Managing Records: Consultants and Vendors
Records Management Software Vendors
The New York State Archives has compiled this list of records management software vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing records management software vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Some of the vendors listed are in compliance with DoD 5015.2-STD, the Department of Defense's standard for Records Management Applications (RMA). For a complete listing, refer to the following website: http://jitc.fhu.disa.mil/recmgt/register.htm
Other relevant resources: State Archives' Resources on Records Management Software
Revised 19 July 2007
Innovative Ideas Unlimited, Inc.
1 Elm Street
Wakefield, MA 01880; (877) 786-4484
Phone: (781) 246-0370
Fax: (781) 224-3072
Email: dlieber@iiui.com
Website: www.iiui.com
Accutrac Software, Inc.
305 Madison Avenue Suite 1033
New York, NY 10165
Phone: (212) 681-9220
Fax: (212) 681-1780
Email: info@accutrac.com
Website: www.accutrac.com
RM application, e-mail integration, electronic DM
Admit Computer Services
500 Bi-County Blvd Suite 122
Farmingdale, NY 11735
Phone: (631) 249-1244; (800) 871-1244
Fax: (631) 249-2049
Email: admit@admitcomputer.com
Website: www.admitcomputer.com
IMPACT municipal software (software)
AIIM Council
Fax: (914) 789-8165
Website: www.aiim.org/fbi
All Star Software Systems, LLC
1224 Mill Street
East Berlin, CT 06023
Phone: (860) 828-2076
Fax: (860) 828-2122
Email: sales@allstarss.com
Website: www.allstarss.com
Content management including imaging, forms processing, electronic document management, electronic report management, workflow, web content management.
Allstate Information Management
80 Beckwith Ave
Paterson, NJ 07503
Phone: (800) 225-1080
Website: www.allstat.com
ALOS Electronic Document Management software and services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Web: http://www.alosusa.com
AlphaCorp
3676 West California Ave Unit B100
Salt Lake City, UT 84104
Phone: (800) 739-1052
Website: www.siresolutions.com
SIRE (Store Index Retrieve Exchange) electronic document management software with workflow, web access, full text search, records retention, and agenda automation features.
Alpine Software Corporation
PO Box 281
Pittsford, NY 14534
Phone: (800) 787-6446
Fax: (585) 264-9844
Email: info@alpinesoftware.com
Website: www.alpinesoftware.com
RedAlert NFIRS 5.0 Fire Department Management System
Andrews Software
1 Andrews Circle
Brecksville, OH 44141
Phone: (440) 838-8611; (800) 807-2093
Website: www.andrewssoftware.com
Records center software; vault management software
ARMA International NRIMW Sales
4200 Somerset Drive Suite 215
Prairie Village, KS 66208
Phone: (913) 341-3742
Website: www.arma.org
Business Automation Services
636 Plank Road Suite 207
Clifton Park, NY 12065
Phone: (518) 371-6869
Fax: (518) 371-8207
Email: sales@basny.com
Website: www.basny.com
Minutes Tracking (software); Designed specifically for municipalities in New York State, this software package interfaces with WordPerfect and Microsoft Word and can open the needed minutes file automatically from the index. Can produce a table of contents for the front of minutes books and can print indexes, with some pre-designed reports.
Cass Systems
17000 Dallas Parkway Suite 126
Dallas, TX 75248
Phone: (972) 931-5522
Website: www.CassSystems.com
Colorflex
2550 West Midway Blvd
Broomfield, CO 80020
Phone: (303) 666-2160; (800) 522-3528
Fax: (303) 666-2166
Website: www.colorflex.com
Color-coded strip labels for top- or side-tab
CompuSolve
1650 Sycamore Avenue Suite 40
Bohemia, NY 11716
Phone: (800) 995-8696
Fax: (631) 207-8387
Email: Sales@TownClerk.com
Website: www.TownClerk.com
MinuteTraq (software)
Computer Generated Solutions
Three World Financial Center American Express Tower, 27th Floor
New York, NY 10281
Phone: (212) 312-8369; (518) 533-9841
Fax: (212) 408-3969
Email: tlounsbury@cgsinc.com
Website: www.cgsinc.com
ComSynTech (Communication Synergy Technologies, Inc.)
