Managing Records: Consultants and Vendors

Electronic Document Management System (EDMS) Vendors

The New York State Archives has compiled this list of EDMS vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing EDMS vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.

The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov

Some of the vendors listed are in compliance with DoD 5015.2-STD, the Department of Defense's standard for Records Management Applications (RMA). For a complete listing, refer to the following website: http://jitc.fhu.disa.mil/recmgt/register.htm

Revised 20 November 2014

17a-4 llc.
Carter Gray or Charles Weeden
P. O. Box 1492
Millbrook, NY 12545
Phone: (212) 949-1724
Fax: (212) 202-4391
Email: cgray@17a-4.com or cweeden@17a-4.com
Website: www.17a-4.com
Services/sales: 17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.170 Systems, Inc.

170 MarkView (software)
25 First Street 
Cambridge, MA 02141
Phone: (617) 621-0900
Fax: (617) 621-0955
Website: www.170systems.com

Acando Group
Daresbury Business Park (Global Headquarters)
Warrington, Cheshire, England
WA3 5BS
Phone: +44 1928 796 800
Fax: +44 1928 716 025
Website: www.acando.co.uk or www.acando.com
Services/sales: Acando is a consultancy company that in partnership with its clients identifies and implements sustainable business improvements through information enabled by technology. Acando provides a balance of high business value, short project times and low total cost. Acando creates measurable improvements through the development of processes, organizations and IT systems that strengthen and support each client’s operations. Acando’s task is to acquire a comprehensive view of the client’s business and ensure that each project yields rapid and improved results. The client-base is broad, and includes small businesses, large corporations and public authorities. Acando employs approximately 1,100 professionals in six European countries and North America.

Accelerated Information Systems
1900 Hempstead Tpke. Suite 406
East Meadow, NY 11554
Phone: (516) 822-4466
Website: www.aisww.com

Active Innovations, Inc.
infoRouter
Ed Quackenbush
328 Main Street,
Suite 333
East Setauket, New York 11733
Phone: (631) 218 7600 or (800) 237 5948
Email: sales@inforouter.com
Website: www.inforouter.com
Services/Sales: infoRouter document management software allows you to take control of the administration and monitoring of document life cycle stages (Capture, Create, Classify, Share & Protect, Retain, Archive and Destroy) of critical business documents and records. Our software will also reduce your risk and costs associated with e-discovery and a growing number of regulatory compliance and Corporate Governance processes such as those related to the Sarbanes-Oxley Act, HIPAA, ISO Document Control and Certification, SEC and DoD 5015.2 Records Management guidelines.

Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com

AMI Imaging Solutions
(a Division of MTS Software Solutions, Inc.)
Dave Spahr
158 Gaither Drive
Mt. Laurel, NY 08054
Phone: (856) 642-1188 or (215) 668-9519
Email: dspahr@amiimaging.net
Website: www.amiimaging.net

AMS Imaging, Inc.

15 Walnut Avenue

Clark, NJ 07066-1605

Phone: (800) 966-5738

Fax: (401) 732-5424

Email: info@amsimaging.com

Website: www.AMSImaging.com

archSCAN, LLC
Ginny Doyle
150 Penrod Court, Suite L
Glen Burnie, MD 21061
Phone: (973) 945-2999
Fax: (410) 553-6386
Email: ginny.doyle@archscan.com
Website: www.archscan.com
Services / sales: We are a Blue Print Organization, Repair, Management and Scanning Firm. Our full Customized Bookmarking and Turnkey process brings "Control to The Chaos" of your documents. M/W.SBE Certified.

ASR Systems Group, Inc.
(NYS certified M/WBE)
Mollie Parks, President
100 Commerce Blvd.
Liverpool, NY 13088
Phone: (800) 334-3688
Fax: 315-453-2025
Email: MPARKS@ASRSYSTEMSGROUP.COM
Website: WWW.ASRSYSTEMSGROUP.COM
Service/Sales: LGRMIF Inactive & Historical record storage, Data Conversion and Access systems, High Density Mobile Shelving Systems, Library shelving, Map files, Times 2 Rotary Cabinets, Fire Proof Cabinets, Custom File Folders and more. Design, Installation and Maintenance Services available. Servicing every county in New York State since 1973.

