Managing Records: Consultants and Vendors

Imaging Consultants

The New York State Archives has compiled this list of imaging consultants to aid government agencies, local governments, and other entities searching for companies and individuals providing imaging consultant services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.

The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at

Revised 31 March 2015

Access Systems, Incorporated
Steven F. Goodfellow
4260 Henneberry Road 
Manlius, NY 13104
Phone: (315) 682-1188
Fax: (315) 682-0865

Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080

Barry Associates
Rick Barry  

Biel's Information Technology Systems, Corp.
1201 Indian Church Road
West Seneca, New York 14224
Phone: (800) 722-2435
Services/sales: Microfilming, preservation microfilming, processing & duplication, silver halide duplication, COM, film conversion, optical imaging, methylene blue testing, microfilm equipment dealer & service.

Richard Tamaro
134 West 29th St. - 3rd floor
New York, NY 10001
Phone: (210) 222-9065

CGI Information Systems Consultants and Management, Inc. (CGI)
Matt Nicol
12 Corporate Woods Boulevard, Suite 201
Phone: (518) 434-0294
Fax: (518) 434-3697

Cinetech Sales Dept.
27200 Tourney Rd. #100
Valencia, CA 91355
Phone: (661) 222-9073

CMA Consulting Services
Peter Chynoweth
700 Troy-Schenectady Road 
Latham, NY 12110
Phone: (518) 783-9003
Fax: (518) 783-5093

Continuum Systems
Bob Owens
2401 Burnet Avenue 
Syracuse, NY 13206
Phone: (800) 933-0180

Conversion Image Technology Inc
Jamie Sasenbury
7010 Fly Road
East Syracuse New York 13057
Phone 315-432-0591
Fax 315-432-0593
Service/Sales: Conversion Image Technology Inc is a document solution provider that provides end-to-end solutions. Those solutions include document management software, scanning hardware, scanning services and support, microfilming services and support. Conversion Image Technology is dedicated to finding a document management solution to best fit your needs and budget. Conversion Image Technology Inc. is a document service bureau and is also a Laserfiche document management software solutions provider.

Creative Scanning Solutions, Inc.
Karen Zilora
PO Box 168 
Penfield, NY 14526
Phone: (585) 377-4235
Fax: (585) 388-2134

Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438 or (860) 970-6300
Fax: (781) 830-6055
Services/sales: DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.

DCA, Inc.
Cindy Knowles
1225 Route 31 South, Suite 324
Lebanon, MY 08833
Phone: (908) 236-6506, ext. 110
Fax: (908) 735-0294
Services/Sales: DCA is a complete integrator of information and document capture an content management solutions. Specialties include: Systems integration, document management, BPM, BPO, electronic forms, retention compliance, on-site scanning solutions, automated data entry solutions and services, electronic document management systems (EDMS), AP Imaging, AP automation services, paperless solutions, Optical Character Recognition, virtual Rescan software, SharePoint Capture, Anydoc, Kofax (Kofax Platinum Partner), EMC ApplicationXtender, Formatta, Scanners.

Digiscribe International LLC
Mitchell J. Taube
6 Westchester Plaza 
Elmsford, NY 10523
Phone: (914) 586-6600 or (914) 953-6865
Fax: (914) 586-0006

Document Conversion Inc. (DCI)
Michael B. McLaughlin, Certified Document Imaging Architect +
307 Rushmore Avenue
Carle Place, NY 11514
Phone:  (516) 318-4376
Fax:  (516) 349-7260
Services/sales: We provide the Digitech suite of content management systems including a WEB based digital repository. DCI's core services include the scanning of paper, wide format drawings, plans, medical x-rays, and microfilm to the digital format.

Travis M. Byers
2165 Technology Drive
Schenectady, NY 12308
Phone: (518) 836-2740

Services/sales: We do document scanning and also provide a document management system.

Eagle Systems
2421 Harlem Rd.
Buffalo, NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081

EMag Solutions
Gene Thompson
3495 Piedmont Road, Suite 500
Atlanta, GA 30305
Phone: (800) 364-9838

Focused Technologies
Michael Came
279 Broadway
Albany, NY 12204
Phone: (518) 935-4135
Fax: (518) 375-3610

Michael Came
340 E 24th Street
New York, NY 10010
Phone: (917) 470-9160

Chuck Tobin
280 Wall Street
Kingston, NY 12401
Phone: (845) 943-6406

Services/sales: NYS Preferred Source Member for Document Scanning Services, Large Format scanning, Microfiche to Image conversion, Microfilm to image conversion, PaperVision Document Management Software, ImageSilo Cloud Document Management Software, Digital Mailroom Services, On-site Scanning Services

