Annual State Agency Records Management Officers Meeting
E-mail & E-discovery: Everything You Don't Want To Know
Time and Place
Thursday, May 8, 2008
9 am - 12 pm
Cultural Education Center, Madison Avenue
Clark Auditorium (Concourse level)
Albany, NY
Registration
All agency Records Management Officers, as well as agency counsel, information technology,
and other interested staff members, are welcome to attend.
To register, please call (518) 473-6803 or send an e-mail to sdurling@mail.nysed.gov Include your name, agency, title, phone number or e-mail address. Please register by May 6th.
Agenda
9:00 – 9:10
Opening Remarks by State Archives
Christine Ward, State Archivist
New York State Archives
9:10 – 9:15
Overview of State Agency Services
David Lowry, Manager of Records Advisory Services
New York StateArchives
9:15 – 9:45
Statewide E-mail Policy
Geof Huth, Director of Government Records Services
New York State Archives
Unveiling of a draft version of the new statewide e-mail records management policy developed by the Archives.
9:45 – 10:15
Overview of E-discovery
Megan Levine, Deputy Attorney General
Office of the Attorney General
An overview of e-discovery in New York State: what it is, the issues involved, the Office of the Attorney General’s initiatives, and how agencies should respond.
10:15 – 10:30 BREAK
10:30 – 11:00
E-discovery and E-mail Issues
John Cody, Associate Counsel
Office of the NYS Chief Information Officer/NYS Office for Technology
A discussion about e-discovery issues pertaining to e-mail in New York State. The CIO/OFT provides e-mail services to a number of agencies through their NYSeMail system and has handled e-discovery requests on agencies’ behest.
11:00 – 11:45
Elements of Successful Record Management Programs
Phyllis Ann Linker, Director of Internal Audit, ISO, and RMO
Insurance Department
Kim Snyder, Special Assistant to the Director, Operations Division
Department of Transportation
A discussion of the elements of a successful records management program using real-life examples from their respective agencies.
11:45 – 12:00
Concluding Remarks and Questions
Jennifer O’Neill, Supervisor, State Agency Services
New York State Archives