Managing Records: Consultants and Vendors

Modern Paper Filing System Vendors

The New York State Archives has compiled this list of modern paper filing system vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing modern paper filing system vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.

The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov

Revised 22 August 2014

Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com

Ames Color-File
12 Tyler St
P O Box 120
Somerville, MA 02143
Phone: (617) 684-1000 or (800) 343-2040
Fax: (617) 684-1264
Email: info@amespage.com
Website: www.amespage.com
Services/sales:
Mobile shelving, custom and standard color-coded filing systems.

ASR Systems Group, Inc.
(NYS certified M/WBE)
Mollie Parks, President
126 Metropolitan Park Drive
Liverpool, NY 13088
Phone: (800) 334-3688 or (315) 453-2000
Email: info@asrsystemsgroup.com
Website: www.asrsystemsgroup.com
Services/sales:
Smead Products Dealer, scanning, record storage boxes, barcode tracking systems, acid free file folders, customized folders, indexes & accessories, High-density mobile & stationary shelving, library shelving, specialty filing cabinets, automated carousels, Times-2 Authorized Kardex dealer since 1973. Representing many other manufacturers as well and proudly serving NYS since 1973.

eBizDocs
85 Broadway
Albany, NY 12204
Phone: (518) 456-1011 or (866) 816-1217
Email info@ebizdocs.com
Website: www.ebizdocs.com
Services/sales: Digital microfilm conversion, digital microfiche conversion, high resolution scanning, mass document scanning services, back file conversion services, large format scanning, historical document imaging experts, intelligent data capture solutions, document indexing, scanner sales and service, integration with UCMS software for Surrogate’s Court applications, electronic document management systems and secure cloud-based filing solutions, records management consultation, SMEAD barcode labeling. Services available under NYS OGS Preferred Source Program.

General Code Publishers
72 hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810 or (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Services/sales:
Scalable/flexible document imaging systems, document scanning services, records management software, ordinance codification, indexing, document archiving and retrieval systems.

Inner Space Systems, Inc.
Andrew Rakowsky
Orchard Ridge Corp Park
301 Fields Lane
Brewster, NY 10509
Phone: (845) 277-7400
Fax: (845) 277-7755
Email: andy@innerspacesystems.com
Website: www.innerspacesystems.com
Service/sales:
Mobile and stationary shelving, color-coded file system, bar coding, storage cabinets, record tracking.

Inner Space Systems, Inc.
381 Broadway Box 11, Suite 202
Albany, NY 12204
Phone: (518) 463-5254
Fax: (518) 463-0216
Website: www.innerspacesystems.com
Services/sales:
Mobile and stationary shelving, color-coded file system, bar coding, storage cabinets, record tracking.

Just The Right Stuff
Neil Greeson
103 Twin Oaks Dr.
Syracuse NY 13206
Phone: 315-433-1309
Fax: 315-463-7118
Email: info@justtherightstuff.com
Website: www.justtherightstuff.com
Services/Sales: Moveable/Mobile Shelving, Fixed Shelving & Storage Products, Open Shelf Filing Systems, High-Density Storage Solutions, Custom Storage Solutions, Library Shelving, Authorized Times-2 Aurora Storage Dealer, Record Storage Boxes, Labeling Systems, Authorized Smead Dealer, Color Coding Supplies, File Folders, File Pockets/Accessories & Indexes, Free Storage Assessments, Filing Audits & Needs Evaluations, Space Planning & Design Of Your Storage Needs/Requirements, Autocad Drawings Provided, Product Quotes & Proposals Provided, Delivery & Installation Services

MTS Software Solutions
DBA AMI Imaging
225 Executive Drive, Suite 4
Moorestown, NJ 08057
Phone: (856) 642-1188 x 4963 or (215) 668-9519 (cell)
Fax: (856-) 642-1604
Email: dspahr@mts-software.net
Website: www.mts-software.net

Premier Business Solutions, Inc.
519 8th Avenue, 19th floor
New York, NY 10018
Phone: (212) 689-8812 or (888) 609-8812
Fax: (212) 689-3801
Email: sales@premierbusiness.com
Website: www.premierbusiness.com
Services/sales:
Moveable shelving, Industrial shelving, Shelving Systems, Records and Materials automated storage and retrieval, Specialized cabinets and shelving, Rotary files, Color coded filing, Library shelving and accessories, micrographic storage, and digital imaging.

Scanistics
222 Andrews Street, Suite 120
Rochester, NY 14604          
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Service/sales:
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite scanning.

Smead
600 Smead Boulevard 
Hastings, MN 55033-2219
Phone: (651) 437-4111
Fax: (800) 959-9134
Website: www.smead.com
Service/sales:
Open-shelf filing systems and supplies, color-coding supplies, related software products, binders, expanding products, "SmartStrip" labeling system for shelf filing.

Spacesaver Corporation
1450 Janesville Avenue 
Phone: (800) 492-3434 or (920) 563-6362
Fax: (920) 563-2702
Website: www.spacesaver.com
Service/sales:
High-density mobile shelving, lateral files, storage cabinets.

Tab Products
935 Lakeview Parkway, Suite 195
Vernon Hills, IL 60061
Phone: (847) 968-5400
Fax: (650) 852-2687
Email: info@tab.com
Website: www.tab.com
Service/sales:
Open-shelf filing systems and supplies, color coding supplies, file folders, pockets, accessories and indexes, labeling and file tracking software.

Tab Products
1132 Spruce Dr., Suite 2C
Mountainside, NJ 07092
Phone: (908) 789-4677
Fax: (908) 789-4633
Email: info@tab.com
Website: www.tab.com
Service/sales:
Open-shelf filing systems and supplies, color coding supplies, file folders, pockets, accessories and indexes, labeling and file tracking software.

Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.

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