Managing Records: Consultants and Vendors
The New York State Archives has compiled this list of disaster recovery vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing disaster recovery vendors services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact consultants directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any consultants listed. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Services Development unit at (518) 474-6926 or, by email, at RECMGMT@mail.nysed.gov
The Office of General Services (OGS) maintains a list of disaster prevention and recovery vendors and services are on state contract, some of which may appear on this list. See the OGS website for a complete listing: Emergency Standby Services and the Hazardous Incident Response Equipment (HIRE).
The Northeast Document Conservation Center (NEDCC) also maintains a list of disaster recovery vendors. Refer to NEDCC’s website at www.nedcc.org for more information.
Other relevant resources: State Archives’ Disaster Assistance, Working with Disaster Recovery Vendors, Data Recovery Vendor list and Fire Suppression Vendor list
Revised 05 February 2013
17a-4 llc.
Carter Gray or Charles Weeden
P. O. Box 1492
Millbrook, NY 12545
Phone: (212) 949-1724
Fax: (212) 202-4391
Email: cgray@17a-4.com or cweeden@17a-4.com
Website: www.17a-4.com
Services/sales: 17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.
Access Systems, Incorporated
Steven F. Goodfellow
4260 Henneberry Road
Manlius, NY 13104
Phone: (315) 682-1188
Fax: (315) 682-0865
Email: steveg@accesskm.com
Website: www.accesskm.com
Advance Fire & Safety Consultants, LLC
7 Andrews Street
Cornwall-on-Hudson, NY 12520
Phone: (845) 629-6873
Email: info@advancefiresafety.com
Website: www.advancefiresafety.com
Services/sales:
Description: Fire 7 life safety consulting, FM200 Clean Agency systems, fire extinguishers, signage, exit signs, emergency exit plans, OSHA training, fire extinguisher training (lecture and hands-on), special needs consulting, emergency preparedness plans and procedures development/manuals/drills and much more.
Affiliated Warehouses Co., Inc.
P.O. Box 295
1337 Capital Circle
Hazlet, NJ 07730
Phone: (732) 739-2323
Website: www.awco.com
Services/sales:
Available warehouse refrigeration and freezer spac
Air Quality Sciences, Inc.
1337 Capital Circle
Marietta, GA 30067
Phone: (770) 933-0638
Email: info@aqs.com
Website: www.aqs.com
Services/sales:
Multiple services including air quality and mold analysis
American Freeze-Dry Inc.
P.O. Box 5740
Deptford, NJ 08096
Phone: (856) 939-8160 (office)
Phone: (866) 939-8610 (toll free)
Phone: (609) 458-0510 (24 emergency)
Email: solutions@americanfreezedry.com
Website: www.americanfreezedry.com
Services/sales:
Freeze drying capabilities
American Property Restoration, INC (APR CAT)
3440 Oakcliff Rd , Suite 124
Atlanta, GA 30324
Phone: (877) 604-8324
Fax: (866) 963-0280
Email: info@aprcat.com
Website: www.aprcat.com
Services/Sales: APR CAT is your disaster solution from start to finish for any disaster such as FIRE, WATER recovery, CONTENTS restoration, MOLD remediation, DEHUMIDIFICATION, and CLEANING. Our National Commercial Loss Teams are certified and equipped to provide immediate response and damage mitigation, driven by critical priorities that minimize disruption and expense with an efficient Emergency Restoration Strategy. APR CAT offers pre-disaster agreements for priority response in the event of a disaster.
Atlas Cold Storage
5255 Yonge Street, Suite 900
Toronto, Ontario
M2N 5P8
CANADA
Phone: (416) 512-2352
Phone: (888) 642-3333
Fax: (416) 225-2353
Email: inquiries@atlascold.com
Website: www.atlascold.com
Services/sales:
Refrigeration and freezing services, US and Canada
Belfor
185 Oakland Ave. Suite 300
Birmingham, MI 48009-3433
Phone: (248) 594-1144
Fax: (248) 594-1133
Email: info@us.belfor.com
Website: www.us.belfor.com
Services/sales:
Variety of disaster recovery services including vacuum freeze-drying.
