Managing Records: Services for State Agencies: Newsletters

Newsletter: October 2009

Welcome to the October 2009 State Agency RMO newsletter!

In this issue:

• State Agency Spotlights
• Archives Month
• Cyber Security Month
• Website Usability Testing
• State Archives Fall Workshops

At the recent NYS Forum annual meeting excellence awards were given out to several state agencies for best practices initiatives. While not always directly tied to records management, these programs exemplify the kind of achievements that can be made in state government through collaboration and cooperation and we would like to acknowledge their successes.

• Award for Outstanding Leadership: Diane Taylor, Assistant Director of Bureau of Contracts, Office of the State Comptroller
• Award for Excellence in Government Information Services: Dr. Anthony Cresswell, Deputy Director, Center for Technology and Government
• Management Award: Office of General Services for: Driving Down Printer Acquisition and Operating Costs
• Policy Award: The Office of the Chief Information Officer/Office for Technology for: Championing Technology Supplier Diversity to Strengthen New York's Economy with Greater Participation by Minority and Women's Business Enterprises
• Technical Implementation Award: Department of Taxation and Finance for: the NYS Tax Modernization e-MPIRE
• Technical Implementation Award: Department of Civil Service for: The Eligible List Management System (ELMS)
• Best of the Web Award: Department of Transportation for: NYSDOT.gov portal

Archives Month

October is Archives month in New York State and around the nation. If your agency is doing anything to celebrate archives, please send your information to the New York State Archives on your organization's events. The information will be included in the statewide directory:
http://calendar.nysed.gov/cgi-bin/Calcium.pl?CalendarName=NYSA, that will also be accessible on the American Archives Month site!

For information on events around the country as well as tips for getting the word out on your event, go to: http://www.statearchivists.org/archivesmonth/AAM-directory.htm

Cyber Security Awareness Month

October is also Cyber Security Awareness Month, and this year’s theme is shared awareness. CSCIC has a number of tools available to help you raise awareness within your agency available on its website.

http://www.cscic.state.ny.us/cscorner/events/2009/index.cfm

Website Usability Testing

The State Archives will be conducting usability testing on its Managing Records section of the website and is interested in having agency volunteers participate in the process. Volunteers would be required to spend a short period of time testing the website and filling out a short
questionnaire about the experience. If you are interested in participating or have questions about the project please contact Sarah Durling at sdurling@mail.nysed.gov or 518-473-6803.

State Archives Fall Workshops

Seats are still available for our Managing Electronic Records workshop on October 22nd! To register for any of our offerings for State Agencies, please visit our website.
http://iarchives.nysed.gov/WorkShops/workshopsServlet?owner=REG&cat=2

That’s it for this month! Remember that we want to hear from you. State Agency Services is here to help make your job easier by answering questions, doing site visits, and providing training.

Jennifer O’Neill
joneill@mail.nysed.gov
(518) 473-2112

Sarah Durling
sdurling@mail.nysed.gov
(518) 473-6803