BearingPoint
757 Third Avenue, 8th Floor
New York, NY 10017
Phone: (212) 872-5762
Fax: (501) 421-9233
Email: tfrancesconi@bearingpoint.net
Website: www.bearingpoint.com

CASO Inc.
Richard Tamaro
110 William Street, 25th Floor
New York, NY 10038
Phone: (888) 388-2276
Fax: (212) 566-8580
Email: sales@caso.com
Website: www.caso.com
Services: Document Scanning & Imaging Services (paper, maps, photos, microfilm, OCR, barcode, recognition, PDF).

Centerstone Record Services
Debora Alessi
393 Delaware Avenue
Buffalo, NY 14202
Phone: 716-895-2120
Fax: 716-895-2121
Email: dlalessi@centerstonerecordservices.com
Website: www.centerstonerecordservices.com

CEXEC Inc.
CEXEC eRecords Enabler (software)
13921 Park Center Road, Suite 400
Dulles, VA 20171
Phone: (703) 435-0099
Fax: (703) 464-5950
Website: www.cexec.com

Chenoa Information Services
Records Inventory, Retention Schedule & Document Management Solutions & Services
10 Parsonage Road
Suite 312
Edison, New Jersey 08837
Phone: (732) 549-6800 x209
Fax: (732) 549-6041
Email: mfortino@chenoainc.com
Website: www.chenoainc.com

CompuSolve
MinuteTraq (software)
1650 Sycamore Avenue, Suite 40
Bohemia, NY 11716
Phone: (800) 995-8696
Fax: (631) 207-8387
Email: Sales@TownClerk.com
Website: www.TownClerk.com

Continuum Systems
Bob Owens
2401 Burnet Avenue
Syracuse, NY 13206
Phone: (800) 933-0180
Email: bowens@continuumsys.com
Website: www.continuumsys.com
Services/Sales:
OnBase is a fully integrated enterprise content management (ECM) software suite used by more than 7,500 mid-tier and Global 2000 enterprises to capture, route, manage, share and archive high volumes of corporate information critical to business operations, audits and customer service. Eliminating low-value manual tasks through core OnBase functionality such as document imaging, workflow and COLD/ERM and making all content instantly available from a single, easy-to-use interface increases employee productivity and operational efficiency. OnBase complements its ECM functionality with expertise in specific industry solutions and back office operations.

Conversion Image Technology Inc
Jamie Sasenbury
7010 Fly Road
East Syracuse New York 13057
Phone 315-432-0591
Fax 315-432-0593
Email jsasenbury@citechinc.com
Website: www.citechinc.com
Service/Sales: Conversion Image Technology Inc is a document solution provider that provides end-to-end solutions. Those solutions include document management software, scanning hardware, scanning services and support, microfilming services and support. Conversion Image Technology is dedicated to finding a document management solution to best fit your needs and budget. Conversion Image Technology Inc. is a document service bureau and is also a Laserfiche document management software solutions provider.

CVISION Technologies, Inc.
Ken Chassin
118-35 Queens Blvd, 14th FLoor
Forest Hills, NY 11375
Phone: (866) 871-7340
Fax: (718) 793-4749
Email: kd@ecotrendproducts.com
Website: www.cvisiontech.com
Services/sales:
CVISION Technologies, Inc. creates software to optimize the accessibility and processes associated with document capture. CVISION offers the best in file compression, recognition technology, OCR, automated data extraction ,and PDF workflow applications. Through more efficient, automated workflows, CVISION clients can realize a measurable return on their document-driven processes. CVISION provides several levels of products, ranging from desktop applications to enterprise class services.

DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438 or (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.

DCA, Inc.
Cindy Knowles
1225 Route 31 South, Suite 324
Lebanon, MY 08833
Phone: (908) 236-6506, ext. 110
Fax: (908) 735-0294
Email: Cindy.Knowles@dcainfo.com
Website: www.dcainfo.com
Services/Sales: DCA is a complete integrator of information and document capture an content management solutions. Specialties include: Systems integration, document management, BPM, BPO, electronic forms, retention compliance, on-site scanning solutions, automated data entry solutions and services, electronic document management systems (EDMS), AP Imaging, AP automation services, paperless solutions, Optical Character Recognition, virtual Rescan software, SharePoint Capture, Anydoc, Kofax (Kofax Platinum Partner), EMC ApplicationXtender, Formatta, Scanners. DCA, Inc. is also a NWBE.