BMS Catastrophe
303 Arthur Street
Fort Worth, TX 76107
Phone: (800) 433-2940
Fax: (817) 332-6728
Email: info@bmscat.com
Website: www.bmscat.com
Services/sales:
Multiple services including freeze-drying.
Bowne Management Systems, Inc.
Jim Hall
235 East Jericho Turnpike P O Box 109
Mineola, NY 11501-0109
Phone: (516) 746-2350
Fax: (516) 747-1396
Email: jhall@bownegroup.com
Website: www.bownegroup.com
Burris Logistics
501 SE 5th Street
Milford, DE 19963
Phone: (302) 839-5157
Fax: (302) 839-5175
Website: www.burrislogistics.com
Services/sales:
Refrigeration and freezing services.
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438, (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
Davis-Ulmer Sprinkler Co, Inc.
111 West Second Street
Jamestown, NY 14701
Phone: (716) 665-2109
Phone: (888) 797-6838
Fax: (716) 665-3636
Website: www.davisulmer.com
Services/sales:
Sprinklers, suppression systems, alarm and detection systems.
Disaster Services, Inc.
3030 Amwiler Rd.
Atlanta, GA 30360
Phone: (770) 446-5300
Fax: (770) 446-5301
Website: www.disasterservices.com
Services/sales:
Multiple services including water and fire damage cleaning, and freeze drying.
Document Reprocessors
5611 Water Street
Middlesex, NY 14507
Phone: (585) 554-4500
Phone: (800) 437-9464
Fax: (585) 554-4114
Website: www.documentreprocessors.com
Services/sales:
Multiple document recovery services including freeze-drying.
Dry Tech Inc.
Phone: (615) 230-0335
Phone: (800) 597-0002
Website: www.drytech.net
Services/sales:
Multiple services including fire and water damage and mold remediation.
Eastman Kodak Company
1700 Dewey Ave., B65, Door G,
Rochester, NY 14650-1819
Phone: (800) 352-8378
Website: www.kodak.com/global/en/business/docimaging/globalPages/contentItem.jhtml?id=6100002/
Services/sales:
Reprocessing of damaged film and microfilm.
EMI Imaging
636 Commerce St.
Stuart, VA 24171
Phone: (800) 242-8011
Email: imaging@emiimaging.com
Website: www.emiimaging.com
Services/sales:
Microfilm and microfiche recovery.
EnviroCare Inc.
82178 Chenel Road
Folsom, LA 70437
Phone: (866) 368-2873
Phone: (985) 796-1201
Fax: (985) 796-1202
Email: info@env-cure.com
Website: www.env-cure.com
Services/sales:
Multiple services including air quality and mold analysis, disaster consulting.
Epic Response
2145 Barrett Park Drive, Suite
Kennesaw, GA 30144
Phone: (877) 277-4647
Email: info@epicresponse.com
Website: www.epicresponse.com
Services/sales:
Multiple services including clean up, mold removal, water extraction, and consulting.
Etherington Conservation Services
Ad Division of The HFGroup. LLC
6204 Corporate Park Drive
Browns Summit, NC 27214
Phone: (336) 665-1317
Fax: (336) 931-0711
Email: mlee@thehfgroup.com
Website: www.thehfgroup.com
Services/sales:
Conservation, restoration and period rebinding of books. Treatments range from minimal intervention to complex conservation including aqueous treatment, conservation of works of art on paper, vellum and parchment documents and photographs, also of matting and framing. Deacidification and polyester film encapsulation. Custom designed enclosures (clamshell boxes, phase boxes, display cases, and other types of protective enclosures). Disaster recovery including fire, water, mold and insect damaged materials.
