Managing Records: Consultants and Vendors

Shredding and Media Destruction Vendors

The New York State Archives has compiled this list of shredding and media destruction vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing shredding vendors services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification

The Archives maintains a special contract to ensure confidential destruction of records. This contract may be used by any state agency or local government, at no cost (depending on the distance the contractor has to travel), to dispose of and recycle bulk quantities of obsolete records. For more information about our recycling contractor, refer to the State Archives’ Records Center webpage or contact the State Archives' Records Center at (518) 457-3171 or records@mail.nysed.gov

The Archives, however, assumes no responsibility for the other vendors on the list. The following vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov

Revised 29 January 2014

3N Document Destruction Inc.
24 Corporate Drive
Clifton Park, NY 12065
Phone: (518) 877-4060
Fax: (518) 373-4895
Email: THREENDD@aol.com
Services/sales: Paper shredding, mobile document destruction, offsite document destruction, magnetic media destruction.

All Shredding Corp.
27 William St
New York, NY 10005
Phone: (212) 344-1010
Fax: (212) 809-1118
Email: info@allshredding.com
Website: www.allshredding.com
Services/sales: 1Offsite shredding of paper, CDs, microfilm; shredder rentals, sales and service.

Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Email: info@allstate-im.com
Website: www.allstat.com

American Security Shredding
P.O. Box 402
Oceanside, NY 11572
Phone: (516) 766-2997
Fax: (516) 766-2610
Email: steve@americanshredding1.com
Website: www.americanshredding1.com
Services/sales: Paper shredding, provide on-site and off-site document destruction as well as product/media destruction.

Certified Document Destruction & Recycling
860 Maple Street
Rochester, NY 14611
Phone: (585) 482-9400
Email: les@cdd-r.com or randy@cdd-r.com
Services/sales: Paper shredding, media and hardware destruction.

Certified Document Destruction & Recycling
565 Blossom Road
Rochester, NY 14610
Phone: (585) 482-9400
Services/sales: Paper shredding, media and hardware destruction.

Chambers Paper
Charles Rotante
139 Plymouth St.
Brooklyn, NY 11201
Phone: (718) 624-8181
Email: chamberspaper@aol.com
Services/sales: Paper shredding, magnetic tapes.

Cintas Document Management
855 Conklin Street Suite P
Farmingdale, NY 11735
Phone: (800) 257-9805 or (631) 249-4603
Fax: (800) 824-3084
Email: landryj2@cintas.com
Website: www.cintas.com/DocumentManagement/
Services/sales: Paper shredding, onsite and offsite document destruction, media and hardware destruction.

Classified Shredding Services
Lou Ann Owens
425 Paul Road
Rochester, NY 14624
Phone: (585) 756-2233 or (877) 651-2233
Fax: (585) 247-9117
Email: info@classifiedshredding.com
Website: www.ClassifiedShredding.com
Services/sales: Paper Shredding, Secure Document Destruction. NYSID / OGS Preferred Source Designation providing services throughout Western New York including Buffalo, Rochester, Syracuse and the Southern Tier. NAID AAA and ISO 9001:2008 Certified. CSS will place collection containers throughout your facility making it easy for employees to use. Scheduled, on-call and one-time purge services available.

Code Shred Ltd.
Sean Fredricks
3950 Long Beach Rd.
Island Park, NY 11558
Phone: (866) 99-SHRED (516) 431-5484
Email: sean@codeshred.com
Website: www.codeshred.com
Services/sales: Paper shredding.

Confidata, a Division of Empire Recycling Corporation
P O Box 353
Utica, NY 13503
Phone: (315) 797-4733 or (800) 627-4733
Fax: (315) 724-0167
Email: bambi@empirerecycling.com
Services/sales: Paper shredding, media and hard drive destruction.

Data Shredding Service Inc.
1 Corporate Drive
Hauppauge, NY 11788
Phone: (888) 747-3396
Fax: (631) 231-1375
Email: info@datashred.com
Website: www.datashred.com
Services/sales: Paper shredding, mobile and offsite shredding.

