Managing Records: Consultants and Vendors
The New York State Archives has compiled this list of indexing software vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing indexing software vendor services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any vendors listed. These vendors have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular vendor on this inventory. If you know of other vendors that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 10 August 2009
ALOS Electronic Document Management software and services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664 or (800) 431-7105
Fax: (845) 457-9083
Email: kmacy@alosusa.com
Website: www.alosusa.com
AlphaCorp
SIRE (Store Index Retrieve Exchange) electronic document management software with workflow, web access, full text search, records retention, and agenda automation features.
3676 West California Ave Unit B100
Salt Lake City, UT 84104
Phone: (800) 739-1052
Website: www.siresolutions.com
Altimate Systems, Inc.
Enterprise document management solution provider.
255 Duncan Mill Road Suite 506
Toronto, Ontario, Canada, M3B 3H9
Phone: (416) 585-9088; (866) 585-9088
Fax: (416) 946-1341
Email: htailor@altimate.ca
Website: www.altimate.ca; www.openedms.com
Archives One
Document storage, vault storage, e-vaulting, imaging, retrieval, indexing, destruction (shredding), consulting services.
12 Arrowhead Lane
Cohoes, NY 12047
Phone: (518) 783-1096
Fax: (518) 783-1162
Email: info@archivesone.com
Website: www.archivesone.com
Archives One
Document storage, vault storage, e-vaulting, imaging, retrieval, indexing, destruction (shredding), consulting services.
910 South Oyster Bay Road
Hicksville, NY 11801
Phone: (516) 349-1013
Fax: (516) 349-1526
Email: info@archivesone.com
Website: www.archivesone.com
Business Automation Services
Minutes Tracking (software); designed specifically for municipalities in New York State, this software package interfaces with
WordPerfect and Microsoft Word and can open the needed minutes file automatically from the index. Can produce a table of contents for the front of minutes books and can print indexes, with some pre-designed reports.
636 Plank Road Suite 207
Clifton Park, NY 12065
Phone: (518) 371-6869
Fax: (518) 371-8207
Email: sales@basny.com
Website: www.basny.com
CompBase, Inc.
ClerkBase software. Search multiple boards and committees. Retrieve maps, spreadsheets, signed documents and other attachments.
50 Power Road
Pawtucket, RI 02860
Phone: (401) 727-1567; (866) 262-1567
Fax: (401) 724-9712
Email: jay@compbase.com
Website: www.compbase.com
CompuSolve
MinuteTraq (software)
1650 Sycamore Avenue Suite 40
Bohemia, NY 11716
Phone: (800) 995-8696
Fax: (631) 207-8387
Email: Sales@TownClerk.com
Website: www.TownClerk.com
Eagle Systems
2421 Harlem Rd
Buffalo NY 14225
Phone: (716) 893-0506
Fax: (716) 897-3081
Email: Polino@eagleny.com
Web: www.eagleny.com
e-Scan Solutions, LLC
17 Squadron Boulevard Suite 400
New City, NY 10956
Phone: (800) 734-0070
Fax: (845) 634-9424
Email: info@e-scansolutions.com
Website: www.e-scansolutions.com
Focused Technologies
PaperVision (records management software); ClerkFlow (indexing software); imaging of paper, film, large format documents, COLD, indexing, storage and retrieval services, online document repository services, electronic document management, workflow, data capture software; also sells Digitech Systems, PaperFlow, DataFlow; FocusView Software; data conversion
services, needs assessments, BPAs, feasibility studies.
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573; (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
General Code Publishers
Scalable/flexible document imaging systems, document scanning services, records management software, ordinance codification, indexing, document archiving and retrieval systems.
72 Hinchey Road
Rochester, NY 14624-2991
Phone: (585) 328-1810; (800) 836-8834
Fax: (585) 328-8189
Email: info@generalcode.com
Website: www.generalcode.com
Guardian Data Defense Systems
Microfilming, imaging CD conversion, media to media conversion, film/fiche to CD, document scanning, microfilm duplication, indexing, paper to CD, paper to PDF, document destruction.
