Managing Records: Consultants and Vendors
The New York State Archives has compiled this list of imaging consultants to aid government agencies, local governments, and other entities searching for companies and individuals providing imaging consultant services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 05 February 2013
Access Systems, Incorporated
Steven F. Goodfellow
4260 Henneberry Road
Manlius, NY 13104
Phone: (315) 682-1188
Fax: (315) 682-0865
Email: steveg@accesskm.com
Website: www.accesskm.com
Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com
ANSYA Enterprise Solutions
Madhu Nair
40 Sutton Point
Phone: (585) 582-5701 or (585) 317-6398
Email: sales@ansya.com
Website: www.ansya.com
Barry Associates
Rick Barry
Website: www.mybestdocs.com
Biel's Information Technology Systems, Corp.
Sal Alfano
1201 Indian Church Road
Phone: (800) 722-2435
Website: www.biels.com
CASO Inc.
Richard Tamaro
134 West 29th St. - 3rd floor
New York, NY 10001
Phone: (210) 222-9065
Email: info@caso.com
Website: www.caso.com
CGI Information Systems Consultants and Management, Inc. (CGI)
Matt Nicol
12 Corporate Woods Boulevard, Suite 201
Phone: (518) 434-0294
Fax: (518) 434-3697
Website: www.cgi.com
Cinetech
Sales Dept.
27200 Tourney Rd. #100
Valencia, CA 91355
Phone: (661) 222-9073
Website: www.cinetech.com
CMA Consulting Services
Peter Chynoweth
700 Troy-Schenectady Road
Latham, NY 12110
Phone: (518) 783-9003
Fax: (518) 783-5093
Email: info@corp.cma.com
Website: www.cma.com
Continuum Systems
Bob Owens
2401 Burnet Avenue
Syracuse, NY 13206
Phone: (800) 933-0180
Email: bowens@continuumsys.com
Website: www.continuumsys.com
Conversion Image Technology Inc.
Jamie Sasenbury
7010 Fly Road
East Syracuse, NY 13057
Phone: (315) 432-0591
Fax: (315) 432-0593
Email: JSasenbury@citechinc.com
Website: www.citechinc.com
Creative Scanning Solutions, Inc.
Karen Zilora
PO Box 168
Penfield, NY 14526
Phone: (585) 377-4235
Fax: (585) 388-2134
Email: karenz@cssconsult.com
Website: www.cssconsult.com
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438 or (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
DCA, Inc.
Cindy Knowles
1225 Route 31 South, Suite 324
Lebanon, MY 08833
Phone: (908) 236-6506, ext. 110
Fax: (908) 735-0294
Email: Cindy.Knowles@dcainfo.com
Website: www.dcainfo.com
Services/Sales: DCA is a complete integrator of information and document capture an content management solutions. Specialties include: Systems integration, document management, BPM, BPO, electronic forms, retention compliance, on-site scanning solutions, automated data entry solutions and services, electronic document management systems (EDMS), AP Imaging, AP automation services, paperless solutions, Optical Character Recognition, virtual Rescan software, SharePoint Capture, Anydoc, Kofax (Kofax Platinum Partner), EMC ApplicationXtender, Formatta, Scanners. DCA, Inc. is also a NWBE.
Digiscribe International LLC
Mitchell J. Taube
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 or (914) 953-6865
Fax: (914) 586-0006
Email: mtaube@digiscribe.info
Website: www.digiscribe.info
Digital Library Consulting
Anthony Troncale
140 Seventh Avenue, Suite #3C
New York, NY 10011
Phone: (212) 463-7947 or (646) 645-7947
Email: atroncale@yahoo.com
Website: www.phobot.com/ATconsulting.html
Services/sales: We provide assistance in the development, implementation, and preservation of digital libraries for museums, libraries, archives, and other cultural institutions, large and small. We also provide the following services: High resolution digital capture and conversion of cultural materials (on-site or off-site), Writing digital capture and conversion specifications for grants, Project ramp-up and implementation, Digital imaging lab layouts and specifications, Digital preservation strategies, and Temporary personnel and in-house employee training services.
Document Conversion Inc. (DCI)
Michael B. McLaughlin, Certified Document Imaging Architect +
307 Rushmore Avenue
Carle Place, NY 11514
Phone: (516) 318-4376
Fax: (516) 349-7260
Email: mmclaughlin@documentconversionsinc.com
Website: www.documentconversionsinc.com
Services/sales:
We provide the Digitech suite of content management systems including a WEB based digital repository. DCI's core services include the scanning of paper, wide format drawings, plans, medical x-rays, and microfilm to the digital format.
docSTAR
Travis M. Byers
2165 Technology Drive
Schenectady, NY 12308
Phone: (518) 836-2740
Email: tbyers@docSTAR.com
Website: www.docstar.com/emrc
Services/sales:
We do document scanning and also provide a document management system.