DocuCorp International
8455 Colesville Road, Suite 820
Silver Spring, MD 20910
Phone: (301) 589-6300  or (800) 735-6620
Website: www.docucorp.com

DocuLex, Inc.
203 Avenue A, NW, Suite 300
Winter Haven, FL 33881
Phone: (863) 297-3691
Fax: (863) 297-5709
Email: info@doculex.com
Website: www.doculex.com

Documentum, Inc.
Documentum Records Manager (software)
6801 Koll Center Parkway 
Pleasanton, CA 94566
Phone: (925) 600-6800 or (800) 607-9546
Fax: (925) 600-6850
Website: www.documentum.com

DocuWare
Mary K. Williams
4 Crotty Lane
New Windsor, NY 12553
Phone: 845-563-9045
Fax: 845-563-9046
Email: info@docuware.com
Website: www.docuware.com
Services/sales: Whether as an on-premise or as a cloud solution, DocuWare provides all the components needed for Enterprise Content Management. These solutions are highly scalable, offer a low Total Cost of Ownership (TCO) and DocuWare is ISO Certified, FDA Compliant and rated 5-Star by Buyers Lab Inc. (BLI). Regardless of format or source DocuWare automates business processes and workflows by electronically managing and sharing documents. Documents are readily available, where and when needed; one search quickly locates related documents. DocuWare (founded 1988) ranks among the world’s leading Document Management software companies. The company operates worldwide from Germering near Munich and from New Windsor, New York with subsidiaries in the UK, Spain and France. Its products are available in 70 countries and 16 languages to over 100,000 users in approximately 10,000 installations.

DynaFile
8400 E. Crescent Parkway, Suite 600
Greenwood Village, CO 80111
Phone: (720) 528-4322
Fax: (800) 875-5981
Website: www.dynafile.com
Services/sales:
DynaFile (tm) offers a scalable, web-based document management software solution that helps businesses and agencies automate paperless filing and improve collaboration.

Eagle Systems
2421 Harlem Rd
Buffalo NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081
Email: Polino@eagleny.com
Web: www.eagleny.com

E-BizDocs, Inc.
83 Broadway, 1st floor
Albany, NY 12207
Phone: (518) 456-1011 or (866) 816-1217
Email info@e-bizdocs.com
Website: www.e-bizdocs.com
Services/sales:
Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate’s Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing solutions.

e-Scan Solutions, LLC
17 Squadron Boulevard, Suite 400
New City, NY 10956
Phone: (800) 734-0070
Fax: (845) 634-9424
Email: info@e-scansolutions.com
Website: www.e-scansolutions.com

Feith Systems and Software, Inc.
Martn Kratz
425 Maryland Drive 
Fort Washington, PA 19034
Phone: (215) 646-8000 ext. 466, or (609) 290-9877
Fax: (215) 540-5495
Email: more-info@feith.com or martin@feith.com
Website: www.feith.com
Services/sales:
We provide our software solutions for Workflow/BPM, Document & Content Management, Webforms, Graphical Reporting Dashboards, COLD/ERM, Compliance, Email Archiving/e-Discovery, Document Imaging and Records management (RMA) (Certified by the US Dept. of Defense – DOD 501532 Classified Level). We are the authors of our software, and provide direct support and maintenance for our solutions. We are the only Small business that has attained the classified Level Certification for our RMA Suite.

FileHold Systems Inc.
#250 – 4664 Lougheed Hwy.
Burnaby, BC
V5C T5T
Phone: (604) 734-5653
Fax: (208) 248-2965
Email: sales@filehold.com
Web: http://www.FileHold.com
Services/sales: FileHold is the Microsoft, .NET based, fast track to the “Paperless Office” for document and records management. Turn cabinets of paper or electronic information into an organized electronic library. Access documents via the web or from Microsoft Office and SharePoint. Workflow, document viewers, redaction, version control, search, OCR, indexing, disposition, contract alerts, email integration.