Gallego Information Services
Caroline Gallego
P.O. Box 345
Buffalo, NY 14224-0345
Phone: (716) 675-0012
Fax: (716) 674-9093

GEMKO Information Group, Inc.
100 Corporate Parkway, Suite 200
Amherst, NY 14226
Phone: (716) 929-2700
Fax: (716) 929-2705

General Code Publishers
72 Hinchey Road 
Rochester, NY 14624-2991
Phone: (585) 328-1810 or (800) 836-8834
Fax: (585) 328-8189

General Data P. Limited
Mr. Ganesh
Phone: 91 22 6628 8000-99 or +91 7738644000
Service/Sales: GDATA provides total imaging solutions and aims for operator-efficient design and productivity. Gdata provides services like DMS. Document Management Solutions expedite the entire document handling & usage process flow of upload, indexation, archival, search & retrieval, sharing, editing and collaboration.

Gimmal Group
1 Liberty Plaza, 23rd Floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293

Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Services/sales: Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

Frederic J. Grevin
59-17 Junction Blvd, 11th flr. 
Flushing, NY 11373-5108
Phone: (718) 595-4372
Fax: (718) 595-4387

Hudson Microimaging
Route 9W  P.O. Box 640
Port Ewen, NY 12466
Phone: (845) 338-5785
Fax: (845) 338-2556

Hunter Information Management Services, Inc.
Gregory S. Hunter, Ph.D., CA, CRM
177 Banbury Road
Mineola, NY 11501-1518
Phone: (516) 248-5388
Fax: (516) 248-2435

Hurst Associates, Ltd.
P.O Box 2964 
Syracuse, NY 13220
Phone: (315) 243-4403
Fax: (309) 218-7312

IMA Imaging & Microfilm Access, Inc (Since 1979)
Mitch Davis
150 Knickerbocker Ave, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100, ext. 12
Fax: (631) 589-8119
Services/sales: IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with more than 35 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-service provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. Because IMA is an associate member of NYSID, which is a Preferred Source, state and local government agencies can purchase IMA’s full range of scanning, microfilming and related document conversion services through NYSID (New York State Industries for the Disabled, Inc.).

Image Data, Inc.
Richard O’Donnell
Rochester, Buffalo and Syracuse Regions
Phone: (585) 742-2021
Laurie Green
Albany Region
Phone (518)862.2740
Services/sales: BPA/Needs assessments, Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Image Integrator LLC
Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204
Phone: (315) 474-9788
Fax: (315) 295-2528
Services/sales: Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.

IMERGE Consulting
Don Post
1227 Stony Creek Way 
Rockford, IL 61108
Phone: (815) 398-0492

Karen Herwig
669 Grove Road
Thorofare, NJ 08086
Phone: (888) 845-7015
Fax: (856) 845-7082
Servicesa/sales: InOutsource provides records and information management consulting services.

Integrity Resources & Imaging Services, LLC
Eileen George, CEO/Manager
2290 East Main Street
Rochester, NY 14609
Phone: (585)563-7660 ex 100
Fax: (585) 730-7697
Services/sales: Book scanning services; bound and unbound books (non-destructive processing). Document scanning; small to large format, posters, maps, drawings. Audio, video, photo and slide conversion and duplication. Microform conversion and digitization. OCR and PDF and PDF-A processing, back file conversion. All formats. Back file processing is also available. Specializing in archive handling, single item imaging. Photographic film and digital services.

KDF Reprographics, Inc.
Steve Hoey
10 Volvo Drive 
Rockleigh, NJ 07647
Phone: (201) 784-9991
Fax: (201) 784-9955
Services/sales: Microfilming, document imaging, scanning, processing and duplication, scanning equipment.

LNW eConsulting
55 Congress Street, Suite B
Portsmouth, NY 03801
Phone: (800) 716-5675
Fax: (888) 501-7606
Services/sales: We specialize in the implementation of document and records management applications. LNW develops file plans and retention and disposition schedules, installs and configures legacy data migration, supports and develops integrations, and trains on the chosen vendor product. We are certified in Microsoft SharePoint, Open Text ECM (Livelink and eDOCS), Documentum, IBM FileNet, and DB2 RM. LNW also works with Microsoft SharePoint, NewsGator, and Jive, implementing social computing solutions.

Luna Imaging, Inc.
Nancy Harm
2702 Media Center Drive
Los Angeles, CA 90065
Phone: (800) 452-5862; (NYC) (917) 521-1309
Services/sales: Luna Imaging, Inc. was established in 1993 to focus on preservation quality image capture and delivery. With the widespread adoption of text digitization for access (Google, Microsoft, Internet Archive) we’ve evaluated our offerings and now offer Access Scanning in addition to our Preservation Services for both film and print source materials. Our new Access Scanning services are unique in that they carry on Luna Imaging’s tradition of quality and care in digitization, while providing you a faster and less costly way to make your collections more visible.

