Publications:

Guides to Historical Records

Guides, fact sheets and finding aids to the records in the New York State Archives and other repositories. Select publications are available online, as indicated.

You can order print copies of each title by contacting ARCHTRAIN@mail.nysed.gov with your request.

Number Title Formats Available Online
66 Preliminary Guide to Historical Records Sources on Latinos In New York State
Listing of records relating to Latinos currently held in archives, libraries, historical societies and governments around New York State in New York State and outside the state.
24 pages

PDF (1.23 MB)

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68 A Preliminary Guide to Mental Health Documentary Sources in New York State
Descriptions of mental health records held by the New York State Archives, the Office of Mental Health, local governments, and historical records repositories in New York State and outside the state.
106 pages

PDF (267 KB)

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70 Mental Health in New York State, 1945-1998: An Historical Overview
Identifies individuals and organizations that have shaped mental health policy in New York State, assesses how they interpreted the problems, describes how policy was implemented, and reviews its impacts on the recipients of mental health services.
58 pages

PDF (191 KB)

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71 Preliminary Guide To Environmental Documentary Sources in New York State
Listing of records relating to environmental affairs currently held in archives, libraries, historical societies and governments around New York State.
274 pages 

PDF (775 KB)

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72 Environmental Affairs in New York: A Historical Overview
Traces New Yorkers' changing views of the environment and outlines major trends, events, leaders, laws, and groups that have shaped environmental affairs in New York since the mid-19th century.
62 pages

PDF (726 KB)

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APT02 Larry J. Hackman Residency Program Grant Guidelines and Application Forms
The Larry J. Hackman Research Residency Program is intended to support advanced work in New York State history, government or public policy by covering research expenses. This publication describes the application process and related requirements.
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FA01

A Guide to Records in the New York State Archives
This Guide contains information on the complete records holdings of the State Archives as of December 1991
Published 1993 
497 pages

Print copy available for $5.00.
Email ARCHTRAIN@mail.nysed.gov to order

Not available online

 

FA02

A Spirit of Sacrifice: New York's Response to the Great War, A Guide to Records Relating to World War I
This guide describes 26 records series totaling over 440 cubic feet which reveal how the State's people and government responded to the First World War.
Published 1993
47 pages

Print copy available for $2.00.
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FA03

They Also Served: New Yorkers on the Home Front, A Guide to Records of the New York State War Council (World War II)
This finding aid provides general histories for War Council agencies, and summary descriptions of each series.
Published 1994 
90 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

HTML

FA04

Enduring Images: A Guide to Photographic Records in the New York State Archives
This guide describes record series in the New York State Archives that include a significant number of photographic images. About 70 series described here contain over 500,000 images relating to New York State's people, government, history, health, education, natural history, and a variety of other subject areas.
Published 1999 
29 pages

Print copy available for $2.00.
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FA05

The Mighty Chain: A Guide to Canal Records in the New York State Archives
This guide describes 360 series of records documenting New York's canals from the earliest Erie Canal surveys to the completion and operation of the Barge Canal. These records, spanning 1794-1958 (bulk 1817-1926) and totaling over 2,560 cubic feet, are part of the holdings of the New York State Archives and Records Administration.
Published 1992 
120 pages 

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

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FA06

The Lusk Committee: A Guide to the Records of the Joint Legislative Committee to Investigate Seditious Activities
The records of the Lusk Committee are part of the holdings of the New York State Archives. The committee's records consist of 16 series totaling almost 50 cubic feet. These records have been microfilmed, and the film contains detailed container or folder lists. Microfilm copies are available on inter-library loan and are available for purchase at the cost of duplication. Microfilming of these records and preparation of this guide was supported, in part, by a grant from the National Endowment for the Humanities. This finding aid provides a general history of the Lusk Committee and descriptions of each series. It also contains an index of names, organizations, and subjects found within the records.
Published 1992 
35 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

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FA07

Guide to Records of the Department of Correctional Services
This guide describes in detail records of the Department of Correctional Services available for research at the New York State Archives.
Published 1992 
65 pages 

Print copy available for $2.00.
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FA08

Duely & Constantly Kept: A History of the New York Supreme Court, 1691-1847 and an Inventory of Its Records (Albany, Utica, and Geneva Offices), 1797-1847
The publication is available in paper form only from the State Archives. It is available online from The Historical Society of the Courts of the State of New York.
Published 1991 
128 pages

Print copy available for $5.00.
Email ARCHTRAIN@mail.nysed.gov to order

PDF (20.5 MB)