FileNet Corporation
FileNet Image Manager (software)
339 Clinton Street 
Saratoga Springs, NY 12866
Phone: (518) 584-9586
Fax: (520) 447-8945
Email: tcollins@filenet.com
Website: www.filenet.com

Focused Technologies
Michael Came
279 Broadway
Albany, NY 12204
Phone: (518) 935-4135
Fax: (518) 375-3610
Email: michael@focused-tech.com

Michael Came
340 E 24th Street
New York, NY 10010
Phone: (917) 470-9160
Email: michael@focused-tech.com

Chuck Tobin
280 Wall Street
Kingston, NY 12401
Phone: (845) 943-6406
Email: chuck@focused-tech.com

Website: www.focused-tech.com
Services/sales: NYS Preferred Source Member for Document Scanning Services, Large Format scanning, Microfiche to Image conversion, Microfilm to image conversion, PaperVision Document Management Software, ImageSilo Cloud Document Management Software, Digital Mailroom Services, On-site Scanning Services

Formtek, Inc.
1855 Gateway Blvd.
Suite 570
Concord, CA 94520
Phone: (925) 459-0482
Fax: (925) 459-0487
Email: sales@formtek.com
Website: www.formtek.com
Services/sales:
Formtek software products and services address real, day-to-day document management, content management and records management (5015.2) requirements for worldwide customers in manufacturing, aerospace, defense, telecommunication, utility, and government.

GEMKO Information Group, Inc.
100 Corporate Parkway, Suite 200
Amherst, NY 14226
Phone: (716) 929-2700
Fax: (716) 929-2705
Website: http://www.gemko.com/

General Data P. Limited
Mr. Ganesh
Phone: 91 22 6628 8000-99 or +91 7738644000
Email: gdplallstate@gmail.com
Website: http://gdata.in/
Service/Sales: GDATA provides total imaging solutions and aims for operator-efficient design and productivity. Gdata provides services like DMS. Document Management Solutions expedite the entire document handling & usage process flow of upload, indexation, archival, search & retrieval, sharing, editing and collaboration.

Gimmal Group
1 Liberty Plaza, 23rd floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293
Email: info@gimmal.com
Website: www.gimmal.com

GRM
Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Email: jirizarry@grmdocument.com
Website: www.grmdocumentmanagement.com
Services/sales: GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

Hummingbird Ltd.
Hummingbird Enterprise (software)
1 Sparks Avenue 
Toronto, ON M2H 2W1 Canada
Phone: (416) 496-2200 or (877) 359-4866
Fax: (416) 496-2207
Website: www.hummingbird.com

Hyland Software, Inc.
28500 Clemens Road
Westlake, OH 44145
Phone: (440) 788-5000
Fax: (440) 788-5100
Email: ContactUs@Hyland.com
Website: www.hyland.com
Services/sales: OnBase (software)

IBM Corporation
Mary Cooper
80 State Street
Albany, NY 12207
Phone: (518) 487-6283
Fax: (518) 487-6679
Email: nyscont@us.ibm.com (primary), or marycoop@us.ibm.com (secondary)
Website: www.ibm.com

IMA Imaging & Microfilm Access, Inc (Since 1979)
Mitch Davis
150 Knickerbocker Ave, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100, ext. 12
Fax: (631) 589-8119
Email: info@scanyourdocs.com
Website: www.scanyourdocs.com
Services/sales:
IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with over 30 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-wervice provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. IMA is an associate member of NYSID.

Image Advantage
Marc Didemus, Owner
1-1354 County Road, #2
Mallorytown, Ontario K0E 1R0
Phone: (613) 659-4620
Email: marc@imageadvantage.com
Website: www.imageadvantage.com
Services/sales:
Image Advantage is a document and photo scanning service located in Mallorytown, Ontario near the Thousand Islands Bridge. We specialize in the scanning and metadata indexing of all types of important archival documents. We offer a number of solutions to index the documents including linked and full-text searchable PDF, along with several Electronic Document Management Systems.

Image Data, Inc.
Richard O’Donnell
Rochester, Buffalo and Syracuse Regions
Phone: (585) 465-5672
Email: rodonnell@imgdata.com

Laurie Rabenhorst
Albany Region
Phone (518) 862-2740
Email: lrabenhorst@imgdata.com

Website: www.imgdata.com
Services/sales: Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Image Integrator LLC
Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204
Phone: (315) 474-9788
Fax: (315) 295-2528
Website: imageintegrator.com
Services/sales: Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.