Document Conversion Inc. (DCI)
Documents Now LLC
Michael B. McLaughlin, Certified Document Imaging Architect+
306A Jericho Turnpike
New Hyde Park, NY 11504
Phone: (516) 437-5888, ext. 18, or (516) 318-4376
Fax: (518) 437-6200
Email: mmclaughlin@documentconversionsinc.com
Website: www.documentconversionsinc.com ( http://www.documentconversionsinc.com/ )
Services/sales: We provide the Digitech suite of content management systems including a WEB based digital repository. DCI's core services include the scanning of paper, wide format drawings, plans, medical x-rays, and microfilm to the digital format.

Empire Recycling - Southern Tier Division
100 Corliss Avenue
Johnson City, NY 13790
Phone: (607) 729-1518
Fax: (607) 729-1518
Email: bambi@empirerecycling.com
Services/sales: Paper shredding, media and hard drive destruction.

eRevival LLC
Fenil Shah
52 Nottingham Court
Montvale, NY 07645
Phone: (800) 696-8042 or (732) 429-4392
Fax: (206) 600-5956
Email: contact@erevival.net
Services/sales: On-site and Off-site hard Drive & other Storage media Destruction/Shredding Services. We provide pickup services to help accommodate all of your organization’s needs. NY DEP Registered Universal Waste Handler SBE Certified.

Green Chip Electronic Waste Solutions
Thomas Maino
540 Kingsland Ave
Brooklyn, NY 11222
Phone: (718) 349-3094
Fax: (718) 394-3097
Email: Thomas@greenchiprecycling.com
Website: http://greenchiprecycling.com/
Services/sales: On-site hard drive shredding, electronic waste removal, electronics recycling

GRM
Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Email: jirizarry@grmdocument.com
Website: www.grmdocumentmanagement.com
Services/sales: GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

HV Shred, Inc.
Judith H. Papo
(845) 705-7279
Email: judith@hvshred.com
Website: www.hvshred.com
Services/sales: Paper shredding, onsite mobile document destruction to business and residential customers in the Hudson Valley, have a state of the art AXO Mobile Document Shredder. Media and hardware destruction by special order.

Image Integrator LLC
Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204
Phone: (315) 474-9788
Fax: (315) 295-2528
Website: imageintegrator.com
Services/sales: Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.

Iron Mountain
Kingston, NY 12401
Phone: (845) 338-7121, 800-327-8345

317 Madison Avenue
New York, NY 10017
Phone (646) 502-7228 or (800) 899-4766

520 W. Metro Park
Rochester, NY 14623
Phone: (585) 272-1400

David Langevin
220 Wavel Street
Syracuse, NY 13206
Phone: (315) 463-6790
Fax: (315) 463-6919
Email: david_langevin@ironmountain.com

745 Atlantic Avenue
Boston, MA 02111
Phone: (800) 899-4766
Email: jared.feldman@ironmountain.com

Website: www.ironmountain.com
Services/sales: Paper shredding, preservation microfilming, storage cabinets, fire-proof safes, transfer cases, offsite destruction, mobile and onsite destruction, media destruction.

National Archives, Inc.
Chris Orfanos, Operations Manager
605 Locust Street
Garden City, NY 11530
Phone: (516) 794-0021
Fax: (516) 794-1072
Email: chris@natlarchives.com
Website: www.natlarchives.com
Services / Sales: We provide specialized and quality document services to Nassau County, Suffolk County, Queens, Brooklyn, Manhattan, & Staten Island. We service all Five Boroughs of New York, as wall as all major business hubs on Long Island. We provide Legal Document Storage, Document Imaging Solutions, Document Shredding Services, or Medical Record Scanning. We provide secure, confidential off-site file storage so you can focus on the growth of your business. Let us work for you so your information and documents are easily accessible and secure.