120 Allens Creek Road
Rochester, NY 14618
Phone: (585) 241-9150
Fax: (585) 241-9160
Email: rrobbins@comsyntech.com
Website: www.comsyntech.com
Content Conversions
306A Jericho Turnpike
New Hyde Park, NY 11040
Phone: (516) 437-5888
Fax: (516) 437-6200
Email: astigliano@contentconversions.com
Continuum Voice & Data Systems
2401 Burnet Avenue
Syracuse, NY 13206
Phone: (800) 933-0180
Fax: (315) 437-9993
Email: mantonacci@continuumsys.com
Website: www.continuumsys.com
Conversion Image Technology Inc.
7010 Fly Road
East Syracuse, NY 13057
Phone: (315) 432-0591
Fax: (315) 432-0593
Email: JSasenbury@citechinc.com
Website: www.citechinc.com
Cuadra Associates, Inc.
72 Madison Avenue, 12th Floor
New York, NY 10016
Phone: (212) 685-1850
Fax: (212) 685-0759
Email: dfs@cuadra.com
Website: www.cuadra.com
CVISION Technologies, LLC
70-45 136th Street
Queens, NY 11367
Phone: (718) 793-5572; (866) 871-7340
Fax: (718) 793-4749
Email: info @cvisiontech.com
Website: www.cvisiontech.com
DHS Worldwide
563 Blanding Blvd Suite 3
Orange Park, FL 32073
Phone: (800) 377-8406
Fax: (904) 213-1490
Email: sales@dhsworldwide.com
Website: www.dhsassociates.com
Total Recall (software)
Diversified Information Technologies, Inc.
123 Wyoming Avenue
Scranton, PA 18503 (800) 458-4710
Phone: (570) 343-2300
Fax: (570) 342-4736
Email: contact@divintech.com
Website: www.divintech.com
Docu-Depot
1 Van Horne Avenue
Montreal, QC H2T 2J1 Canada
Phone: (514) 271-3223
Fax: (514) 271-4012
Email: info@docudepot.com
Website: www.docudepot.com
EDC (software)
Documentum, Inc.
6801 Koll Center Parkway
Pleasanton, CA 94566
Phone: (925) 600-6800; (800) 607-9546
Fax: (925) 600-6850
Website: www.documentum.com
Documentum Records Manager (software); formerly called TrueArc ForeMost enterprise
Dupont Systems
420 South Main Street
Chesire, CT 06410
Phone: (203) 250-2090
Fax: (203) 250-2179
Email: mail@dupontsystems.com
Website: www.dupontsystems.com
E-BizDocs, Inc.
63 Karner Road
Albany, NY 12205
Phone: (518) 456-1011; (866) 816-1217
Website: www.e-bizdocs.com
Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate's Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing
EDRM Solutions, Inc.
10419 Lowery Court
Manassas, VA 20111
Phone: (703) 625-9821
Website: www.edrmsolutions.com
Electronic Document Management Software and Services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
E-mail: wsantos@alosusa.com
Website: www.alosusa.com
Elite Informatin Systems, Inc.
5100 West Goldleaf Circle Suite 100
Los Angeles, CA 90056-1271
Phone: (323) 642-5200
Fax: (323) 642-5400
Website: www.elite.com
Eloquent Systems, Inc.
102-135 East 15th Street
North Vancouver, BC V7L2P7 Canada
Phone: (604) 980-8358; (800) 663-8172
Fax: (604) 980-9537
Email: info@eloquent-systems.com
Website: www.eloquent-systems.com
Executive Office Systems
7594 Morgan Road
Liverpool, NY 13090-3502
Phone: (315) 457-0777
Focused Technologies
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573; (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
PaperVision (records management software); ClerkFlow (indexing software); imaging of paper, film, large format documents, COLD, indexing, storage and retrieval services, online document repository services, electronic document management, workflow, data capture software; also sells Digitech Systems, PaperFlow, DataFlow; FocusView Software; data conversion services, needs assessments, BPAs, feasibility studies.