ImageWork Technologies Corp.
Cecilia G. Bikkal
81 Main Street, Suite 300
White Plains, NY 10601
Phone: (914) 681-0700
Fax: (914) 683-6240
Email: info@imagework.com
Website: www.imagework.com

Impact Systems, Inc.
e-RecordsManager (software)
100 W. Rockland Road, Suite H, Montchanin Mills
Montchanin, DE 19710
Phone: (302) 573-6864
Fax: (302) 573-6865
Email: honwadmk@impactinfosys.com
Website: www.impactinfosys.com

IMR
20 Unico Drive, P.O. Box 248
Hazelton, PA 18201
Phone: (800) 446-2826
Email: information@imrdigital.com
Website: http://www.imrdigital.com/
Services/sales: Document imaging, email integration & retention, enterprise content management solutions

InfoPreserve, Inc.
175 Sully’s Trail, Suite 203
Pittsford, NY 14534
Phone: (585) 542-4183
Email: saleshelp@infopreserve.com
Website: www.InfoPreserve.com
Services/sales: InfoPreserve is a simple and easy to use Cloud content and records management solution that makes documents, business emails and scanned records shareable and searchable. It’s a secure, privacy-controlled repository that finally gives you control of your digital information. Our solution set enables file sharing and collaboration coupled with archiving and preservation wrapped around feature rich controls and reporting designed for businesses. We provide a scalable and affordable content management solution on a subscription basis as an alternative to using shared network drives and ftp tools. With no software to install or hardware to buy, customers are up and running within a couple hours providing them with a quick ROI.

Inmagic, Inc.
200 Unicorn Park Drive, 4th Floor
Woburn, MA 01801
Phone: (781) 938-4444 or (800) 229-8398
Fax: (781) 938-4446
Email: inmagic@inmagic.com
Website: www.inmagic.com

Integra Business Systems, Inc.
iDentifi.net (software)
701 Enterprise Road East, Building 100
Safety Harbor, FL 34695
Phone: (727) 725-4507
Fax: (727) 725-4377
Email: info@ibsimage.com
Website: www.identifi.net

Iron Mountain
317 Madison Avenue
New York, NY 10017
Phone (646) 502-7228 or (800) 899-4766
Website: www.ironmountain.com
Services / sales:
Iron Maountain Inc, provides information management services that help organizations lower the costs, risks, and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information -- regardless of its format, location, or life cycle stage -- so they can optimize their business and ensure proper recovery, compliance, and discovery. Many of Iron Mountain's offerings are in areas such as Document Management Solutions, Records Management and Storage, Health Information Management, Secure Shredding, Disaster Recovery, and Data Recovery.

LaserFiche
LaserFiche is a trademark of Compulink
20000 Mariner Avenue 
Torrance, CA 90503
Phone: (310) 793-1888 or (800) 985-8533
Website: www.laserfiche.com

Liberty Information Management Solutions (IMS)
LibertyNET (software)
3158 Redhill Avenue, Suite 100
Costa Mesa, CA 92626
Phone: (714) 751-6900
Fax: (714) 432-5335
Email: info@libertyims.com
Website: www.libertyims.com

MCCi
1700 Capital Circle SW, PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com

microMEDIA Imaging Systems, Inc.
1979 Marcus Avenue
Lake Success, NY 11042
Phone: (516) 355-0300
Fax: (516) 355-0316
E-mail: info@imagingservices.com
Website: http://www.imagingservices.com/

Mobius Management Systems, Inc.
ViewDirect (software)
120 Old Post Road 
Rye, NY 10580
Phone: (914) 921-7200 or (800) 235-4471
Fax: (914) 921-1360
Website: www.mobius.com

Modern Micro Imaging
5165 Lee Highway
Arlington, VA 22207
Phone: (703) 534-1025
Fax: (703) 536-5948
Email: sales@modmicro.com
Website: www.modmicro.com
Services/sales:
DocuWare records management software with SQL-based index & retrieval. Retention policy enforcement with fully audited document transactions for SOX (Sarbanes-Oxley) compliance. JITC rested & certified under DoD 5015.2-STD. Conforms to NARA 36 CFR 1220-1238 records management regulations.

National Archives, Inc.
Chris Orfanos, Operations Manager
605 Locust Street
Garden City, NY 11530
Phone: (516) 794-0021
Fax: (516) 794-1072
Email: chris@natlarchives.com
Website: www.natlarchives.com
Services / Sales:
We provide specialized and quality document services to Nassau County, Suffolk County, Queens, Brooklyn, Manhattan, & Staten Island. We service all Five Boroughs of New York, as wall as all major business hubs on Long Island. We provide Legal Document Storage, Document Imaging Solutions, Document Shredding Services, or Medical Record Scanning. We provide secure, confidential off-site file storage so you can focus on the growth of your business. Let us work for you so your information and documents are easily accessible and secure.