Eagle Systems
2421 Harlem Rd.
Buffalo, NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081
E-mail: polino@eagleny.com
Website: www.eagleny.com
Electronic Document Management Software and Services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Web: http://www.alosusa.com
EMag Solutions
Gene Thompson
3495 Piedmont Road, Suite 500
Atlanta, GA 30305
Phone: (800) 364-9838
Website: www.emaglink.com
eVisory, Inc.
Tammy L. Camden
1805 Monument Ave., Suite 314
Richmond, VA 23220
Phone: (804) 342-7400
Fax: (804) 342-7421
Email: Tammy.Camden@eVisory.com
Website: www.eVisory.com
Focused Technologies
Chuck Tobin
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573 or (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
Gallego Information Services
Caroline Gallego
P.O. Box 345
Buffalo, NY 14224-0345
Phone: (716) 675-0012
Fax: (716) 674-9093
Email: gallego@gallegoinfo.com
Website: www.gallegoinfo.com
GEMKO Information Group, Inc.
100 Corporate Parkway, Suite 200
Amherst, NY 14226
Phone: (716) 929-2700
Fax: (716) 929-2705
Website: http://www.gemko.com/
General Code Publishers
72 Hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810 or (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Gimmal Group
1 Liberty Plaza, 23rd Floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293
Email: info@gimmal.com
Website: www.gimmal.com
GRM
Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Email: jirizarry@grmdocument.com
Website: www.grmdocumentmanagement.com
Services/sales: GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.
Frederic J. Grevin
59-17 Junction Blvd, 11th flr.
Flushing, NY 11373-5108
Phone: (718) 595-4372
Fax: (718) 595-4387
Hudson Microimaging
Route 9W P.O. Box 640
Port Ewen, NY 12466
Phone: (845) 338-5785
Fax: (845) 338-2556
Email: info@hudsonmicroimaging.com
Website: www.hudsonmicroimaging.com
Hunter Information Management Services, Inc.
Gregory S. Hunter, Ph.D., CA, CRM
177 Banbury Road
Mineola, NY 11501-1518
Phone: (516) 248-5388
Fax: (516) 248-2435
Email: ghunter@hunterinformation.com
Website: www.hunterinformation.com
Hurst Associates, Ltd.
P.O Box 2964
Syracuse, NY 13220
Phone: (315) 243-4403
Fax: (309) 218-7312
Email: hurst@hurstassociates.com
Website: www.hurstassociates.com
IKON Office Solutions, Inc.
William Santos
701 Westchester Ave
White Plains, NY 10601
Phone: (914) 289-8735
Email: wsantos@ikon.com
IMA
Mitch Davis
150 Knickerbocker Ave, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100, ext. 12
Fax: (631) 589-8119
Email: info@scanyourdocs.com
Website: www.scanyourdocs.com
Services/sales:
IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with over 30 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-wervice provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. IMA is an associate member of NYSID.
Image Data, Inc.
Richard O’Donnell
Rochester, Buffalo and Syracuse Regions
Phone: (585) 465-5672
Email: rodonnell@imgdata.com
Website: www.imgdata.com
Services/sales: Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.
Image Integrator LLC
Deana Gugger
Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204
Phone: (315) 474-9788
Fax: (315) 295-2528
Email: dguggerimageintegrator@cnymail.com
Website: imageintegrator.com
Services/sales:
Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.
IMERGE Consulting
Don Post
1227 Stony Creek Way
Rockford, IL 61108
Phone: (815) 398-0492
Website: www.imergeconsult.com
InOutsource
Karen Herwig
669 Grove Road
Thorofare, NJ 08086
Phone: (888) 845-7015
Fax: (856) 845-7082
Email: kherwig@inoutsource.com
Website: www.inoutsource.com
Servicesa/sales:
InOutsource provides records and information management consulting services.
JPMorgan Chase
Allan Birkett
12 Corporate Woods Boulevard
Albany, NY 12111
Phone: (518) 433-2521
Fax: (518) 433-0294
Email: allan.birkett@jpmorgan.com
Website: www.jpmorgan.com
KDF Reprographics, Inc.
Steve Hoey
10 Volvo Drive
Rockleigh, NJ 07647
Phone: (201) 784-9991
Fax: (201) 784-9955
Email: Steve@kdf-comp.com
Website: www.kdf-comp.com
Services/sales:
Microfilming, document imaging, scanning, processing and duplication, scanning equipment.
