Managing Records: Consultants and Vendors
Modern Paper Filing System Vendors
The New York State Archives has compiled this list of modern paper filing system vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing modern paper filing system vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 20 July 2007
Allstate Information Management
80 Beckwith Ave
Paterson, NJ 07503
Phone: (800) 225-1080
Website: www.allstat.com
ALOS Electronic Document Management software and services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Web: http://www.alosusa.com
Ames Color-File
Mobile shelving, custom and standard color-coded filing systems
21 Properzi Way
Somerville, MA 02143
Phone: (617) 776-3360; (800) 343-2040
Fax: (800) 633-2637
Email: info@amespage.com
Website: www.amespage.com
ASR Systems Group, Inc.
Filing systems, folders, guides, automated carousels, movable shelving (18-gauge steel -42"w X 16"d or 32"d)
126 Metropolitan Park Drive
Liverpool, NY 13088-5342
Phone: (315) 453-2000; (800) 334-3688
Fax: (315) 453-2025
Email: sales@ASRSystemsgroup.com
Website: www.asrsystemsgroup.com
Business Controls Company, Inc.
High-density color-coded filing systems (shelving, folders, labels, label generation systems), conversion services, file room moves, barcode tracking and on-demand label printing systems, folder design, shelving layout, charting for file documentation, surveys at no charge
7010 Vly Road
East Syracuse, NY 13057
Phone: (800) 724-1200
Fax: (315) 432-9489
Email: buscon@dreamscape.com
Colorflex
Color-coded strip labels for top- or side-tab folders
2550 West Midway Blvd
Broomfield, CO 80020
Phone: (303) 666-2160; (800) 522-3528
Fax: (303) 666-2166
Website: www.colorflex.com
E-BizDocs, Inc.
Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate's Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing solutions.
63 Karner Road
Albany, NY 12205
Phone: (518) 456-1011; (866) 816-1217
Website: www.e-bizdocs.com
Electronic Document Management Software and Services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Website: www.alosusa.com
General Code Publishers
Scalable/flexible document imaging systems, document scanning services, records management software, ordinance codification, indexing, document archiving and retrieval systems
72 Hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810; (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Inner Space Systems, Inc.
Mobile and stationary shelving, color-coded file system, bar coding, storage cabinets, record tracking
Orchard Ridge Corp Park 301 Fields Lane
Brewster, NY 10509
Phone: (845) 277-7400
Fax: (845) 277-7755
Email: issiksp@aol.com
Website: www.innerspacesystems.com
Inner Space Systems, Inc.
Mobile and stationary shelving, color-coded file system, bar coding, storage cabinets, record tracking
381 Broadway Box 11, Suite 202
Albany, NY 12204
Phone: (518) 463-5254
Fax: (518) 463-0216
Email: issiksp@aol.com
Website: www.innerspacesystems.com
Pilot Industries
Custom file folders, including special printing, end-tab, expanding and partition folders; and color-coded labels
471 Albany Avenue
Kingston, NY 12401
Phone: (800) 474-5680; (914) 338-1234
Fax: (914) 331-2330
Website: www.pilot-industries.com
Premier Business Solutions, Inc.
Moveable and industrial shelving, specialized cabinets and shelving, rotary files, color-coded filing
9 East 40th St 16th floor
New York, NY 10016
Phone: (212) 689-8812
Fax: (212) 689-3801
Email: sales@premierbusiness.com
Website: www.premierbusiness.com
Scanistics
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite scanning.
222 Andrews Street Suite 120
Rochester, NY 14604
Phone: (585) 697-2550; (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Semco
Open-shelf filing systems and supplies, color coding supplies, custom items
11225 Heather Avenue
Milwaukee, WI 53224-9008
Phone: (800) 558-8930
Fax: (414) 357-6299
Email: info@document-management-file-folders.com
Website: www.document-management-file-folders.com
Smead
Open-shelf filing systems and supplies, color-coding supplies, related software products, binders, expanding products, "SmartStrip" labeling system for shelf filing
600 Smead Boulevard
Hastings, MN 55033-2219
Phone: (651) 437-4111
Fax: (800) 959-9134
Email: dana.northrop@smead.com
Website: www.smead.com
Spacesaver Corporation
High-density mobile shelving, lateral files, storage cabinets
1450 Janesville Avenue
Fort Atkinson, WI 53538-2798
Phone: (800) 492-3434; (920) 563-6362
Fax: (920) 563-2702
Website: www.spacesaver.com
Tab Products
Open-shelf filing systems and supplies, color coding supplies, file folders, pockets, accessories and indexes, labeling and file tracking software
935 Lakeview Parkway Suite 195
Vernon Hills, IL 60061
Phone: (847) 968-5400
Fax: (650) 852-2687
Email: info@tab.com
Website: www.tab.com
Tab Products
Open-shelf filing systems and supplies, color coding supplies, file folders, pockets, accessories and indexes, labeling and file tracking software
1132 Spruce Dr. Suite 2C
Mountainside, NJ 07092
Phone: (908) 789-4677
Fax: (908) 789-4633
Email: info@tab.com
Website: www.tab.com