HTML

FA09

Working Lives: A Guide to the Records of the New York State Factory Investigating Commission in the New York State Archives
This finding aid provides a general history of the Factory Investigating Commission, describing the range of issues it studied, although surviving records are primarily from the Wage Investigation. Descriptions of each record series generated by the Commission are arranged in groups by general type or subject of the records. Finally, a list is provided of those record series which have been microfilmed and are therefore available on inter-library loan or for purchase.
Published 1989 
27 pages 

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

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FA10

The Greatest Reform School in the World: A Guide to the Records of the New York House of Refuge
The substantial records of this institution are preserved in the New York State Archives and described in this guide. The records include over 350 volumes (100 cubic feet) of meeting minutes, reports, inmate case histories, and other documents.
Published 1989
34 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

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FA11

Guide to the Records of the New York State Legislature
Describes selected records, dating from the colonial period to the 1980s.
Published 1989
45 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

Text file
FA12

Guide to Records Relating to Schools and School Districts
Published 1988
25 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

Not available online
FA13

Guide to Records Relating to Native Americans
This finding aid describes selected State Archives records which are most likely to contain information useful for the study of Native American issues and history.
Published 1988
27 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

HTML

FA15

In the Words of the Delegates: Records of the 1938 Constitutional Convention
Published 1988

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Not available online
FA17 Records in the New York State Archives Relating to Women: An Overview
The publication describes how to access records relating to women in the New York State Archives.
Published 1985

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FA18

Guide to Records Relating to the Revolutionary War
Published 1994
54 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

HTML

FA19

Guide to the Organization and History of State Government
Published 1994
122 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

Not available online
FA20

Guide to Records of the Governor's Office in the New York State Archives
This guide describes the historical records of the Governor's Office that are preserved in the State Archives. The records date from 1777 to 1992 and document the official activities of New York's governors and their executive staff.
Published 1995
153 pages

Print copy available for $2.00.
Email ARCHTRAIN@mail.nysed.gov to order

PDF (753 KB)

HTML

FA21 Users' Guide to the Governor's Office of Employee Relations Grievance Tracking System, 1984-1990
The guide describes the Grievance Tracking System (GTS), 1984-1990. The Governor's Office of Employee Relations created the GTS to collect information on employee grievances and grieved disciplinary proceedings from all New York State Executive Branch agencies from 1984 to 1990. The system contains two master files, the Grievance Data File and the Discipline Data File. Each secondary file within the two master files represents a single year.

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FA22 Users' Guide: Basic Educational Data System Institutional Master file
Guide to the BEDS Institutional Master File.
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LF01 Genealogical Sources in the New York State Archives
Revised 2012
8 pages
PDF
LF02 Guide to Vital Records in New York State
Published 1993
2 pages
HTML
LF03 Probate Records in the New York State Archives
This leaflet identifies and discusses the various courts and offices that have filed, recorded, or maintained probate records in New York since 1665; briefly describes the probate records in the State Archives; and lists all known indexes and abstracts of those records.
Published 1997
9 pages

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LF04 War Service Records
Provides general information on accessing military records in the New York State Archives.
Published 2000
2 pages

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LF05 Electronic Records Fact Sheet
Published 1997
3 pages
Text file
LF06 Naturalization & Related Records
The information leaflet describes naturalization records held by the State Archives and other repositories. It also describes how to access those records.
Published 2000

PDF (34 KB)

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LF07

County Clerks in New York State
Published 1995

Email ARCHTRAIN@mail.nysed.gov to order

Not available online
LF08

Records Relating to African Americans in the New York State Archives
While it is often difficult to access records on individuals and groups by race or ethnic group, there are several dozen record series in the Archives that provide retrievable information on African-American residents of New York during the past 350 years. This publication describes record series pertaining to several broad subject areas: slavery and emancipation; military service; confinement in State institutions, performing arts, political radicalism, human rights, and education.
Published 1997

Researchers may order a single copy for free
Email ARCHTRAIN@mail.nysed.gov to order

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LF09 Records Relating to Criminal Trials, Appeals and Pardons
This leaflet contains summary information on records of New York trial and appellate courts pertaining to criminal prosecutions (felonies and misdemeanors) and appeals, and on records relating to applications for and grants of clemency by the Governor (pardons, commutations, reprieves).
Published 1999
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OTR27 Jewish History Resources in New York State
This publication introduces genealogists and historians to the Jewish history resources available in New York State.
Published 1999
28 pages

PDF (175 KB)

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