Managing Records: Consultants and Vendors
The New York State Archives has compiled this list of imaging consultants to aid government agencies, local governments, and other entities searching for companies and individuals providing imaging consultant services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any
consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
The Office of General Services (OGS) maintains a list of imaging services consultants that are on state contract, some of which appear on this list. See the OGS website for a complete listing: http://www.ogs.state.ny.us/asp/purchase/snt/consulting/defaulta.asp
Other relevant resources: State Archives' Resources on Imaging
Revised 10 November 2009
Frederic J. Grevin
59-17 Junction Blvd, 11th flr
Flushing, NY 11373-5108
Phone: (718) 595-4372
Fax: (718) 595-4387
William Saffady
114 Second Place
Brooklyn, NY
Phone: (718) 246-4696
Fax: (718) 246-4855
Email: wsaffady@aol.com
Access Systems, Incorporated
Steven F. Goodfellow
4260 Henneberry Road
Manlius, NY 13104
Phone: (315) 682-1188
Fax: (315) 682-0865
Email: steveg@accesskm.com
Website: www.accesskm.com
Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com
ALOS Electronic Document Management software and services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664 or (800) 431-7105
Fax: (845) 457-9083
Email: kmacy@alosusa.com
Website: www.alosusa.com
ANSYA Enterprise Solutions
Madhu Nair
40 Sutton Point
Pittsford, NY 14534
Phone: (585) 582-5701 (585) 317-6398
Fax: (585) 582-5705
Email: sales@ansya.com
Website: www.ansya.com
Barry Associates
Rick Barry
Arlington, VA
Website: www.mybestdocs.com
Biel's Information Technology Systems, Corp.
Sal Alfano
1201 Indian Church Road
Buffalo, NY 14224
Phone: (800) 722-2435
Website: www.biels.com
CASO Inc.
Richard Tamaro
110 William Street, 25th Floor
New York, NY 10038
Phone: (888) 388-2276
Fax: (212) 566-8580
Email: sales@casoinc.com
Website: www.casoinc.com
Services: Document Scanning & Imaging Services (paper, maps, photos, microfilm, OCR, barcode, recognition, PDF).
CGI Information Systems Consultants and Management, Inc. (CGI)
Matt Nicol
12 Corporate Woods Boulevard Suite 201
Albany, NY 12211
Phone: (518) 434-0294
Fax: (518) 434-3697
Website: www.cgi.com
Cinetech
Sales Dept.
27200 Tourney Rd. #100
Valencia, CA 91355
Phone: (661) 222-9073
Website: www.cinetech.com
CMA Consulting Services
Peter Chynoweth
700 Troy-Schenectady Road
Latham, NY 12110
Phone: (518) 783-9003
Fax: (518) 783-5093
Email: info@corp.cma.com
Website: www.cma.com
Continuum Voice & Data Systems
Mark Antonacci
2401 Burnet Avenue
Syracuse, NY 13206
Phone: (800) 933-0180
Fax: (315) 437-9993
Email: mantonacci@continuumsys.com
Website: www.continuumsys.com
Conversion Image Technology Inc.
Jamie Sasenbury
7010 Fly Road
East Syracuse, NY 13057
Phone: (315) 432-0591
Fax: (315) 432-0593
Email: JSasenbury@citechinc.com
Website: www.citechinc.com
Creative Scanning Solutions, Inc.
Karen Zilora
PO Box 168
Penfield, NY 14526
Phone: (585) 377-4235
Fax: (585) 388-2134
Email: karenz@cssconsult.com
Website: www.cssconsult.com
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438, (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
Digiscribe International LLC
Mitchell J. Taube
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 (914) 953-6865
Fax: (914) 586-0006
Email: mtaube@digiscribe.info
Website: www.digiscribe.info
Document Conversions Inc.
Michael B. McLaughlin,
Certified Document Imaging Architect+
307 Rushmore Ave
Carle Place, NY 11514
Phone: (516) 437-5888, ext. 18; cell (516) 318-4376
Fax: (516) 437-6200
Email: mmclaughlin@documentconversionsinc.com
Services/sales:
Our services at Document conversion Inc. include the scanning of paper and microfilm and large format drawings or plans to the digital format. We provide document shredding and a digital document online repository.
Eagle Systems
2421 Harlem Rd.
Buffalo, NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081
E-mail: polino@eagleny.com
Website: www.eagleny.com
Electronic Document Management Software and Services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Web: http://www.alosusa.com
EMag Solutions
Gene Thompson
3495 Piedmont Road Suite 500
Atlanta, GA 30305
Phone: (800) 364-9838
Website: www.emaglink.com
eVisory, Inc.
