Records Storage Vendors List
The New York State Archives has compiled this list of records storage vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing records storage services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant, have been used by state agencies, or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 22 October 2009
3 N Record Storage Inc.
David Neville
P.O. Box 4044
Clifton Park, NY 12065
Phone: (888) 634-8969
Allstate Information Management
Jonathan S. Harnett
80 Beckwith Ave.
Paterson, NY 07503
Phone: (973) 345-7776 x 268
Email: jharnett@allstate-im.com
Website: www.allstate-im.com
American Record Management Systems, Inc.
One Corporate Drive
Hauppauge, NY 11788
Phone: (631) 231-1318
Website: www.armsdata.com
American Records Management
401 Lang Blvd
Grand Island, NY 14072
Phone: (716) 773-7281; (800) 480-7281
Website: www.americanrecordsmanagement
Archive Solutions
140 Bradford Drive
West Berlin, NJ 08091
Phone: (856) 753-5656
Fax: (856) 753-5959
Arnoff Moving and Storage
1282 Dutchess Turnpike
Poughkeepsie, NY 12603
Phone: (845) 471-1504
Website: www.arnoff.com
ASR Systems Group, Inc.
Mollie Parks, President
126 Metropolitan Park Drive
Liverpool, NY 13088
Phone: (800) 334-3688, (315) 453-2000
Email: info@asrsystemsgroup.com
Website: www.asrsystemsgroup.com
Services/sales:
Certified M/WBE, High-density electric & mechanical assist mobile shelving, library shelving, L&T, Cantilever, specialty filing cabinets, automated carousels, Times-2 Factory Certified installation teams, Authorized Kardex dealer since 1973. Representing any other manufacturers as well and proudly serving NYS since 1973.
CitiStorage LLC
David Gelman
5 North 11th Street
Brooklyn, NY 11211
Phone: (212) 279-4300; (718) 782-1100
Website: www.citistorage.com
Comprehensive Archives Inc.
87-46 123rd Street
Richmond Hill, NY 11418
Phone: (718) 849-7277
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438, (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
Data Vault Storage Services, Inc.
48 King Street
Rochester, NY 14608
Phone: (585) 235-3380; (888) 846-3282
Website: www.datavaultstg.com
Digiscribe International LLC
Mitchell J. Taube, CDIA
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 x 103, (914) 953-6865
Fax: (914) 586-0006
Email: mtaube@digiscribe.info
Website: www.digiscribe.info
Services/sales:
Document Scanning – Data Entry/Indexing – Web Repository – E-Forms – forms Processing – Workflow – Software Sales & Support – Integration Services – Full-Text OCR – Conversion Services – Vault Media & Box Storage – Electronic Document Discovery – Litigation Support Services – High-Volume Printing.
File Vault Storage & Services
460 Buffalo Road, Suite 110
Rochester, NY 14611
Phone: (585) 697-0514; (800) 876-2806
Website: www.filevaultstorage.com
Hamilton Records Management
44 Railroad St.
Huntington Station, NY 11746
Phone: (631) 351-4500
Website: www.hamiltonrecords.com
IDS Virtual Depot
Carrie Spencer
443 Buffalo Street
Jamestown, NY 14701
Phone: (877) 483-2209, (716) 338-9850 x 3103
Fax: (716) 338-9858
Email: carrie.spencer@idsvirtualdepot.com
Website: www.idsvirtualdepot.com
Service/sales:
IDS Virtual Depot offers digital conversion of older images, recovery from older systems, paper-to-digital conversion services, Microfilm, fiche and x-ray, survey form development and capture, PDF forms and capture, indexing, OCR, ICR, and IWR conversion, and more.
Iron Mountain
100 Bailey Avenue
Buffalo, NY 14220
Phone: (716) 822-2200
Website: www.ironmountain.com
Liberty Moving and Storage
New York, NY
Phone: (800) 640-4487
Website: www.libertymoving.com/nyc_record_storage.html
Lincoln Storage Inc.
155 Great Arrow Avenue
Buffalo, NY 14207
Phone: (716) 874-1380; (800) 344-3915
Fax: (716) 874-1583
Website: lincolnselfstorage.com
Record Storage Solutions, Inc.
Joseph Bahnatka
187 East Market St. Suite 172
Rhinebeck, NY 12572
Phone: (866) 400-0543; (845) 876-6138
Website: www.recordstoragesolutionsinc.com
Schaap Moving Systems
6 Brown Road
Albany, NY 12205
Phone: (800) 422-4022
Website: schaapmoving.com/storage.htm
The Archive: Data Storage & Management
247 Altamont Avenue
Schenectady, NY 12308
Phone: (518) 382-8900; (888) 777-3201
Fax: (518) 382-0570
Email: info@thearchive.com
Website: www.thearchive.com
The Archive: Data Storage and Management
79 Broad Street
Glens Falls, NY 12304
Phone: (888) 777-3201
Fax: (518) 382-0570
Email: info@thearchive.com
Website: www.thearchive.com
TIME Moving and Storage
628 W. 45th St.
New York, NY 10036
Phone: (718) 855-1700; (800) 989-8463
Website: www.timemoving.com
Total Records & Logistics Group
Michael Fruchter
438 W. 51st St.
New York, NY 10019
Phone: (212) 977-9400
Website: www.trlg.com
Upstate Document Management
16 Trigon Park
LeRoy, NY 14482
Phone: (585) 768-6610; (585) 721-1786
Website: www.upstatedocumentmanagement.com