Managing Records: Consultants and Vendors
Data Conversion Vendors
The New York State Archives has compiled this list of data conversion vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing data conversion services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Services Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 10 November 2009
Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com
Conversion Professionals
Ron Coscia
P.O. Box 1197
3643 Willow Road
Bethel Island, CA 94511-1197
Phone: 925-684-9825 Pacific Time
Fax: 925-684-9582
Email: roncoscia@yahoo.com
Website: www.conversionprofessionals.org
We provide discounted data conversion and data enhancement services to the non-profit community exclusively. Service includes downloading existing historical data, assistance with new coding structure, expansion/consolidation of codes, data cleaning (where possible), reformatting for, and loading of new database and validation assistance. In addition, through trusted partners, we offer email, phone append, NCOA, donor demographics, wealth rating and age overlay.
Conversion Services International
Jeffrey Onorato
100 Eagle Rock Road
East Hanover, NJ 07936
Phone: (973) 560-9400
Website: www.csiwhq.com
Data conversion, migration, and project management consultation.
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438, (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
Davis Data Conversion
BethDavis
127 Church Lane
PO BOX 822
Ausable Forks, NY 12912
Phone: (518) 647-8369
Fax: (518) 647-8369
Email: davisdataconversion@charter.net
Digiscribe International LLC
Mitchell J. Taube, CDIA
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 x 103, (914) 953-6865
Fax: (914) 586-0006
Email: mtaube@digiscribe.info
Website: www.digiscribe.info
Services/sales:
Document Scanning – Data Entry/Indexing – Web Repository – E-Forms – forms Processing – Workflow – Software Sales & Support – Integration Services – Full-Text OCR – Conversion Services – Vault Media & Box Storage – Electronic Document Discovery – Litigation Support Services – High-Volume Printing.
Document Conversions Inc.
Michael B. McLaughlin,
Certified Document Imaging Architect+
307 Rushmore Ave
Carle Place, NY 11514
Phone: (516) 437-5888, ext. 18; cell (516) 318-4376
Fax: (516) 437-6200
Email: mmclaughlin@documentconversionsinc.com
Services/sales:
Our services at Document conversion Inc. include the scanning of paper and microfilm and large format drawings or plans to the digital format. We provide document shredding and a digital document online repository.
E-BizDocs, Inc.
83 Broadway, 1st floor
Albany, NY 12207
Phone: (518) 456-1011; (866) 816-1217
Email info@e-bizdocs.com
Website: www.e-bizdocs.com
Services/sales:
Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate’s Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing solutions.
EMag Solutions
Gene Thompson
3495 Piedmont Road Suite 500
Atlanta, GA 30305
Phone: (800) 364-9838
Website: www.emaglink.com
Data conversion, data recovery, and consulting.
e-Scan Solutions, LLC
Michael Kavanagh
17 Squadron Boulevard Suite 400
New City, NY 10956
Phone: (800) 734-0070
Fax: (845) 634-9424
Email: info@e-scansolutions.com
Website: www.e-scansolutions.com
Focused Technologies
Chuck Tobin
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573 (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
PaperVision (records management software); ClerkFlow (indexing software); imaging of paper, film, large format documents, COLD, indexing, storage and retrieval services, online document repository services, electronic document management, workflow, data capture software; also sells Digitech Systems, PaperFlow, DataFlow; FocusView Software; data conversion
services, needs assessments, BPAs, feasibility studies.
Gimmal Group
1 Liberty Plaza, 23rd floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293
Email: info@gimmal.com
Website: www.gimmal.com
Global Scanning Solutions
1360 Riverfront Center
Amsterdam, NY 12010
Phone: (518) 490-1227
Email:info@global-scan.com
Website: www.global-scan.com
Hudson Microimaging
Route 9W P.O. Box 640
Port Ewen, NY 12466
Phone: (845) 338-5785
Fax: (845) 338-2556
Email: info@hudsonmicroimaging.com
Website: www.hudsonmicroimaging.com
Services/sales: Microfilming, preservation microfilming, digital-conversion of microfilm, high resolution scanning, processing & duplication, silver halide duplication, acetate film testin.
IBM E-Business
New Orchard Road
Armonk, NY 10504
Phone: (800) 426-7080
Website: www-1.ibm.com/services/us/bcs/html/bcs_government.html
Data conversion and recovery.
