during the project year. Some grant recipients may receive visits.
The final project report must be submitted to the Archives’ Grants Administration Unit no later than July 31, 2009.
- Final Performance Report Forms (PDF or Word 2000 Templates) :
- Grant Project Final Report Form (FR-1)
- Final Report for Education Uses Projects
- Statistical Form for Historical Records Projects
- Final Performance Report Instructions
- Final Fiscal Report - FS-10-F Short Form Report for a Federal or State Project. FS-10-F Short Form Report pdf or FS-10-F Short Form Report Word File. This form changed from previous years. All grantees must complete this form. Please consult the Final Fiscal Report Instructions.
- Form FS-25 Request for Funds for a Federal or State Project - Up to an additional 40% of the grant will be released when you submit one signed original (blue ink) to: Grants Finance Unit, New York State Education Department, Room 510W EB, Albany, NY 12234. (Form FS-25 pdf, or Form FS-25 Word file)
- FS-10-A Proposed Amendment for a Federal or State Project - See instructions for completing and submitting an amendment to an LGRMIF grant. (Form FS-10-A pdf or Form FS-10-A Word file)
The Archives will use Criteria for Measuring Success of Projects Funded by the LGRMIF to evaluate each project, gauge a local government’s progress toward developing a records management program and assess the impact of the grants program in general. Therefore, these reports serve as a tool to assist the Archives in improving the grants program and in making the program more accountable to the Commissioner of Education and the State Legislature.