Managing Records: Consultants and Vendors

Records Storage Vendors List

The New York State Archives has compiled this list of records storage vendors to aid government agencies, local governments, and other entities searching for companies and individuals providing records storage services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact vendors directly for verification.

The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant, have been used by state agencies, or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at

Revised 27 March 2015

17a-4 llc.
Carter Gray or Charles Weeden
P. O. Box 1492
Millbrook, NY 12545
Phone: (212) 949-1724
Fax: (212) 202-4391
Email: or
Services/sales: 17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.

3 N Record Storage Inc.
David Neville
P.O. Box 4044
Clifton Park, NY 12065
Phone: (888) 634-8969

Allstate Information Management
Jonathan S. Harnett
80 Beckwith Ave.
Paterson, NY 07503
Phone: (973) 345-7776 ext. 268

American Record Management Systems, Inc.
One Corporate Drive
Hauppauge, NY 11788
Phone: (631) 231-1318

American Records Management
401 Lang Blvd
Grand Island, NY 14072
Phone: (716) 773-7281 or (800) 480-7281
Website: www.americanrecordsmanagement

Archive Solutions
140 Bradford Drive
West Berlin, NJ 08091
Phone: (856) 753-5656
Fax: (856) 753-5959

Arnoff Moving and Storage
1282 Dutchess Turnpike
Poughkeepsie, NY 12603
Phone: (845) 471-1504

ASR Systems Group, Inc.
(NYS certified M/WBE)
Mollie Parks, President
100 Commerce Blvd.
Liverpool, NY 13088
Phone: (800) 334-3688
Fax: 315-453-2025
Service/Sales: LGRMIF Inactive & Historical record storage, Data Conversion and Access systems, High Density Mobile Shelving Systems, Library shelving, Map files, Times 2 Rotary Cabinets, Fire Proof Cabinets, Custom File Folders and more. Design, Installation and Maintenance Services available. Servicing every county in New York State since 1973.

CitiStorage LLC
David Gelman
5 North 11th Street
Brooklyn, NY 11211
Phone: (212) 279-4300 or (718) 782-1100

Comprehensive Archives Inc.
87-46 123rd Street
Richmond Hill, NY 11418
Phone: (718) 849-7277

Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438 or (860) 970-6300
Fax: (781) 830-6055
Services/sales: DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.

Data Vault Storage Services, Inc.
48 King Street
Rochester, NY 14608
Phone: (585) 235-3380 or (888) 846-3282

Digiscribe International LLC
Mitchell J. Taube, CDIA
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 ext. 103 or (914) 953-6865
Fax: (914) 586-0006
Services/sales: Document Scanning – Data Entry/Indexing – Web Repository – E-Forms – forms Processing – Workflow – Software Sales & Support – Integration Services – Full-Text OCR – Conversion Services – Vault Media & Box Storage – Electronic Document Discovery – Litigation Support Services – High-Volume Printing.

Diversified Information Technologies, Inc.
Marlene Marriaggi
123 Wyoming Avenue
Scranton, PA 18503
Phone: (570) 496-1812
Services/sales: Records Management; Document Conversion/Data Capture; Electronic Mailroom; Electronic Hosting/Repository and Secure Access System, Consulting and Assessment Services, Print/Output Services. ISO 9001:2008 Certified, SAS 70 Type II Certified, 36 CFR compliant Records Storage Facilities.

Julio Irizarry
215 Coles Street
Jersey City, NJ 07310
Phone: (866) 947-6932
Fax: (201) 798-4427
Services/sales: GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

Image Data, Inc.
Richard O’Donnell
Rochester, Buffalo and Syracuse Regions
Phone: (585) 742-2021
Laurie Green
Albany Region
Phone (518)862.2740
Services/sales: BPA/Needs assessments, Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Iron Mountain
100 Bailey Avenue
Buffalo, NY 14220
Phone: (716) 822-2200

