Managing Records: Consultants and Vendors

Indexing Software Vendors

The New York State Archives has compiled this list of indexing software vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing indexing software vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.

The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov

Revised 17 January 2014

17a-4 llc.
Carter Gray or Charles Weeden
P. O. Box 1492
Millbrook, NY 12545
Phone: (212) 949-1724
Fax: (212) 202-4391
Email: cgray@17a-4.com or cweeden@17a-4.com
Website: www.17a-4.com
Services/sales: 17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.

Archives One
12 Arrowhead Lane 
Phone: (518) 783-1096
Email: info@archivesone.com
Website: www.archivesone.com
Services/sales:
Document storage, vault storage, e-vaulting, imaging, retrieval, indexing, destruction (shredding), consulting services.

Archives One
910 South Oyster Bay Road 
Hicksville, NY 11801
Phone: (516) 349-1013
Fax: (516) 349-1526
Email: info@archivesone.com
Website: www.archivesone.com
Services/sales:
Document storage, vault storage, e-vaulting, imaging, retrieval, indexing, destruction (shredding), consulting services.

CompBase, Inc.
50 Power Road 
Pawtucket, RI 02860           
Phone: (401) 727-1567 or (866) 262-1567
Fax: (401) 724-9712
Email: jay@compbase.com
Website:  www.compbase.com
Services/sales:
ClerkBase software. Search multiple boards and committees. Retrieve maps, spreadsheets, signed documents and other attachments.

CompuSolve
1650 Sycamore Avenue, Suite 40
Bohemia, NY 11716
Phone:  (800) 995-8696
Fax: (631) 207-8387
Email: Sales@TownClerk.com
Website: www.TownClerk.com
Services/sales:
MinuteTraq (software)

Continuum Systems
Bob Owens
2401 Burnet Avenue
Syracuse, NY 13206
Phone: (800) 933-0180
Email: bowens@continuumsys.com
Website: www.continuumsys.com
Services/Sales:
OnBase is a fully integrated enterprise content management (ECM) software suite used by more than 7,500 mid-tier and Global 2000 enterprises to capture, route, manage, share and archive high volumes of corporate information critical to business operations, audits and customer service. Eliminating low-value manual tasks through core OnBase functionality such as document imaging, workflow and COLD/ERM and making all content instantly available from a single, easy-to-use interface increases employee productivity and operational efficiency. OnBase complements its ECM functionality with expertise in specific industry solutions and back office operations.

DCA, Inc.
Cindy Knowles
1225 Route 31 South, Suite 324
Lebanon, MY 08833
Phone: (908) 236-6506, ext. 110
Fax: (908) 735-0294
Email: Cindy.Knowles@dcainfo.com
Website: www.dcainfo.com
Services/Sales: DCA is a complete integrator of information and document capture an content management solutions. Specialties include: Systems integration, document management, BPM, BPO, electronic forms, retention compliance, on-site scanning solutions, automated data entry solutions and services, electronic document management systems (EDMS), AP Imaging, AP automation services, paperless solutions, Optical Character Recognition, virtual Rescan software, SharePoint Capture, Anydoc, Kofax (Kofax Platinum Partner), EMC ApplicationXtender, Formatta, Scanners.

Eagle Systems
2421 Harlem Rd
Buffalo NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081
Email: Polino@eagleny.com
Web: www.eagleny.com

e-Scan Solutions, LLC
17 Squadron Boulevard, Suite 400
Phone: (800) 734-0070
Fax: (845) 634-9424
Email: info@e-scansolutions.com
Website: www.e-scansolutions.com

Focused Technologies
920 Albany Street 
Schenectady, NY 12307       
Phone: (518) 935-4573 or (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
Services/sales:
PaperVision (records management software); ClerkFlow (indexing software); imaging of paper, film, large format documents, COLD, indexing, storage and retrieval services, online document repository services, electronic document management, workflow, data capture software; also sells Digitech Systems, PaperFlow, DataFlow; FocusView Software; data conversion services, needs assessments, BPAs, feasibility studies.