New York State Industries for the Disabled, Inc.
Margie Werder
Phone: (716) 875-9232
Email:MWerder@nysid.org

Tom Batson
Phone: (315) 865-4474
Email:TBatson@nysid.org

Corey Heritage
Phone: (800) 221-5994 ext. 293
Email: CHeritage@nysid.org

Edwin Zitovsky & Kevin Kentish
Phone: (212) 889-6618
Email: EZitovsky@nysid.org; KKentish@nysid.org

Website: www.nysid.org
Services/sales:
Paper shredding, secure document destruction and electronics recycling services, media destruction including electronic tapes, CDs, x-rays, etc; NYS Preferred Source Vendor and NAID certified.

Proshred
Richard Reynolds
672 Aaron Court
Kingston, NY 12401
Phone: (518) 765-7473
Fax: (845) 338-9461

John Brice
5 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 417-4123
Fax: (914) 592-2389

Daniel Szafran
6519 Towpath Road
East Syracuse, NY 13057
Phone: (315) 251-2936/ (877) 767-4733
Fax: (315) 251-2939
Email: daniel.szafran@proshred.com

Email: info@proshred.com
Website: www.proshred.com
Services/sales: Paper shredding.

Regional Computer Recycling & Recovery (RCR & R)
Charles A. McKernan, Jr., Vice President
7318 Victor Mendon Road
Victor, NY 14564
Phone: (585) 924-3840 ext. 102
Fax: (888) 563-1340 ext. 102
Fax: (585) 924-3841
Email: info@ewaste.com
Website: www.eWASTE.com

Record Management of NY
P.O. Box 1023
Fairport, NY 14450
Phone: (585) 330-0019
Fax: (801) 655-9617
Email: niadarola@infomgtserv.com
Website: www.recordmanagement.com
Services/sales: Paper shredding, offsite document destruction.

Record Management Services
823 East 8th Street
Erie, PA 16503
Phone: (814) 455-8218
Fax: (814) 455-0792
Email: mattpirrello@recordmanagement.com
Website: www.recordmanagement.com
Services/sales: Paper shredding, offsite document destruction.

Record Storage Solutions, Inc.
Joseph Bahnatka, CEO
187 East Market Street, Suite 172
Rhinebeck, NY 12572
Phone: (866) 400-0543/(845) 876-6138
Email: JoeB@recordstoragesolutionsinc.com
Website: www.recordstoragesolutionsinc.com
Services/sales: Paper shredding, high level chain of security, promote responsible environmental stewardship, provide secure shredding and document destruction and business records storage and management.

Scanistics
David Lapresi
222 Andrews Street, Suite 120
Rochester, NY 14604
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Services/sales: Paper shredding, document imaging and management, scanning, full indexing, coding, OCR,
large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite scanning.

Shaap Records Management
6 Brown Road
Albany, NY 12205
Phone: (518) 459-2220 ext. 17
Fax: (518) 482-0974
Email: FCole@SchaapMoving.com
Website: www.SchaapMoving.com
Services/sales: Paper shredding, on site and off site shredding, off site document and magnetic media storage and retrieval, complete transportation services.

SecurShred
437 Lime Kiln Road
South Burlington, VT 05403
Phone: (877) 863-3003
Fax: (802) 863-3311
Email: info@securshred.com
Website: www.securshred.com
Services/sales: Paper shredding, mobile and plant-based document and electronic media destruction.

ShredAbility
Naira Aslanyan
703 East 134th Street
Bronx, NY 10462
Phone: (888) 220-9730
Fax: (347) 498-1355
Email: info@shredability.org
Website: www.shredability.org
Services/sales/ ShredAbility is a secure and environmentally conscious way to document destructions. We are members of Secure Document Alliance and destroy documents securely and with the highest industry standards. We guarantee digital video recording of the destruction progress from start to finish., tracking of bins and containers. We customize service to your business needs: size of bins, frequency of service, and pick up schedule. We also employ people with severe developmental disabilities - at least 75% of the workforce. By choosing our business you receive quality services as well as make a difference in the community we serve.