P.O. Box 74084
Richmond, VA 23236
Phone: (804) 565-6475
Website: www.guardiandatadefensesystems.com
IMA
Mitch Davis
Imaging & Microfilm Access, Inc. (Since 1979)
150 Knickerbocker Avenue, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100
Fax: (631) 589-8119
Website: www.scanyourdocs.com
Email: info@scanyourdocs.com
Imaging & Microfilm Access, Inc. is a business process outsourcing and solutions provider that specializes in providing software systems and services aimed at converting paper based processes into electronic processes. In addition to offering a wide range of solutions for Enterprise Content Management, IMA is a full service imaging services bureau offering all forms of outsourced document conversion.
Indexing Research
CINDEX (software); available in versions for Windows and Macintosh, CINDEX is an indexing tool designed for use by
professional indexers developing back-of-the-book indexes. However, this tool can also be used to index minutes. Can print indexes.
100 Allens Creek Road P.O. Box 18609
Rochester, NY 14618-3303
Phone: (585) 461-5530
Fax: (585) 442-3924
Email: info@indexres.com
Landata Technologies
EDMS, document scanning, film scanning, film writing and data entry services.
4 Hidden Meadow
Penfield, NY 14526
Phone: (877) 526-8232
Fax: (678) 550-6849
Email: lmasi@landata.com
Website: www.landata.com
Loweecey Group, Inc.
Philip Loweecey
9 Philip Drive
Amherst, NY 14228
Phone: (716) 200-8231
Email: information@LoweeceyGroup.com
Website: www.LoweeceyGroup.com
MCCi
Document imaging, data conversion services, EDMS, indexing software, records management software.
1700 Capital Circle SW PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com
Modern Micro Imaging
5165 Lee Highway
Arlington, VA 22207
Phone: (703) 534-1025
Fax: (703) 536-5948
Email: sales@modmicro.com
Website: www.modmicro.com
Services/sales:
DocuWare document management software system provides flexible and fully customized indexing solutions for producing searchable bibliographic & full-text document index data.
MuniMetriX Systems Corp.
Clerks Index and ImageFlow (software)
1325 Airmotive Way Suite 300
Reno, NV 80502-3288
Phone: (775) 334-4777; (800) 548-7895
Fax: (775) 334-4788
Email: mail@munimetrix.com
Website: www.munimetrix.com
Odyssey Development Inc.
ISYS (software); ISYS is full-text search and retrieval software that can be used to gain better access to minutes by searching the text in over 70 different data formats. Does not print an index.
8775 East Orchard Road Suite 811
Englewood, CO 80111
Phone: (303) 689-9998
Fax: (303) 689-9997
Email: info@isysusa.com
Website: www.isysdev.com
Scanistics
Document imaging and management; scanning, full indexing, coding, OCR, large format color scanning, backfile and day forward conversion, duplicating services, printing, consulting, microfilm conversion, x-ray scanning, onsite.
222 Andrews Street Suite 120
Rochester, NY 14604
Phone: (585) 697-2550; (866) 547-7226
Fax: (585) 232-4049
Email: dlapresi@doculegal.com
Website: www.scanistics.com
Tiger Business Solutions, LLC
7a Harriman Campus Rd. Suite 540
Albany, NY 12206
Phone: (518) 435-0919; (518) 423-2162
Website: www.tigerbsolutions.com
Watch City Software
wINDEX (software)
24 Harris Street
Waltham, MA 02452
Phone: (781) 893-0514; (877) 408-7299
Website: www.abbington.com/holbert/index.html
Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.
ZyLAB North America LLC
ZyIMAGE (software)
1577 Spring Hill Road Suite 420
Vienna, VA 22182
Phone: (866) 995-2262
Fax: (703) 991-2508
Email: info@zylab.com
Website: www.zylab.com