Millican & Associates, Inc.
5850 Coral Ridge Dr., Suite 205
Coral Springs, FL 33076-3379
Phone: (954) 963-1771
Fax: (954) 962-7956

MTS Software Solutions
DBA AMI Imaging
225 Executive Drive, Suite 4
Moorestown, NJ 08057
Phone: (856) 642-1188 x 4963 or (215) 668-9519 (cell)
Fax: (856-) 642-1604

OneSource Solutions - Rochester Rehabilitation Center, Inc.
1357 University Ave
Rochester, NY 14607
Phone: (585) 473-2052
Services/sales: Scans paper and microforms (X-rays,16mm and 35mm roll film, and microfiche), documents, document preparation, CD/DVD duplication, document destruction, certified and secure

Penny Imaging Exchange, Inc.
Hellman Chica
80 Orville Dr. 
Bohemia, NY 11716
Phone: (631) 244-1489

Prescient Information Systems, Inc.
Lisa Piesko, Sales Manager
8902 Vincennes Circle, Suite B
Indianapolis, IN 46268
Phone: (317) 987-2800
Fax: (317) 415-2229
Services/sales: Enterprise Content Management, EDMS, Records Management, IBM FileNet Panagon/Image Services/ P8 consulting, installation, migration, integration, customization, workflow, troubleshooting, training, maintenance and customer service. Kofax Platinum Partner for document imaging, data capture and eTransactions. Microfilm conversion services.

Ricoh USA, INC
Gary Schwartz
1219 Walt Whitman RD
Melville, NY 11747
Phone: (631) 547-6000

William Saffady
114 Second Place 
Brooklyn, NY
Phone: (718) 246-4696
Fax: (718) 246-4855

Scan and Store Inc.
Larry Justice
5004 Ridge Road West 
Spencerport, NY 14559
Phone: (585) 349-7226 or (800) 525-1484

222 Andrews Street, Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049

Scanning America, Inc.
Lee Embrey
1440 North 3rd Street 
Lawrence, KS 66044
Phone: (785) 749-7471 or (800) 732-7226
Fax: (785) 749-7213

Scantronix, Inc.
481 Van Brunt Street, suite 8D
Brooklyn, NY 11231
Phone: (212) 400-6484
Fax: (718) 253-3784
Services/sales: Scantronix will provide customized electronic storage solutions for easy retrieval of these records whenever, and wherever, you need them. As an industry leader in document imaging, we provide a comprehensive suite of services, including: High speed document scanning, high grade optical scanning, archival preservation, microfilm & microfiche digitizing, electronic document processing, large format scanning, blueprint scanning, aperture card scanning, x-ray scanning, patient medical records scanning, e-file conversion, electronic data storage, off-site and on-site scanning solutions.

Seery Systems Group, Inc.
Richard J. Seery
195 Armstrong Rd.
Garden City Park, NY 11040
Phone: (516) 565-1680 
Fax:  (516) 565-3388

SMR Legal
Joseph C. Bartolo, J.D.
Senior Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-5777 ext. 259, or (646) 261-1577
Services/sales: Processing of electronically stored information, Document scanning Copy/Printing, OCR/OWR, processing and de-duplication, media conversion, indexing, web-hosted attorney review platforms, coding; data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, EU Safe Harbor Certified.

SourceHOV Services
Richard O'Donnell
3495 Winton Place
Rochester, NY 14623
Phone: (585) 427-7305
Fax: (585) 427-2731
Services/Sales: Document Scanning, Microfilming, preservation microfilming, 16mm & 35mm film scanning, Methylene blue testing, film processing & duplication, silver halide duplication, digital Archive Writing, all digital services, reader-printers, microfilm. Wicks & Wilson high speed microfilm / microfiche scanners, Kodak hybrid / micrographics / document scanners hardware, Fujitsu document scanners, Kofax imaging software, TurboScan2000 imaging software, OnCase document management software, PaperVision document management software, professional services including: discovery, integration, installation, training, and ongoing onsite maintenance.

Storage Engine Inc.
1 Sheila Drive 
Tinton Falls, NJ 07724
Phone: (732) 747-6995
Fax: (732) 747-6542

James M. Tammaro, MLS
113 North Long Street
Williamsville, NY 14221
Phone: (716) 479-5509

Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales: Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.

Zasio Enterprises, Inc.
David Stephens
316 North Third Street 
Smithfield, NC 27577
Phone: (919) 989-1106
Fax: (919) 989-6453