Grants & Awards: LGRMIF: Reporting Guidelines:
Criteria for Measuring
Success of Projects Funded by
the Local Government Records Management Improvement Fund
The Archives will use these criteria to evaluate each project, gauge a local government's progress toward developing a records management program, and assess the impact of the grants program in general.
- Final outcomes that substantially meet the objectives of the project:
e.g., a records inventory, a needs assessment, and a completed records
management plan; a certain number of records microfilmed or microfilm
rolls produced; an information system developed; a specific number of
historical records arranged and described.
- Project outcomes are in accordance with the guidelines and parameters
set forth in the grant guidelines booklet.
- Outcomes consistent with State Archives regulations, publications,
or other guidelines, such as those published by the Unified Court System
(i.e., microfilm meets established quality expectations and standards).
- Project completed on time.
- Grant funds spent on time.
- Grant funds have been spent on the purposes set forth in the application
as approved by reviewers and the State Archives or were used to cover
other expenses relating directly to the main work funded under the grant
as approved by the appropriate RAO and staff at the Grants Administration
Unit.
- Evidence that the project has significantly contributed to the development of a records management program.