Film Technology
Alan Stark
726 N. Cole Ave.
Hollywood, CA 90038
Phone: (323) 464-3456
Website: www.filmtech.com
Services/sales:
Restoration of 16 and 35mm motion picture film.
GRM
Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Email: jirizarry@grmdocument.com
Website: www.grmdocumentmanagement.com
Services/sales: GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution, GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.
Industrial Cold Storage
2625 West Fifth Street
P.O. Box 41064
Jacksonville, FL 32203
Phone: (904) 786-8038
Website: www.icslogistics.com
Services/sales:
Refrigeration and freezing services.
InOutsource
Karen Herwig
669 Grove Road
Thorofare, NJ 08086
Phone: (888) 845-7015
Fax: (856) 845-7082
Email: kherwig@inoutsource.com
Website: www.inoutsource.com
Services/sales:
InOutsource provides records and information management consulting services.
Iron Mountain
317 Madison Avenue
New York, NY 10017
Phone (646) 502-7228 or (800) 899-4766
Website: www.ironmountain.com
Services/sales:
Iron Maountain Inc, provides information management services that help organizations lower the costs, risks, and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information -- regardless of its format, location, or life cycle stage -- so they can optimize their business and ensure proper recovery, compliance, and discovery. Many of Iron Mountain's offerings are in areas such as Document Management Solutions, Records Management and Storage, Health Information Management, Secure Shredding, Disaster Recovery, and Data Recovery.
Janus Associates, Inc.
Jim Adams
Director of Business Development
1055 Washington Blvd
Stamford, CT 06901
Phone: (203) 251-0238
Cell: (203) 561-8074
Email: JamesA@JanusAssociates.com
Website: www.janusassociates.com
Services/sales:
We are specialists in risk analysis, penetration testing, compliance and PCI assessments, disaster recovery and business continuity planning, eDiscovery, data forensics, data breach crisis management, advanced biometric and authentication software, and mainframe security audit solutions.
Kastan Consulting
Susan Kastan
5707 Lincoln Road
Ontario, NY 14519
Phone: (585) 734-0804
Email: susan.kastan@kastanconsulting.com
Website: www.kastanconsulting.com
Service/sales:
Kastan Consulting, headquartered in the Rochester area, provides one point of contact for our customers' disaster recovery and information security needs. We specialize in disaster recovery and business continuity plans that allow businesses to meet the needs of their customers even when a disruption occurs. We work with customers already impacted by a disaster to ensure they are better protected for the future. Business assessments are performed to determine areas of risk, and policies and employee training are tailored to protect the information our clients are trusted with eery day. We help your business stay in business.
Maxons Restorations
280 Madison Avenue, 4th Floor
New York, NY 10016
Phone: (212) 447-6767
Fax: (212) 447-6251
Website: www.maxons.com
Services/sales:
Multiple fire and water damage recovery and clean up services.
Midwest Freeze-Dry, Ltd.
John King
7326 N. Central Park
Skokie, IL 60076
Phone: (847) 679-4756
Fax: (847) 679-4191
Email: mfd7326@sbc global.net
Website: www.midwestfreezedry.com
Services/sales:
The REMEDIATION SERVICES offered by MIDWEST FREEZE- DRY LIMITED, INC. are defined as the sterilization, decontamination, cleaning and sanitation of documents, fabrics and materials that have been contaminated due to environmental conditions or handling
.
Nordic
4300 Pleasantdale Road NE
Atlanta, GA 30340
Phone: (770) 448-7400
Website: www.nordiccold.com
Services/sales:
Temperature controlled storage, refrigeration, and freezing services.
Ozone Solutions, Inc.
451 Black Forest Rd.
Hull, IA 51239
Phone: (712) 439-6880
Fax: (712) 439-6733
Email: scott@ozonesolutions.com
Website: www.ozonesolutions.com
Services/sales:
Multiple services including mold/mildew, odor removal, smoke & fire restoration, air dryers, and more.
