Managing Records: Services for State Agencies: Newsletters
Newsletter: September 2010
Welcome to the September 2010 State Agency RMO newsletter!
In this issue:
- Hurricane Assistance
- Upcoming Workshops: Conducting a Records Inventory
- Other Training Opportunities : GTC EAST, ARMA Social Media Event
- Archives Event: Richard Dreyfuss to receive 2010 Empire State Archives and History Award
Hurricane Assistance
With a possible hurricane impacting coastal areas, we have put a link to our page concerning disaster preparation and assistance on the front page of our website. The link is http://www.archives.nysed.gov/a/records/mr_disaster.shtml Alert anyone you think appropriate. New York City and Long Island are the most likely areas to bear the brunt of the storm.
Upcoming Workshops: Conducting a Records Inventory
Conducting a Records Inventory
Date: 09/09/2010
Time: 9:30 AM - 1:00 PM
Location: State Records Center, State Campus - Building 21, 1220 Washington Avenue, Albany, NY 12226
The program will discuss:
- How a records inventory can help you control records
- How to plan for and carry out an inventory for both paper and electronic records
- Identifying records to inventory
- Collecting meaningful inventory data
- Analyzing the results of the inventory
Registration online for this class: http://iarchives.nysed.gov/WorkShops/workshopsServlet?owner=sort&cat=date
Other workshops this season:
- Using State Archives Retention Schedules
10/14/2010 - State Records Center, State Campus - Using the State Records Center
11/04/2010 - State Records Center, State Campus - Developing Records Management Policies and Procedures
11/18/2010 - Cultural Education Center - 11th floor - Managing Electronic Records
12/02/2010 - State Records Center, State Campus
Other Training Opportunities
GTC East: Digital Government Summit
September 22-23
Empire State Plaza Convention Center
Albany, New York
http://www.govtech.com/events/gtceast2010
Records Management in a Social Media World, Central NY Chapter of ARMA International Fall Training Event
October 14, 2010
The Italian-American Community Center
257 Washington Avenue Extension
Albany, NY 12205
Registration: 11:30 AM
Lunch: 12:00 PM
Presentation: 1:00 PM-2:30 PM
Cost:
$25, Members
$30, Non-Members
$15, Students
To register, contact Jackie Lewis at (315) 574-7525 or jlewis@herkimerarc.org
By now, most of you know how to locate and manage spreadsheets, Word documents, images, and even e-mail messages . . . but how do you identify and manage records in a social media environment?
"Social media" is an umbrella term that encompasses a number of emerging technologies that can facilitate some type of activity between individuals and groups both inside and outside the organization. Social media tools include blogs, wikis, podcasts, social networking sites, and sites to share photos and bookmarks.
Government agencies on all levels leverage social media to collaborate with co-workers and to interact with citizens, and companies use social media to inform and influence consumers. Even heavily regulated firms, like those in the financial sector, know social media can help them gain a competitive advantage.
Dr. Pat Franks will discuss the impact of social media on records management and present practical tools and strategies you can use to control records created through or residing in social media technologies.
Dr. Patricia C Franks is a certified records manager and coordinator of the Master of Archives and Records Administration (MARA) degree offered through the School of Library & Information Science at San Jose University, San Jose, CA. Pat is the Project Leader for the committee working to develop the ARMA/ANSI standard on the Implications of Collaborative, Web-based Technologies in Records Management. She is the author of a number of articles. Her most recent is Understanding Web 2.0 and Challenges for the Records Manager, published in the Information and Records Management Annual 2009. Her current research project is on the topic of social media and records management within the federal government for the IBM Center for the Business of Government.
Richard Dreyfuss to receive 2010 Empire State Archives and History Award
Join the Archives Partnership Trust and HistoryTM for an engaging evening of conversation between Academy Award winning actor and passionate advocate for strengthening history education in our schools and 2010 Empire State Archives and History award honoree Richard Dreyfuss and nationally prominent Lincoln Scholar Harold Holzer as they talk about Mr. Dreyfuss' life, work and passion for history.
Tuesday, September 28, 2010
The Egg, Center for the Performing Arts
7:30 p.m.
Tickets go on sale August 2, 2010
$10 per person (plus processing fees)
To purchase your ticket, please call The Egg Box Office at (518) 473-1845.
Reception to Honor Richard Dreyfuss
In advance of the program, a reception to meet Richard Dreyfuss will be held at The Egg, Center for the Performing Arts, from 5:30-7:00 pm.
Members of the Trust: $50 per person
Become a Member and attend the reception*: $65 per person
Non-members of the Trust: $75 per person
Reservations will be accepted starting August 2, 2010 by calling the Trust office at (518) 473-7091.
All reception attendees will also receive a complimentary ticket to the program is a reserved section of the theater. Tickets for the program will be distributed at the reception.
That’s it for this month! Remember that we want to hear from you. Scheduling and Records Services is here to help make your job easier by answering questions, doing site visits, and providing training.
Jennifer O’Neill
joneill@mail.nysed.gov
(518) 473-2112
Sarah Durling
sdurling@mail.nysed.gov
(518) 473-6803