LNW eConsulting
55 Congress Street, Suite B
Portsmouth, NY 03801
Phone: (800) 716-5675
Fax: (888) 501-7606
Email: info@LNWConsulting.com
Website: www.LNWConsulting.com
Services / sales:
We specialize in the implementation of document and records management applications. LNW develops file plans and retention and disposition schedules, installs and configures legacy data migration, supports and develops integrations, and trains on the chosen vendor product. We are certified in Microsoft SharePoint, Open Text ECM (Livelink and eDOCS), Documentum, IBM FileNet, and DB2 RM. LNW also works with Microsoft SharePoint, NewsGator, and Jive, implementing social computing solutions.
Loweecey Group, Inc.
Philip Loweecey
9 Philip Drive
Amherst, NY 14228
Phone: (716) 200-8231
Email: Philip.Loweecey@LoweeceyGroup.com
Website: www.LoweeceyGroup.com
Luna Imaging, Inc.
Nancy Harm
2702 Media Center Drive
Los Angeles, CA 90065
Phone: (800) 452-5862; (NYC) (917) 521-1309
Email: nancy@lunaimaging.com
Website: www.lunaimaging.com
Services/sales:
Luna Imaging, Inc. was established in 1993 to focus on preservation quality image capture and delivery. With the widespread adoption of text digitization for access (Google, Microsoft, Internet Archive) we’ve evaluated our offerings and now offer Access Scanning in addition to our Preservation Services for both film and print source materials. Our new Access Scanning services are unique in that they carry on Luna Imaging’s tradition of quality and care in digitization, while providing you a faster and less costly way to make your collections more visible.
Micro Images
Mike/Nick Iadarola
PO Box 1023
Fairport, NY 14450
Phone: (585) 388-6975
Fax: (801) 655-9617
Email: microimages@aol.com;
Website: www.micro-images.com
Millican & Associates, Inc.
5850 Coral Ridge Dr., Suite 205
Coral Springs, FL 33076-3379
Phone: (954) 963-1771
Fax: (954) 962-7956
Email: millican@millican-assoc.com
Website: www.millican-assoc.com
MTS Software Solutions
DBA AMI Imaging
225 Executive Drive, Suite 4
Moorestown, NJ 08057
Phone: (856) 642-1188 x 4963 or (215) 668-9519 (cell)
Fax: (856-) 642-1604
Email: dspahr@mts-software.net
Website: www.mts-software.net
Penny Imaging Exchange, Inc.
Hellman Chica
80 Orville Dr.
Bohemia, NY 11716
Phone: (631) 244-1489
Website: www.pennieimaging.com
Pillar Digital Imaging
Peter Siegel
119 Chadwick Street
Portland, ME 04102
Phone: (207) 899-0110
Fax: (207) 774-2540
Email: mail@pdihome.com
Website: www.pdihome.com
Prescient Information Systems, Inc.
Lisa Piesko, Sales Manager
8902 Vincennes Circle, Suite B
Indianapolis, IN 46268
Phone: (317) 987-2800
Fax: (317) 415-2229
Email: lpiesko@prescientinfo.com
Website: www.prescientinfo.com
Services/sales: Enterprise Content Management, EDMS, Records Management, IBM FileNet Panagon/Image Services/ P8 consulting, installation, migration, integration, customization, workflow, troubleshooting, training, maintenance and customer service. Kofax Platinum Partner for document imaging, data capture and eTransactions. Microfilm conversion services.
RMCS Records Management Consulting Services
Rob Conti, President
33 Westfield Commons
Rochester, NY 14625
Phone: (585) 520-2274
Email: robconti1@gmail.com
Website: www.recordsmanagementconsultingservices.com
Services/sales:
We help our clients take control of and manage their records to reduce costs, improve efficiency and ensure compliance. Our services begin with an understanding and assessment of the client’s objectives, processes and records management needs. We offer a full spectrum of consulting services and solutions from development of retention schedules through filing systems, inactive records storage management, conversion from paper to electronic, development of a vital records program, technology evaluation and selection, education and training and compliance auditing services. Our consulting team has over 50 years of Records and Document Management experience.
Rochester Rehabilitation Center, Inc.
DocuSource
1357 University Ave
Rochester, NY 14607
Mark Szpak, V. P. of Operations
The OutSource
Phone: 585-781-4756
Email: mszpak@theoutsource.org
Eileen George, Marketing and Sales Representative DocuSource
Phone: 585-734-7028
Fax: 585-271-3082
Email: egeorge@theoutsource.org
Services/sales:
16 mm and 35 mm microfilming, document preparation, diazo duplication, microfilm and microfiche film digitization, standard document scanning, large format scanning, archive writing, CD/DVD duplication, document destruction, conversion of silver microfilm to CD-Rom, conversion of documents w/2 fields to CD-Rom (pdf format), and additional index fields.