Tammy L. Camden
1805 Monument Ave. Suite 314
Richmond, VA 23220
Phone: (804) 342-7400
Fax: (804) 342-7421
Email: Tammy.Camden@eVisory.com
Website: www.eVisory.com
Focused Technologies
Chuck Tobin
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573 (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
Gallego Information Services
Caroline Gallego
P.O. Box 345
Buffalo, NY 14224-0345
Phone: (716) 675-0012
Fax: (716) 674-9093
Email: gallego@gallegoinfo.com
Website: www.gallegoinfo.com
GEMKO Information Group, Inc.
100 Corporate Parkway, suite 200
Amherst, NY 14226
Phone: (716) 929-2700
Fax: (716) 929-2705
Website: http://www.gemko.com/
General Code Publishers
72 Hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810 (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Gimmal Group
1 Liberty Plaza, 23rd Floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293
Email: info@gimmal.com
Website: www.gimmal.com
Global Scanning Solutions
1360 Riverfront Center
Amsterdam, NY 12010
Phone: (518) 490-1227
Email:info@global-scan.com
Website: www.global-scan.com
Hudson Microimaging
Route 9W P.O. Box 640
Port Ewen, NY 12466
Phone: (845) 338-5785
Fax: (845) 338-2556
Email: info@hudsonmicroimaging.com
Website: www.hudsonmicroimaging.com
Hunter Information Management Services, Inc.
Gregory S. Hunter, Ph.D., CA, CRM
177 Banbury Road
Mineola, NY 11501-1518
Phone: (516) 248-5388
Fax: (516) 248-2435
Email: ghunter@hunterinformation.com
Website: www.hunterinformation.com
Hurst Associates, Ltd.
P.O Box 2964
Syracuse, NY 13220
Phone: (315) 243-4403
Fax: (309) 218-7312
Email: hurst@hurstassociates.com
Website: www.hurstassociates.com
IKON Office Solutions, Inc.
William Santos
701 Westchester Ave
White Plains, NY 10601
Phone: (914) 289-8735
Email: wsantos@ikon.com
IMA
Mitch Davis
Imaging & Microfilm Access, Inc. (Since 1979)
150 Knickerbocker Avenue, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100
Fax: (631) 589-8119
Website: www.scanyourdocs.com
Email: info@scanyourdocs.com
Imaging & Microfilm Access, Inc. is a business process outsourcing and solutions provider that specializes in providing software systems and services aimed at converting paper based processes into electronic processes. In addition to offering a wide range of solutions for Enterprise Content Management, IMA is a full service imaging services bureau offering all forms of outsourced document conversion.
IMERGE Consulting
Don Post
1227 Stony Creek Way
Rockford, IL 61108
Phone: (815) 398-0492
Website: www.imergeconsult.com
J Wilkins & Associates
Jesse Wilkins
4099 Malta Street
Denver, CO 80249
Phone: (303) 574-1455
Fax: (303) 484-4142
Email: jesse@jwilkinsassociates.com
Website: www.jwilkinsassociates.com
JPMorgan Chase
Allan Birkett
12 Corporate Woods Boulevard
Albany, NY 12111
Phone: (518) 433-2521
Fax: (518) 433-0294
Email: allan.birkett@jpmorgan.com
Website: www.jpmorgan.com
KDF Reprographics, Inc.
Steve Hoey
10 Volvo Drive
Rockleigh, NJ 07647
Phone: (201) 784-9991
Fax: (201) 784-9955
Email: Steve@kdf-comp.com
Website: www.kdf-comp.com
Microfilming, document imaging, scanning, processing and duplication, scanning equipment.
Loweecey Group, Inc.
Philip Loweecey
9 Philip Drive
Amherst, NY 14228
Phone: (716) 200-8231
Email: Philip.Loweecey@LoweeceyGroup.com
Website: www.LoweeceyGroup.com
Luna Imaging, Inc.
Nancy Harm
2702 Media Center Drive
Los Angeles, CA 90065
Phone: (800) 452-5862; (NYC) (917) 521-1309
Email: nancy@lunaimaging.com
Website: www.lunaimaging.com
Services/sales:
Luna Imaging, Inc. was established in 1993 to focus on preservation quality image capture and delivery. With the widespread adoption of text digitization for access (Google, Microsoft, Internet Archive) we’ve evaluated our offerings and now offer Access Scanning in addition to our Preservation Services for both film and print source materials. Our new Access Scanning services are unique in that they carry on Luna Imaging’s tradition of quality and care in digitization, while providing you a faster and less costly way to make your collections more visible.
