Managing Records: Services for State Agencies: Newsletters

Newsletter: April 2010

Welcome to the April 2010 State Agency RMO newsletter!

In this issue:

• Agency collaboration through listserv discussions
• Workshops
• Other training opportunities

 

Agency collaboration through listserv discussions

One of the things we hear most from agencies is how much they’d like to be able to connect with each other to discuss issues they are facing. To help facilitate this we’ve recently made changes to this mailing list to allow members to post messages to it and hold discussions, much in the vein of SAA’s archives or the ARMA records management listserv.

To start a discussion, send your messages to SARA2-L@LISTSERV.NYSED.GOV and they will be posted to the listserv. We ask that you include subject lines with your messages that are indicative of the topic under discussion, and to please respect the time and inboxes of others and refrain from posting off-topic messages to the list. For security reasons the list will not accept messages with attachments.

We hope list members will find these changes useful. If you have any questions, comments or concerns that you would like addressed offlist, you can contact Sarah Durling at sdurling@mail.nysed.gov.

 

Workshops

E-Records Inventory (NEW!)
Date: 04/14/2010
Time: 9:30-1:00
Location: New York State Archives, Cultural Education Center, Albany, NY

Many agencies have inventoried their paper records. For a number of reasons, however, they tend not to inventory their electronic records. As the volume of electronic records continues to grow, it is increasingly important for them to know their electronic records and develop a plan for managing them systematically. This workshop will provide an overview on how to conduct an electronic records inventory and the action steps to take when the inventory is complete.

To register for this or any of our workshops, please visit our website:  http://iarchives.nysed.gov/WorkShops/workshopsServlet?owner=REG&cat=2

 

Upcoming Workshops:

• April 20th – How to Use the State Records Center
• May 25th – Electronic Document Imaging

 

Other Training Opportunities

Save the Date! 2010 CSCIC Cyber Security Conference
13th Annual New York State Cyber Security Conference
June 16 - 17, 2010 - Empire State Plaza

This two-day event features experts representing government, academia and industry from across the country and around the world. The Conference offers a variety of both technical and non-technical sessions, and is open to individuals in the public and private sectors. The program includes hands-on training for cyber security professionals as well as those in information technology, academia, law enforcement, the legal community and others who want to better understand the latest cyber security challenges we face and how to best address them.

http://www.cscic.state.ny.us/security/conferences/security/2010/index.cfm

Open Government in the Digital Age Summit -Webcast, Media Release, and Photographs

The Office of the New York State Chief Information Officer/New York State Office for Technology (CIO/OFT) and the New York State Archives hosted the 2010 Open Government in the Digital Age Summit on Friday, March 19, 2010 in Albany, New York.  More than 200 people – information technology professionals, archivists and records managers, public policy experts, and journalists – attended the Summit.  The day-long program, held in conjunction with national Sunshine Week, was designed to foster and promote transparency and openness, efficiency and citizen participation in New York State government.

A webcast of the Summit will be available for thirty days and can be viewed at http://www.cio.ny.gov/Policy/openrecordsinit.htm

A CIO/OFT media release summarizing remarks made at the Summit can be accessed at http://www.cio.ny.gov/assets/documents/20100319Media_Release.pdf

To view photographs from the Summit, visit http://www.facebook.com/album.php?aid=166363&id=64990271431&saved#!/album.php?aid=166 363&id=64990271431&ref=mf

Thank you to all who attended!

 

That’s it for this month! Remember that we want to hear from you. State Agency Services is here to help make your job easier by answering questions, doing site visits, and providing training.

Jennifer O’Neill
joneill@mail.nysed.gov
(518) 473-2112
 
Sarah Durling
sdurling@mail.nysed.gov
(518) 473-6803