General Code Publishers
72 Hinchey Road 
Rochester, NY 14624-2991  
Phone: (585) 328-1810 or (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Services/sales:
Scalable/flexible document imaging systems, document scanning services, records management software, ordinance codification, indexing, document archiving and retrieval systems.

IMA Imaging & Microfilm Access, Inc (Since 1979)
Mitch Davis
150 Knickerbocker Ave, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100, ext. 12
Fax: (631) 589-8119
Email: info@scanyourdocs.com
Website: www.scanyourdocs.com
Services/sales:
IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with over 30 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-wervice provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. IMA is an associate member of NYSID.

Indexing Research
100 Allens Creek Road, P.O. Box 18609
Phone: (585) 461-5530
Fax: (585) 442-3924
Email: info@indexres.com
Services/sales:
CINDEX (software); available in versions for Windows and Macintosh, CINDEX is an indexing tool designed for use by

MCCi
1700 Capital Circle SW, PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com
Services/sales:
Document imaging, data conversion services, EDMS, indexing software, records management software.

Modern Micro Imaging
5165 Lee Highway
Arlington, VA 22207
Phone: (703) 534-1025
Fax: (703) 536-5948
Email: sales@modmicro.com
Website: www.modmicro.com
Services/sales:
DocuWare document management software system provides flexible and fully customized indexing solutions for producing searchable bibliographic & full-text document index data.

MTS Software Solutions
DBA AMI Imaging
225 Executive Drive, Suite 4
Moorestown, NJ 08057
Phone: (856) 642-1188 x 4963 or (215) 668-9519 (cell)
Fax: (856-) 642-1604
Email: dspahr@mts-software.net
Website: www.mts-software.net

MuniMetriX Systems Corp.
MuniMetriX Systems Corp.
1575 Delucchi Lane, Suite 223
Reno, Nevada 89502-6582
Phone: (800) 548-7895
Fax: (775) 334-4788
Email: sales@munimetrix.com
Website: www.munimetrix.com
Services/sales: Papervision Enterprise, ImageSilo

Prescient Information Systems, Inc.
Lisa Piesko, Sales Manager
8902 Vincennes Circle, Suite B
Indianapolis, IN 46268
Phone: (317) 987-2800
Fax: (317) 415-2229
Email: lpiesko@prescientinfo.com
Website: www.prescientinfo.com
Services/sales: Enterprise Content Management, EDMS, Records Management, IBM FileNet Panagon/Image Services/ P8 consulting, installation, migration, integration, customization, workflow, troubleshooting, training, maintenance and customer service. Kofax Platinum Partner for document imaging, data capture and eTransactions. Microfilm conversion services.

Scanistics
222 Andrews Street, Suite 120
Rochester, NY 14604          
Phone: (585) 697-2550 or (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Services/sales:
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite.

Trillicom, LLC
Donna Walker
82 West Cochran Street
Simi Valley, CA 93065
Phone: (805) 577-1062 office (9 am - 9 pm, PST) or (805) 469-6643 cell
Fax: (805) 579-1891
Email: donna_walker@trillicom.com
Website: www.trillicom.com
Services/sales:
We provide services using our software to deliver automated migration and conversion for digital archives. Whether archives need to move to a new platform or require transformation to meet current business needs Trillicom Engine can solve conversion and migration challenges for digital data from any source, applying transformations as desired, and delivering to any target, at your needed speed, flawlessly and with complete accountability. We also provide custom utilities such as AFP and PDF transforms.

Watch City Software
wINDEX (software)
24 Harris Street 
Waltham, MA 02452            
Phone: (781) 893-0514 or (877) 408-7299
Website: www.abbington.com/holbert/index.html

Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.

ZyLAB North America LLC
1577 Spring Hill Road, Suite 420
Vienna, VA 22182
Phone: (866) 995-2262
Fax: (703) 991-2508
Email: info@zylab.com
Website: www.zylab.com
Services/sales:
ZyIMAGE (software)

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