Managing Records:

Consultants and Vendors

The New York State Archives provides no direct services to consultants or vendors, but the Archives recognizes that these people perform work that is essential to the successful implementation of records management and archives improvements. For vendors to provide services in the most effective way, they need to understand the point of view of the State Archives, as expressed in its records management guidelines, grant program rules, and records laws, and this webpage provides access to such material. The Archives also maintains topical lists of consultants and vendors as a service to our customers. Vendors can use these to verify that they are listed on the appropriate lists and that the information on their services is correct.

Certified M/WBE consultants and vendors will included the designation of "NYS certified M/WBE" in their listing. MWBE certification is administered by Empire State Development’s Division of Minority and Women’s Business Development. For additional information please visit

FAQs for Consultants and Vendors

Lists of Consultants and Vendors

Archival Consultants
Archival Supplies
Business Process Analysis (BPA) and Needs Assessment
Conservation Services
Data Conversion
Data Recovery
Disaster Recovery
Electronic Document Management Systems (EDMS)
Electronic Records Management (general)
Fire Suppression Vendors
Imaging Consultants
Imaging Services Vendors
Indexing Software

Modern Paper Filing Systems
Records Management (general)
Records Management Software
Records Storage Vendors
Shredding and Media Destruction

Other relevant resources

Laws and Regulations

Grants Program for Historical Records Repositories

Grants Program for Local Governments

Publication #44 Records Management Consultants PDF

State Archives Publications

State Archives Workshops