IDS Virtual Depot
Carrie Spencer
443 Buffalo Street
Jamestown, NY 14701
Phone: (877) 483-2209, (716) 338-9850 x 3103
Fax: (716) 338-9858
Email: carrie.spencer@idsvirtualdepot.com
Website: www.idsvirtualdepot.com
Service/sales:
IDS Virtual Depot offers digital conversion of older images, recovery from older systems, paper-to-digital conversion services, Microfilm, fiche and x-ray, survey form development and capture, PDF forms and capture, indexing, OCR, ICR, and IWR conversion, and more.
Image Data, Inc.
18 Petra Lane #3B
Albany, NY 12205-6900
Phone: (518) 862-2740
Fax: (518) 862-2743
Email: tbourke@imgdata.com
Website: www.imgdata.com
Document scanning and 16mm and 105mm microfilming, microfilm processing and duplication, methelyene blue testing, preservation microfilming, film scanning to digital, digital conversion to microfilm, data entry, web hosting.
Innodata Isogen Inc.
Michael Harman
3 University Plaza
Hackensack, NJ 07601
Phone: (516) 741-1878
Website: www.innodata-isogen.com
Data conversion and consulting.
John Bordynuik Inc.
John Bordymuik
4536 Portage Road
Niagara Falls, Ontario
Canada L2E 6A8
Phone: 1-905-354-7222
website: www.johnbordynuik.com
Landata Technologies
Louis Masi
4 Hidden Meadow
Penfield, NY 14526
Phone: (877) 526-8232
Fax: (678) 550-6849
Email: lmasi@landata.com
Website: www.landata.com
EDMS, document scanning, film scanning, film writing and data entry services.
Main Sequence Technologies
Michael Keys
5370 Pinehill Drive
Mentor, OH 44060
Phone: (440) 946-5214
Fax: (440) 856-0312
Email: mike@mainsequence.net
Website: www.pcrecruiter.com
Data conversion and consulting.
MCCi
1700 Capital Circle SW PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com
Document imaging, data conversion services, EDMS, indexing software, records management software.
Modern Micro Imaging
5165 Lee Highway
Arlington, VA 22207
Phone: (703) 534-1025
Fax: (703) 536-5948
Email: sales@modmicro.com
Website: www.modmicro.com
Services/sales:
EBCDIC-ASCII mainframe/minicomputer translation to conventional databases. Removable magnetic media including: tape cartridges, 8”, 5-1/4”, 3-1/2” floppies & optical/MO disks. Analog-to-digital conversion of vinyl, open reel & cartridge tape audio recordings, motion-picture film, videotape, microfilm/fiche, aperture card, 35 mm slides, prints & negatives and COM (data-to-fiche) services.
Muller Media Conversions
Chris Muller
21 Locust Street
Manhasset, NY 11030
Phone: (516) 833-3067
Website: www.mullermedia.com
Data conversion, specializing in legacy computers and file formats.
Scanistics
David Lapresi
222 Andrews Street Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite.
Seery Systems Group, Inc.
Richard J. Seery
195 Armstrong Rd.
Garden City Park, NY 11040
Phone: (516) 565-1680
Fax: (516) 565-3388
Email: rseery@ssgimaging.com
Website: www.ssgimaging.com
Sitrof Technologies, Inc.
Timothy Wendel
700 Alexander Park, suite 302
Princeton, NY 08540
Phone: (609) 897-9180, x 109
Fax: (609) 734-4909
Email: twendel@sitrof.com
Website: www.sitrof.com
Services/sales: Assessments, Systems Analysis/Design, Integrations/Deployments, Data Topology Mapping, Records Classifications, Project Management, Training, Customizations/Configurations, File Plans, Best Practices Consulting, Business Process Automation, Governance Risk Compliance, eDiscovery, Data Protection, Enterprise
Content Management, Imaging Management, Backup/Recovery/Archive, Business Continuity, SaaS Applications, CFR 21 Part 11 Validated Systems, Workflow Engineering, Document Management.
SuperiorGlacier
Hugh J. Krulin
Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-6500
Cell: (646) 261-1577
Email: hugh_krulin@superiorglacier.com
Website: www.superiorglacier.com
Document scanning, Copy/Printing, OCR/OWR, processing and duplication, media to media conversion, indexing, hosting, data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, 33+ years experience.
Tiger Business Solutions, LLC
Terry Bender
7a Harriman Campus Rd. Suite 540
Albany, NY 12206
Phone: (518) 435-0919 (518) 423-2162
Website: www.tigerbsolutions.com
UrsaNav, Inc.
616 Innovation Drive
Chesapeake, VA 23320
Phone: (703) 625-9821
Email: IMSinfo@ursanav.com
Website: www.ursanav.com
Services/sales:
Records management program development, implementation of ERM/ECM software and solutions, data and document conversion, application hosting, and onsite staffing.
Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.