General Code Publishers
72 Hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810; (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Scalable/flexible document imaging systems, document scanning services, records management software, ordinance codification, indexing, document archiving and retrieval systems
Genesis Systems Incorporated
14 East 3rd Street P.O. Box 546
Lewistown, PA 17044
Phone: (717) 909-8500
Fax: (717) 909-8550
Email: genesis@genesisinfo.com
Website: www.genesisinfo.com
Vital records/statistics software
IKON Office Solutions
1219 Walt Whitman Rd
Melville, NY 11747
Phone: (631) 547-6000
Website: www.ikon.com
Image Integrator LLC
Rockwest Facilities
1005 West Fayette Street Suite 3D
Syracuse, NY 13204
Phone: (315) 474-9788
Fax: (315) 295-2528
Email: dguggerimageintegrator@cnymail.com
Website: www.imageintegrator.com
Document scanning, microfilming, shredders, scanners, records management software
ImageWork Technologies
125 Wolf Road Suite 217
Albany, NY 12205
Phone: (518) 438-1570
Fax: (518) 437-5137
Email: jmiller@imagewk.com
Website: www.imagewk.com
ImageWork Technologies Corp.
235 Main Street
White Plains, NY 10601
Phone: (914) 681-0700
Fax: (914) 681-0240
Email: info@imagewk.com
Website: www.imagewk.com
Infolinx System Solutions
10800 Connecticut Avenue
Kensington, MD 20895 (800) 251-8399
Phone: (301) 942-1224
Fax: (301) 962-3280
Email: info@infolinx.com
Website: www.Infolinx.com
Infolinx SE software tracks and retrieves any item while maintaining a history of transfers for every item.
Information Network International
400 Durham Drive
Houston, TX 77007
Phone: (713) 869-8756
Fax: (713) 869-3600
Email: lindamercer@iniinc.com
Website: www.iniinc.com
Information Systems, Inc.
303 Hickory Avenue
New Windsor, NY 12553
Phone: (845) 496-7244
Information Technology Group
121 S. Palm Canyon Drive #206
Palm Springs, CA 92262
Phone: (800) 978-3268
Fax: (760) 416-7434
Email: itg@technologygroup.net
Website: www.technologygroup.net
ADVANTAGE records management software for records center, active records, and retention management.
Infosys International, Inc.
Mark Schimel
110 Terminal Drive
Plainview, NY 11803
Phone: (516) 576-9494 (516) 244-0340
Fax: (516) 576-9499
Email: info@infosysinternational.com
Website: www.infosysinternational.com
Integrated Filing Systems, Inc.
24 Gateway Road
Fairport, NY 14450
Phone: (585) 377-6480
Website: www.ifilingsystems.com
Scanning to TIFF, PDF, and JPG; keyword search capable documents; cleaning of images for cleaner reproduction of documents; create read aloud documents for hearing impaired; indexing
Intersect Systems, Inc.
PO Box 540907
Grand Prairie, TX 75054-0907
Phone: (972) 641-7747
Fax: (972) 641-0792
Email: intersect@intersectsystems.com
Website: www.intersectsystems.com
Records Control and Management System Plus; Retention Schedule Manager Plus
LaserFiche
20000 Mariner Avenue
Torrance, CA 90503
Phone: (310) 793-1888; (800) 985-8533
Website: www.laserfiche.com
LaserFiche is a trademark of Compulink Management Center, Inc.
Law Enforcement Software Services, Inc.
52 Lakeview Road
North Salem, NY 10560
Phone: (914) 263-2582
Website: www.lawenforcementrms.com
IBR records management for law enforcement, including dispatching, MV104, evidence tracking, custom reports, digital mugshots, audit log, shift scheduling and more.
LegalKEY
304 Park Ave. South Suite 1998
New York, NY 10010
Phone: (212) 353-7588
Fax: (212) 353-7567
Email: legalkey@legalkey.com
Website: www.legalkey.com
Enterprise records management software with email and retention
Logistic Systems, Inc.