Open Text Corporation
5 Computer Drive South 
Albany, NY 12205-1608
Phone: (518) 446-0490
Fax: (518) 446-0792
Email: info@opentext.com
Website: www.opentext.com
Services/sales:
Livelink and iRIMS (software); imaging

Optical Image Technology, Inc.
DocFinity (software)
Jim Thumma, Vice President of Sales and Marketing
100 Oakwood Ave.
State College, PA 16803
Phone: (800) 678-3241 or (814) 238-0038
Fax: (814) 238-0011
Email: sales@docfinity.com
Website: www.docfinity.com

Prescient Information Systems, Inc.
Lisa Piesko, Sales Manager
8902 Vincennes Circle, Suite B
Indianapolis, IN 46268
Phone: (317) 987-2800
Fax: (317) 415-2229
Email: lpiesko@prescientinfo.com
Website: www.prescientinfo.com
Services/sales: Enterprise Content Management, EDMS, Records Management, IBM FileNet Panagon/Image Services/ P8 consulting, installation, migration, integration, customization, workflow, troubleshooting, training, maintenance and customer service. Kofax Platinum Partner for document imaging, data capture and eTransactions. Microfilm conversion services.

Relativity, Inc.
R2M (Relativity Records Manager) (software)
1720 S. Caraway Road, Suite 2045
Jonesboro, AR 72401
Phone: (870) 802-3622 or (877) 535-3622
Website: www.relativityinc.com

Ricoh USA, INC
Gary Schwartz
1219 Walt Whitman RD
Melville, NY 11747
Phone: (631) 547-6000
Website: www.Ricoh-USA.com

RSD America, Inc.
RSD America Inc.
300 Frank W. Burr Blvd Glenpointe Centre East - Suite 54
Teaneck NJ 07666
United States
Phone: (201) 996-1000
Fax: (201) 996-1001
Website: www.rsd.com
Services/sales: RSD helps companies meet the growing challenge of information governance by providing market-leading products within this area of expertise. RSD is positioned in the Leaders Quadrant in Gartner, Inc.’s “Magic Quadrant for the Integrated Document Archive and Retrieval Systems” (IDARS). We have over 1200 clients globally and approximately 150 here in the US, many in the Fortune 500.

SAPERION, Inc.
275 Grove Street 2-400 
Newton, MA 02466-2273
Phone: (781) 899-1228
Fax: (781) 899-1244
Email: info@saperion-usa.com
Website: www.saperion.com

Scan and Store Inc.
Lew Pulvina, Business Development
2604 Elmwood Ave
Suite 291
Rochester, NY 14618
Phone: (585) 349-7226, ext. 101
Cell: (585) 764-8811
Email: lpulvino@scanandstore.com
Website: www.scanandstore.com

Scanistics
222 Andrews Street, Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com

Scan-Optics, LLC
169 Progress Drive
Manchester, CT 06042
Phone: (800)745-6001
Website: www.scanoptics.com
Services/sales: Scan-Optics is a pioneer and leader in image capture and recognition. Scan-Optics provides enterprise-level information management solutions to companies in industries across the board as well as document processing services at its outsourcing center in Manchester, Connecticut. Through its Access Services division, the company offers repair and consulting services for office equipment, as well as software support nationwide. Scan-Optics is WBENC certified.

Seery Systems Group, Inc.
Richard J. Seery
195 Armstrong Rd.
Garden City Park, NY 11040
Phone: (516) 565-1680 
Fax: (516) 565-3388
Email: rseery@ssgimaging.com
Website: www.ssgimaging.com

ScanSoft, Inc.
9 Centennial Drive 
Peabody, MA 01960
Phone: (978) 977-2000 or (800) 443-7077
Fax: (978) 977-2412
Website: www.scansoft.com

Sitrof Technologies, Inc.
Timothy Wendel
700 Alexander Park, Suite 302
Princeton, NY 08540
Phone: (609) 897-9180, ext. 109
Fax: (609) 734-4909
Email: twendel@sitrof.com
Website: www.sitrof.com
Services/sales:
Assessments, Systems Analysis/Design, Integrations/Deployments, Data Topology Mapping, Records Classifications, Project Management, Training, Customizations/Configurations, File Plans, Best Practices Consulting, Business Process Automation, Governance Risk Compliance, eDiscovery, Data Protection, Enterprise Content Management, Imaging Management, Backup/Recovery/Archive, Business Continuity, SaaS Applications, CFR 21 Part 11 Validated Systems, Workflow Engineering, Document Management.