Micro Images
Mike/Nick Iadarola
PO Box 1023
Fairport, NY 14450
Phone: (585) 388-6975
Fax: (801) 655-9617
Email: microimages@aol.com;
Website: www.micro-images.com
Millican & Associates, Inc.
5850 Coral Ridge Dr., Suite 205
Coral Springs, FL 33076-3379
Phone: (954) 963-1771
Fax: (954) 962-7956
Email: millican@millican-assoc.com
Website: www.millican-assoc.com
Penny Imaging Exchange, Inc.
Hellman Chica
80 Orville Dr.
Bohemia, NY 11716
Phone: (631) 244-1489
Website: www.pennieimaging.com
Pillar Digital Imaging
Peter Siegel
119 Chadwick Street
Portland, ME 04102
Phone: (207) 899-0110
Fax: (207) 774-2540
Email: mail@pdihome.com
Website: www.pdihome.com
Rochester Rehabilitation Center, Inc.
DocuSource
1357 University Ave
Rochester, NY 14607
Mark Szpak, V. P. of Operations
The OutSource
Phone: 585-781-4756
Email: mszpak@theoutsource.org
Eileen George, Marketing and Sales Representative DocuSource
Phone: 585-734-7028
Fax: 585-271-3082
Email: egeorge@theoutsource.org
Services/sales:
16 mm and 35 mm microfilming, document preparation, diazo duplication, microfilm and microfiche film digitization, standard document scanning, large format scanning, archive writing, CD/DVD duplication, document destruction, conversion of silver microfilm to CD-Rom, conversion of documents w/2 fields to CD-Rom (pdf format), and additional index fields.
Scan and Store Inc.
Larry Justice
5004 Ridge Road West
Spencerport, NY 14559
Phone: (585) 349-7226 (800) 525-1484
Scanistics
222 Andrews Street Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Scanning America, Inc.
Lee Embrey
1440 North 3rd Street
Lawrence, KS 66044
Phone: (785) 749-7471 (800) 732-7226
Fax: (785) 749-7213
Email: lee@scanningamerica.com
Website: www.scanningamerica.com
Seery Systems Group, Inc.
Richard J. Seery
195 Armstrong Rd.
Garden City Park, NY 11040
Phone: (516) 565-1680
Fax: (516) 565-3388
Email: rseery@ssgimaging.com
Website: www.ssgimaging.com
Storage Engine Inc.
1 Sheila Drive
Tinton Falls, NJ 07724
Phone: (732) 747-6995
Fax: (732) 747-6542
Email: sales@storageengine.com
Website: www.storageengine.com
Strategic Computer Solutions (SCS Inc.), Document Imaging Division
Rick Jones
5788 Widewaters Parkway
Syracuse, NY 13214
Phone: (716) 695-5938
Fax: (716) 827-0071
Email: rjones@scsinet.com
Website: www.scsinet.com
SuperiorGlacier
Hugh J. Krulin
Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-6500
Cell: (646) 261-1577
Email: hugh_krulin@superiorglacier.com
Website: www.superiorglacier.com
Document scanning, Copy/Printing, OCR/OWR, processing and duplication, media to media conversion, indexing, hosting, data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, 33+ years experience.
Tiger Business Solutions, LLC
Terry Bender
7a Harriman Campus Rd. Suite 540
Albany, NY 12206
Phone: (518) 435-0919 (518) 423-2162
Website: www.tigerbsolutions.com
We Scan Paper, LLC
Harvey Berlent
312A St. Nicholas Ave
Montvale, NJ 07645
Phone: 201-963-9660
Fax: 201-963-9660
Email: hberlent@wescanpaper.com
Website: www.wescanpaper.com
Description: Document conversion from pick up, data preparation, scanning, quality control, conversion to media and file type desired by customer, document disaster recovery, storage, shredding, and consulting. We can process all sizes and shapes of paper, microfilm, microfiche, bound books, newspapers, and computer printouts.
Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.
Zasio Enterprises, Inc.
David Stephens
316 North Third Street
Smithfield, NC 27577
Phone: (919) 989-1106
Fax: (919) 989-6453
Email: dostephens@zasio.com
Website: www.zasio.com