William Saffady
114 Second Place
Brooklyn, NY
Phone: (718) 246-4696
Fax: (718) 246-4855
Email:wsaffady@aol.com
Scan and Store Inc.
Larry Justice
5004 Ridge Road West
Spencerport, NY 14559
Phone: (585) 349-7226 or (800) 525-1484
Scanistics
222 Andrews Street, Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Scanning America, Inc.
Lee Embrey
1440 North 3rd Street
Lawrence, KS 66044
Phone: (785) 749-7471 or (800) 732-7226
Fax: (785) 749-7213
Email: lee@scanningamerica.com
Website: www.scanningamerica.com
Scantronix, Inc.
481 Van Brunt Street, suite 8D
Brooklyn, NY 11231
Phone: (212) 400-6484
Fax: (718) 253-3784
Email: cishakis@scantronix.net
Website: www.scantronix.net
Services/sales:
Scantronix will provide customized electronic storage solutions for easy retrieval of these records whenever, and wherever, you need them. As an industry leader in document imaging, we provide a comprehensive suite of services, including: High speed document scanning, high grade optical scanning, archival preservation, microfilm & microfiche digitizing, electronic document processing, large format scanning, blueprint scanning, aperture card scanning, x-ray scanning, patient medical records scanning, e-file conversion, electronic data storage, off-site and on-site scanning solutions.
Seery Systems Group, Inc.
Richard J. Seery
195 Armstrong Rd.
Garden City Park, NY 11040
Phone: (516) 565-1680
Fax: (516) 565-3388
Email: rseery@ssgimaging.com
Website: www.ssgimaging.com
SMR Legal
Joseph C. Bartolo, J.D.
Senior Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-5777 ext. 259, or (646) 261-1577
Email: jbartolo@srmlegal.com
Website: www.srmlegal.com
Services/sales:
Processing of electronically stored information, Document scanning Copy/Printing, OCR/OWR, processing and de-duplication, media conversion, indexing, web-hosted attorney review platforms, coding; data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, EU Safe Harbor Certified.
SourceHOV Services
Richard O'Donnell
3495 Winton Place
Rochester, NY 14623
Phone: (585) 427-7305
Fax: (585) 427-2731
Email: richard.odonnell@sourcehov.com
Website: www.sourcehov.com
Services/Sales:
Document Scanning, Microfilming, preservation microfilming, 16mm & 35mm film scanning, Methylene blue testing, film processing & duplication, silver halide duplication, digital Archive Writing, all digital services, reader-printers, microfilm. Wicks & Wilson high speed microfilm / microfiche scanners, Kodak hybrid / micrographics / document scanners hardware, Fujitsu document scanners, Kofax imaging software, TurboScan2000 imaging software, OnCase document management software, PaperVision document management software, professional services including: discovery, integration, installation, training, and ongoing onsite maintenance.
Storage Engine Inc.
1 Sheila Drive
Tinton Falls, NJ 07724
Phone: (732) 747-6995
Fax: (732) 747-6542
Email: sales@storageengine.com
Website: www.storageengine.com
Strategic Computer Solutions (SCS Inc.), Document Imaging Division
Rick Jones
5788 Widewaters Parkway
Syracuse, NY 13214
Phone: (716) 695-5938
Fax: (716) 827-0071
Email: rjones@scsinet.com
Website: www.scsinet.com
James M. Tammaro, MLS
113 North Long Street
Williamsville, NY 14221
Phone: (716) 479-5509
Email: jmtmls@gmail.com
Tiger Business Solutions, LLC
Terry Bender
7a Harriman Campus Rd., Suite 540
Albany, NY 12206
Phone: (518) 435-0919 or (518) 423-2162
Website: www.tigerbsolutions.com
We Scan Paper, LLC
Harvey Berlent
312A St. Nicholas Ave
Montvale, NJ 07645
Phone:201-963-9660
Fax: 201-963-9660
Email: hberlent@wescanpaper.com
Website: www.wescanpaper.com
Services/sales:
Description: Document conversion from pick up, data preparation, scanning, quality control, conversion to media and file type desired by customer, document disaster recovery, storage, shredding, and consulting. We can process all sizes and shapes of paper, microfilm, microfiche, bound books, newspapers, and computer printouts.
Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.
Zasio Enterprises, Inc.
David Stephens
316 North Third Street
Smithfield, NC 27577
Phone: (919) 989-1106
Fax: (919) 989-6453
Email: dostephens@zasio.com
Website: www.zasio.com