SMART Business Advisory and Consulting
Geoffrey Plante
14 Corporate Woods Blvd., Suite 102
Albany, NY 12211
Phone: (518) 427-7760
Fax: (518) 426-1631
Email: gplante@smartgrp.com

Smooth Solutions
300-2 Route 17 South, Suite 4
Lodi, NJ 07644
Phone: (973) 249-6666
Fax: (973) 249-6667
Email: brandon@smoothsolutions.com
Website: www.smoothsolutions.com

SourceHOV Services
Richard O'Donnell
3495 Winton Place
Rochester, NY 14623
Phone: (585) 427-7305
Fax: (585) 427-2731
Email: richard.odonnell@sourcehov.com
Website: www.sourcehov.com
Services/Sales:
Document Scanning, Microfilming, preservation microfilming, 16mm & 35mm film scanning, Methylene blue testing, film processing & duplication, silver halide duplication, digital Archive Writing, all digital services, reader-printers, microfilm. Wicks & Wilson high speed microfilm / microfiche scanners, Kodak hybrid / micrographics / document scanners hardware, Fujitsu document scanners, Kofax imaging software, TurboScan2000 imaging software, OnCase document management software, PaperVision document management software, professional services including: discovery, integration, installation, training, and ongoing onsite maintenance.

Stellent
Stellent Content Management System (software)
One Penn Plaza  Suite 4430
New York City, NY 10119
Phone: (212) 290-2711
Fax: (212) 290-2343
Website: www.stellent.com

SMR Legal
Joseph C. Bartolo, J.D.
Senior Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-5777 ext. 259, or (646) 261-1577
Email: jbartolo@srmlegal.com
Website: www.srmlegal.com
Services/sales:
Processing of electronically stored information, Document scanning Copy/Printing, OCR/OWR, processing and de-duplication, media conversion, indexing, web-hosted attorney review platforms, coding; data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, EU Safe Harbor Certified.

The BASIS Division of Open Text
BASIS (software)
5080 Tuttle Crossing Boulevard M/S 7 & 8
Dublin, OH 43016
Phone: (519) 888-7111 or (800) 499-6544
Fax: (614) 761-7290
Email: info@opentext.com
Website: www.opentext.com

TOWER Software
TRIM Context (software)
12012 Sunset Hills Rd  Two Discovery Square
Suite 510
Reston, VA 20190
Phone: (703) 476-4203 or (800) 255-9914
Fax: (703) 437-9006
Website: www.towersoft.com

Uniplex Software, Inc.
715 Sutter Street 
Folsom, CA 95630-2546
Phone: (916) 985-4445 or (800) 356-8063
Fax: (916) 985-3557
Website: www.uniplex.com
Services/sales:
onGO DMS (software)

UrsaNav, Inc.
616 Innovation Drive
Chesapeake, VA 23320
Phone: (703) 625-9821
Email: IMSinfo@ursanav.com
Website: www.ursanav.com
Services/sales:
Records management program development, implementation of ERM/ECM software and solutions, data and document conversion, application hosting, and onsite staffing.

USA.NET
Ryan Santoro
7900 E. Union Ave., Suite 800
Denver, CO 80237
Phone: (303) 865-1237
Fax: (303) 865-1205
Email: rsantoro@perimeterusa.com
Website: www.usa.net
Service/sales:
You run your business; we will run your email and archiving. A subsidiary of Perimeter eSecurity and a leading provider of Hosted MS Exchange, wireless, and email archiving services. A partial list of our services includes MS Exchange 2007, SharePoint WSS 3.0, and Consolidated Gateway Services – On-Demand Disaster Recovery/Business Continuity.

Westbrook Technologies, Inc.
File Magic 5 Series and Fortis (software)
22 Summit Place 
Branford, CT 06405
Phone: (203) 483-6666 or (800) 949-3453
Fax: (203) 483-3350
Email: info@westbrooktech.com
Website: www.westbrooktech.com

Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.

World Software Corporation
124 Prospect Street 
Ridgewood, NJ 07450
Phone: (201) 444-3228
Fax: (201) 444-9065
Email: info@worldox.com
Website: www.worldox.com
Services/sales:
WORLDOX (software)

ZyLAB North America LLC
1577 Spring Hill Road, Suite 420
Vienna, VA 22182
Phone: (866) 995-2262
Fax: (703) 991-2508
Email: info@zylab.com
Website: www.zylab.com
Services/sales:
ZyIMAGE (software)

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