3000 Palmer Street
Missoula, MT 59808
Phone: (406) 728-0921
Fax: (406) 728-8754
Email: charles@logistic-systems.com
Website: www.logistic-systems.com
MCCi
1700 Capital Circle SW PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com
Document imaging, data conversion services, EDMS, indexing software, records management software.
MCS Spectrum
5540 Porter Road
Niagara Falls, NY 14304
Phone: (716) 297-8005
Fax: (716) 297-4499
Website: www.harriscomputer.com/spectrum
MDY Advanced Technologies, Inc.
21-00 Route 208 South
Fair Lawn, NY 07410 (888) 639-6200
Phone: (201) 797-6676
Fax: (201) 797-6852
Email: info@mdy.com
Website: www.mdy.com
FileSurf (software)
MicroImage Systems
771 Pottersville Road P.O. Box 299
Pottersville, NY 12860
Phone: (518) 251-4400
Fax: (518) 251-5111
Email: ken@microimage.biz
Microfilming, processing & duplication, indexing for CAR systems, digitization, consulting, microfilm & supplies, scanners, imaging hardware, software & supplies
Mobius Management Systems, Inc.
120 Old Post Road
Rye, NY 10580
Phone: (914) 921-7200; (800) 235-4471
Fax: (914) 921-1360
Website: www.mobius.com
ViewDirect (software)
MuniMetriX Systems Corp.
1325 Airmotive Way Suite 300
Reno, NV 80502-3288
Phone: (775) 334-4777; (800) 548-7895
Fax: (775) 334-4788
Email: mail@munimetrix.com
Website: www.munimetrix.com
Clerks Index and ImageFlow (software)
OmniRim Solutions, Inc.
800 Fifth Avenue Suite 4100
Seattle, WA 98104
Phone: (604) 685-4111; (866) 666-4746
Fax: (604) 685-9370
Email: info@omnirim.com
Website: www.omnirim.com
OmniRim, a modular suite of records management software that manages and tracks files, boxes, documents, and other media from creation to destruction.
OmniRim Solutions, Inc.
1130 West Pender Street Suite 910
Vancouver BC Canada, V6E 4A4
Phone: (604) 685-4111; (866) 666-4746
Fax: (604) 685-9370
Email: info@omnirim.com
Website: www.omnirim.com
OmniRim, a modular suite of records management software that manages and tracks files, boxes, documents, and other media from creation to destruction.
O'Neil Software
28870 US 19 N. #300
Clearwater, FL 33761
Phone: (727) 726-6173
Fax: (727) 726-6193
Email: sales@oneilsoft.com
Website: www.oneilsoft.com
O'Neil Software
11 Cushing
Irvine, CA 92618
Phone: (949) 458-1234
Fax: (949) 206-6949
Email: sales@oneilsoft.com
Website: www.oneilsoft.com
Open Text Corporation
5 Computer Drive South
Albany, NY 12205-1608
Phone: (518) 446-0490
Fax: (518) 446-0792
Email: info@opentext.com
Website: www.opentext.com
Livelink and iRIMS (software); imaging solutions
Optika, Inc.
7450 Campus Drive
Colorado Springs, CO 80920
Phone: (719) 548-9800
Fax: (719) 531-7915
Website: www.optika.com
QRSM Quest Records Management Software
481 13320 78th Avenue
Surrey, BC, Canada, V3W OH6
Phone: (604) 596-1434; (866) 701-7768
Fax: (604) 596-1431
Email: QRMSSales@oasolutions.ca
Website: www.qrms.com
EDMS, Records management application
Records Management Software, Inc.
774 Post Road Suite 230
Scarsdale, NY 10583-5030
Phone: (914) 725-5900; (800) 432-8160
Fax: (914) 725-5270
Email: info@recordsmanager.com
Website: www.recordsmanager.com
SIMPLE Records Manager manages active and archival records and prepares and maintains a retention schedule.
Scanistics
222 Andrews Street Suite 120
Rochester, NY 14604
Phone: (585) 697-2550; (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite
Select Technologies, Inc. (Optika, Inc.)
