Managing Records: Services for State Agencies: Newsletters
Newsletter: June 2008
Welcome to the June 2008 edition of the New York State Archives Agency RMO Newsletter!
Draft Email Policy
Just a reminder that the deadline for comments on the Archives draft email policy is June 16th. Please send them directly to Ann Marie Przybyla at aprzybyl@mail.nysed.gov. Electronic copies of the draft policy can be requested from the Archives by contacting Sarah Durling at sdurling@mail.nysed.gov.
A Strategy for Openness: Enhancing E-Records Access in New York State
As mentioned last week, OFT and the State Archives issued a report on May 22nd that examines how the state can provide choice, interoperability and vendor neutrality in electronic document creation while ensuring electronic records are preserved and remain accessible. A Strategy for Openness: Enhancing E-Records Access in New York State makes recommendations to promote openness and transparency aimed at ensuring public records remain free from being locked into proprietary systems and software applications.
The full report is available on the New York State Office for Technology website at http://www.oft.state.ny.us/Policy/ESRA/erecords-study.htm.
Records Center
When you receive transfer list reports and records disposition notifications from the Records Center, they will indicate whether disposition will be by destruction (code D) or by transfer to the State Archives (code T, formerly A). Please be sure to compare the reports and notifications to the original transfer lists prepared by your agency, and inform assistant manager David Lovell (dlovell@mail.nysed.gov, 457-3172) or manager John Welter (jwelter@mail.nysed.gov, 457-4801) of any errors. Thank you for helping us to ensure the accuracy of the data about your records in storage.
Upcoming Workshops
Your Role as Records Management Officer
9 am - 1 pm
Thursday, June 19, 2008
State Records Center, Albany
Back by popular demand, we offer one of our newest workshops: Your Role as Records Management Officer. Covering the essential duties and responsibilities of agency records management officers, this workshop is a can’t-miss for new RMOs. Seats are still available!
To register, please contact Denise Chapman at dchapman@mail.nysed.gov with your name, title, agency affiliation, address, phone number, email address, and workshop title. Registration confirmations with directions to the record center will be sent out the week before the workshop.
Other Training Opportunities
11th Annual New York State Cyber Security Conference
June 4 - 5, 2008
Empire State Plaza Convention Center
http://www.cscic.state.ny.us/security/conferences/security/2008/index.cfm
The New York State Cyber Security Conference is a two day event devoted exclusively to covering the issues and innovations revolving around the issues of cyber security. Events range from keynote presentations to tracked workshop sessions, with sessions that are suitable for both technical and non-technical audiences. Registration is currently open for this event.
The U.S. Department of Homeland Security's National Cyber Security Division and the Multi-State Information Sharing and Analysis Center invite you to participate in the next session of the National Webcast Initiative:
Security 101 for Your PC
Wednesday, June 18, 2008
2:00pm - 3:00pm (Eastern)
To register, please visit: http://www.msisac.org/webcast/
Links and Resources
New York State Library Newsletter
The New York State Library is pleased to provide the next edition of its electronic newsletter for state agency employees: "Library News For You." The newsletter contains information on programs and services of interest to state agency employees.
The May issue is available online at: http://www.nysl.nysed.gov/nyempnews/libnews2.htm
That’s it for this month! Remember that we want to hear from you. State Agency Services is here to help make your job easier by answering questions, doing site visits, and providing training.
Jennifer O’Neill
joneill@mail.nysed.gov
(518) 473-2112
Sarah Durling
sdurling@mail.nysed.gov
(518) 473-6803
Have a fantastic June!
