Managing Records: Services for State Agencies: Newsletters
Newsletter: May 2008
Welcome to the May 2008 issue of the New York State Archives’ agency RMO newsletter!
RMO Meeting
State Agency Services held the Annual State Agency RMO meeting yesterday here at the State Archives, with over 110 people in attendance from a wide spectrum of agencies. The speakers covered the topics of e-mail, e-discovery, and what makes for a successful records management program, citing real-world examples from their own agencies. We’d like to thank our speakers -Megan Levine from the Attorney General’s Office, John Cody from CIO/OFT, Phyllis Ann Linker from the Insurance Department, Kim Snyder from the Department of Transportation, and Archives staff including Geof Huth, David Lowry, and Ann Marie Przybyla - for their memorable presentations. We’d also like to thank the attendees for making this event such a success! We look forward to seeing you again next year! Contact Sarah Durling at sdurling@mail.nysed.gov if you would like to obtain an electronic copy of the presentations.
Draft Email Policy
The Archives also released the new draft e-mail policy for comment to agencies at yesterday’s meeting. Ann Marie Przybyla introduced the draft policy, discussing its development at the State Archives and stating her desire for the document to be a constantly evolving product that utilizes agency input. Agencies are requested to return their comments to the Archives by June 16 and can send them directly to Ann Marie at aprzybyl@mail.nysed.gov. Electronic copies of the draft policy can be requested from the Archives by contacting Sarah Durling at sdurling@mail.nysed.gov.
MayDay
MayDay is the Society of American Archivists annual event to remind institutions – and individuals – to develop and update our emergency preparedness plans. The New York State Archives supports the preservation community’s MayDay Call to Action, and can assist your organization with information and advice as you develop your own emergency preparedness plans.
For more information, please visit:
New York State Archives: http://www.archives.nysed.gov/a/news/news_mayday.shtml
Society of American Archivists: http://www.archivists.org/mayday/
Upcoming Workshops
Your Role as Records Management Officer
9 am - 1 pm
Thursday, June 19, 2008
State Records Center, Albany
Back by popular demand, we’re proud to present one of our newest workshops: Your Role as Records Management Officer. Covering the essential duties and responsibilities of agency records management officers, this workshop is a can’t-miss for new RMOs.
To register, please contact Denise Chapman at dchapman@mail.nysed.gov with your name, title, agency affiliation, address, phone number, email address, and workshop title. Registration confirmations with directions to the record center will be sent out the week before the workshop.
Other Training Opportunities
PM Community of Practice (PMCOP) Meeting: Overview of New York State Projects
Tuesday, May 20, 2008
2:30 - 4:00 pm
Huxley Theater, Cultural Education Center
http://www.nysforum.org/events/nysprojectsoverview-5-20-08/
The New York State FORUM is sponsoring a series of series of meetings that will provide an overview of major, ongoing New York State projects. This first session will discuss the Division of Budget’s Financial Management System Project (FMS). Registration is currently open for this event.
11th Annual New York State Cyber Security Conference
June 4 - 5, 2008
Empire State Plaza Convention Center
http://www.cscic.state.ny.us/security/conferences/security/2008/index.cfm
The New York State Cyber Security Conference is a two day event devoted exclusively to covering the issues and innovations revolving around the issues of cyber security. Events range from keynote presentations to tracked workshop sessions, with sessions that are suitable for both technical and non-technical audiences. Registration is currently open for this event.
That’s it for this month! Remember that we want to hear from you. State Agency Services is here to help make your job easier by answering questions, doing site visits, and providing training.
Jennifer O’Neill
joneill@mail.nysed.gov
(518) 473-2112
Sarah Durling
sdurling@mail.nysed.gov
(518) 473-6803
Have a great May!