641 North Five Road
Boise, ID 83713
Phone: (208) 375-7100
Fax: (208) 375-7281
Website: www.selectec.com
Smead Software Solutions
600 Smead Blvd.
Hastings, MN 55033-2219
Phone: (866) 293-7664
Fax: (800) 216-3837
Email: SoftwareSales@Smead.com
Website: www.smeadsoftware.com
Software Intelligence Inc.
3033 South Parker Road Tower 1, Suite 504
Aurora, CO 80014
Phone: (800) 255-2528
Fax: (303) 671-5415
Email: sales@softwareNT.com
Website: www.softwareNT.com
RM application
Strategic Computer Solutions (SCS Inc.),
Document Imaging Division
5788 Widewaters Parkway
Syracuse, NY 13214
Phone: (716) 695-5938
Fax: (716) 827-0071
Email: rjones@scsinet.com
Website: www.scsinet.com
Formerly Software Corporation International (SCI); Town of Chester used them in 3/2002
TAB
605 Fourth Street
Mayville, WI 53050
Phone: (888) 822-9777
Website: www.tab.com
Technology Solutions
5820 Main Street Suite 102
Williamsville, NY 14221
Phone: (716) 632-6000
Fax: (716) 632-7495
Email: suzannel@techsolutionswny.com
Website: www.techsolutionswny.com
The Information Group and Records Solutions (TIGRS)
12416 S. Harrels Ferry
Baton Rouge, LA 70810
Phone: (225) 819-0020; (866) 810-0020
Website: www.tigrs.com
Records Center Manager offers client management to automated reporting. Locations can be mapped to the file level or the box level. Help screens, box and file searches, and custom reporting are some of the functions offered.
Tiger Business Solutions, LLC
7a Harriman Campus Rd. Suite 540
Albany, NY 12206
Phone: (518) 435-0919; (518) 423-2162
Website: www.tigerbsolutions.com
TOWER Software
12012 Sunset Hills Rd Two Discovery Square
Suite 510
Reston, VA 20190
Phone: (703) 476-4203; (800) 255-9914
Fax: (703) 437-9006
Website: www.towersoft.com
TRIM Context (software)
Triadd Software Corporation
13212 NE 16th Street Suite 311
Bellevue, WA 98005
Phone: (425) 643-3700; (800) 877-9564
Fax: (425) 213-1030
Email: sales@triaddsoftware.com
Website: www.triaddsoftware.com
Gain 2000 (software)
TSM Associates
P.O. Box 171
Granite Springs, NY 10527
Phone: (914) 248-5657
Programming work including database application development and database conversion
Uniscribe Professional Services
187 Danbury Road
Wilton, CT 06897
Phone: (203) 834-5700; (888) 309-9393
Fax: (203) 834-5752
Email: information@uniscribe.com
Website: www.uniscribe.com
Visionary Systems, LTD
3345 106th Circle
Urbandale, IA 50322
Phone: (515) 288-5717; (800) 921-5300
Fax: (515) 288-4825
Email: vision@visionary.com
Website: www.visionary.com
Williamson Law Book Company
709 Canning Parkway
Victor, NY 14564
Phone: (716) 924-3400; (800) 733-9522
Fax: (585) 924-4153
Email: wlbco@aol.com
WinPat Holdings Ltd.
7705 Garrett Drive
Dilton, BC, Canada, VHC4E7
Phone: (604) 596-1434
Fax: (604) 596-1431
Email: sales@qrms.com
Website: www.qrms.com
QRMS Records Management Software (software)
Zasio Enterprises, Inc.
316 North Third Street
Smithfield, NC 27577
Phone: (919) 989-1106
Fax: (919) 989-6453
Email: dostephens@zasio.com
Website: www.zasio.com
Versatile and Retention (software)
ZyLAB North America LLC
1577 Spring Hill Road Suite 420
Vienna, VA 22182
Phone: (866) 995-2262
Fax: (703) 991-2508
Email: info@zylab.com
Website: www.zylab.com
ZyIMAGE (software)