Just The Right Stuff
Neil Greeson
103 Twin Oaks Dr.
Syracuse NY 13206
Phone: 315-433-1309
Fax: 315-463-7118
Services/Sales: Moveable/Mobile Shelving, Fixed Shelving & Storage Products, Open Shelf Filing Systems, High-Density Storage Solutions, Custom Storage Solutions, Library Shelving, Authorized Times-2 Aurora Storage Dealer, Record Storage Boxes, Labeling Systems, Authorized Smead Dealer, Color Coding Supplies, File Folders, File Pockets/Accessories & Indexes, Free Storage Assessments, Filing Audits & Needs Evaluations, Space Planning & Design Of Your Storage Needs/Requirements, Autocad Drawings Provided, Product Quotes & Proposals Provided, Delivery & Installation Services

Liberty Moving and Storage
New York, NY
Phone: (800) 640-4487

Lincoln Storage Inc.
155 Great Arrow Avenue
Buffalo, NY 14207
Phone: (716) 874-1380 or (800) 344-3915
Fax: (716) 874-1583

MTS Software Solutions
DBA AMI Imaging
225 Executive Drive, Suite 4
Moorestown, NJ 08057
Phone: (856) 642-1188 x 4963 or (215) 668-9519 (cell)
Fax: (856-) 642-1604

National Archives, Inc.
Chris Orfanos, Operations Manager
605 Locust Street
Garden City, NY 11530
Phone: (516) 794-0021
Fax: (516) 794-1072
Services / Sales: We provide specialized and quality document services to Nassau County, Suffolk County, Queens, Brooklyn, Manhattan, & Staten Island. We service all Five Boroughs of New York, as wall as all major business hubs on Long Island. We provide Legal Document Storage, Document Imaging Solutions, Document Shredding Services, or Medical Record Scanning. We provide secure, confidential off-site file storage so you can focus on the growth of your business. Let us work for you so your information and documents are easily accessible and secure.

Preferred Media
Attn: Sam Verga
General Manager of Eastern Region ext. 104
2043 83rd St.
North Bergen, NJ 07047
Phone: 201-569-6255
Fax: 201-869-8339

Record Storage Solutions, Inc.
Joseph Bahnatka
187 East Market St., Suite 172
Rhinebeck, NY 12572
Phone: (866) 400-0543 or (845) 876-6138

Schaap Moving Systems
6 Brown Road
Albany, NY 12205
Phone: (800) 422-4022

Storage Maxx USA
Nitza Cruz, Records Consultant
3477 Third Ave.
Bronx, NY 10456
Phone: (718) 585-4871 or (718) 296-5050
Fax: (7180 296-5050

David Esfhani, Principal
Nitza Cruz, Records Consultatnt
3477 Third Ave.
Bronx, NY 10456
Phone: (718) 585-4871, or (718) 296-6070
Fax: (718) 296-5050

Services/sales: For over a decade, we have offered record storage, secure shredding and self-storage services at a very affordable rate. Whether you are down sizing or looking to regain office space, we can custom tailor a storage plan to fit your budget; get a 50%discount on a three month plan. Don’t need bulk shredding? You can now drop off your records at one of our sites and save more! Residential and small businesses are welcome!

Store Scan Shred - Secure Records Management
Division of RJT Products, LLC
(NYS certified M/WBE)
Joyce Finnegan
RJT Products, LLC
112 East Thomas Street
Rome, NY 13440
Phone: 315.337.7655
Phone: 315.371.0082
Services/Sales: Hard copy records and medical file storage, scanning and electronic imaging services, and confidential document destruction and shredding.

The Archive: Data Storage & Management
247 Altamont Avenue
Schenectady, NY 12308

79 Broad Street
Glens Falls, NY 12304

Phone: (518) 382-8900 or (888) 777-3201
Fax: (518) 382-0570

Time Record Storage
116 Church Street
Freeport, NY 11520
Phone: (800) 989-8463

Total Records & Logistics Group
Michael Fruchter
438 W. 51st St.
New York, NY 10019
Phone: (212) 977-9400

Trillicom, LLC
Donna Walker
82 West Cochran Street
Simi Valley, CA 93065
Phone: (805) 577-1062 office (9 am - 9 pm, PST) or (805) 469-6643 cell
Fax: (805) 579-1891
Services/sales: We provide services using our software to deliver automated migration and conversion for digital archives. Whether archives need to move to a new platform or require transformation to meet current business needs Trillicom Engine can solve conversion and migration challenges for digital data from any source, applying transformations as desired, and delivering to any target, at your needed speed, flawlessly and with complete accountability. We also provide custom utilities such as AFP and PDF transforms.