Polygon Group (formerly Munters)
15 Sharpner's Pond Road
North Andover, MA 01845
Phone: (800) 422-6379
Email: summer.street@polygongroup.com
Website: http://www.polygongroup.com/
Services/sales:
Multiple services including structural dehumidification and full document restoration services including freeze drying, cleaning and gamma irradiation. Company maintains offices nationwide including New York City. GSA contract holder.
Protext
P.O. Box 30423
Bethesda, MD 20824
Phone: (301) 320-7231
Fax: (301) 320-7232
Email: ProText@protext.net
Website: www.protext.net
Services/sales:
Disaster recovery supplies.
PuroClean Certified Restoration
Max Patyka
2575 E 14th St.
Brooklyn, NY 11235
Phone: (718) 210-2777
Email: pcr-ny@puroclean.com
Website: www.puroclean.com/pcr-ny
Services/sales: Water Damage, Fire Damage, Mold Damage remediation and Biohazard clean-up.
Rapid Refile
7377 Williams Avenue, Suite 100
Allentown, PA 18106
Phone: 877- 59RAPID (877-597-2743)
Fax: (610) 837-4343
Website: http://www.rapidrefile.com
Services/sales: Damage created by unforeseen disasters does not need to cripple your organization. Whether struck by a small electrical fire, contaminated by a mold outbreak after HVAC shutdown, or facing massive flood damage, Rapid Refile is experienced in recovering and restoring the documents and materials important to your business. Government agencies, universities, museums, libraries, non-profit organizations and other record-storing facilities that have experienced dam ages due to water, fire or mold will benefit from the complete recovery and restoration system Rapid Refile provides.
Safe Sound Archive
21 West Highland Avenue
Philadelphia, PA 19118-3309
Phone: (215) 248-2100
Fax: (215) 242-2177
Email: georgeblood@safesoundarchive.com
Website: www.safesoundarchive.com
Services/sales:
Audio preservation services.
ServiceMaster
3839 Forest Hill Irene Road
Memphis, TN 38125
Phone: (800) 633-5703
Website: www.servicemasterclean.com
Services/sales:
Fire and water damage cleaning services.
Specs Bros.
P.O. Box 195
Lodi, NJ 07644
Phone: (800) 852-7732
Phone: (973) 777-5055
Fax: (973) 777-5065
Email: admin@specsbros.com
Website: www.specsbros.com
Services/sales:
Audio and video tape recovery services
Tech Valley Continuity LLC
4 So. Grandview Dr.
Latham, NY 12110
Phone: (518) 596-9313
Website: http://TechValleyContinuity.com
Services/sales: Tech Valley Continuity
is a veteran owned, small business entity that provides Continuity of Operations
Planning (COOP) and NIST SP 800-34 Information Systems Contingency Planning to
government entities. For
COOP, we utilize EMplans, an easy to use web-based planning in tool that
is in use by multiple NYS agencies and over 3,000 government agencies nationwide. Priced
below the discretionary limit and available via state contract, this tool
allows agencies to develop a comprehensive COOP program in a matter of
months that is aligned with NYS and Federal guidelines.
The Telcar Group
Carol Anello Leder
25 Andrea Road
Holbrook, N.Y. 11741
Phone: 631-563-9195
Cell: 516-459-3897
Email: Carol@thetelcargroup.com
Website: www.thetelcargroup.com
Sales/Services: Sales/Service of Herman Miller & 200 other furniture manufacturers. Certified Construction Company for Interiors, including custom Millwork.
University Products
517 Main Street
Holyoke, MA 01040
Phone: (800) 628-1912
Fax: (413) 532-9281
Email: info@universityproducts.com
Website: www.universityproducts.com
Services/sales:
Archival and disaster recovery supplies.
VIDIPAX
30-00 47th Ave. 6th Floor
Long Island City, NY 11101
Phone: (800) 653-8434
Phone: (718) 482-7111
Fax: (718) 482-1370
Email: contact@vidipax.com
Website: www.vidipax.com
Services/sales:
Audio, video, and data recovery services.