Shred Con
Bill Shepard
118 N. Massey Street
P.O. Box 597
Watertown, NY 13601
Phone: (315) 788-2691 or (877) 473-3266
Fax: (315) 788-0476
Email: Bill@shredcon.com
Website: www.shredcon.com
Services/sales: Paper shredding, onsite mobile shredding.

Shred-it
440 Lawrence Bell Drive, Suite #2
Williamsville, NY 14221
Phone: (716) 626-1209
Fax: (716) 626-0819
Email: Buffalo@Shredit.com

Ed Reutemann
722 Plank Road
Clifton Park, NY 12065
Phone: (518) 371-3852 or (518) 701-1931
Email: ereutema@nycap.rr.com

206 Newtown Road Building #005, Unit 41
Plainview, NY 11803
Phone: (631) 270-1420
Email: LongIsland@Shredit.com

Sunset Industrial Park 18-20th Street
Brooklyn, NY 11232
Phone: (718) 369-4900
Fax: (718) 369-4888
Email: NewYork@Shredit.com

4769 State Route 233
Westmoreland, NY 13490
Phone: (315) 853-4214
Fax: (315) 853-4197
Email: Utica@Shredit.com
Website: www.shredit.com

420 Columbus Avenue
Valhalla, NY 10595
Phone: (914) 347-4460
Fax: (914) 347-4484
Email: WhitePlains@Shredit.com

Website: www.shredit.com
Services/sales: Paper shredding, mobile onsite paper and non-paper destruction, including media destruction.

Storage Maxx USA
Nitza Cruz, Records Consultant
3477 Third Ave.
Bronx, NY 10456
Phone: (718) 585-4871
Fax: (718) 296-5050
Email: Nitza.storagemaxx@gmail.com
Website: www.storagemaxxus.com
Services/sales: For over a decade, we have offered record storage, secure shredding and self-storage services at a very affordable rate. Whether you are down sizing or looking to regain office space, we can custom tailor a storage plan to fit your budget; get a 50% discount on a three month plan. Don’t need bulk shredding? You can now drop off your records at one of our sites and save more! Residential and small businesses are welcome!

Store Scan Shred - Secure Records Management
Division of RJT Products, LLC

(NYS certified M/WBE)
Joyce Finnegan
RJT Products, LLC
112 East Thomas Street
Rome, NY 13440
Phone: 315.337.7655
Phone: 315.371.0082
Email: joyce@StoreScanShred.com
Website: www.StoreScanShred.com
Services/Sales: Hard copy records and medical file storage, scanning and electronic imaging services, and confidential document destruction and shredding.

Time Shred Services

NYC/Manhattan
628 West 45th Street
New York, NY 10036
Phone: 212-359-0643

Brooklyn, Queens, Bronx, Staten Island
202 Coffey Street
Brooklyn, NY 11231
Phone: 718-875-1200

Long Island/ Suffolk
3 Hills Park Lane
Smithtown, NY 11787
Phone: 631-676-8367

Long Island/ Nassau
10 Williams Street
Rockville Centre, NY 11570
Phone: 516-303-1942

Westchester
195 Croton Avenue
Mt. Kisco NY 10549
Phone: 914-233-0393

New Jersey
225 Long Avenue
Hillside, NJ 07205
Phone: 973-315-1580

U.S. Document Security
Patti Post
5 North 11th Street
Brooklyn, NY 11211
Phone (718) 782-1100
Fax (718) 782-6900
Email: ppost@citistorage.com
Website: www.citistorage.com
Services/sales: Paper shredding, confidential document shredding of paper, microfiche, film, diskettes and hard drives. Consoles placed at no charge throughout your office to collect confidential material on a scheduled pickup. Consistent with HIPAA & FACTA requirements, appropriate safeguards to ensure secure destruction of confidential material. Staffed by bonded and insured personnel 24 hours a day 7 days a week.

Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales: Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.

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