Managing Records: Storage & Preservation: State Records Center

Downloadable Forms

The State Records Center (SRC) currently provides its forms online in PDF or as Word templates. To download PDF documents, you will need Adobe Acrobat Reader. To use the templates, you will need Microsoft Word 2000 or higher.

Mail completed forms to the following address:

State Records Center
Building 21
The Governor W. Averell Harriman
State Office Building Campus
Albany , NY 12226

If you have any questions about completing these forms or are unable to access these forms online, please contact the Records Center by phone at (518) 457-1040 or (518) 457-4801 or e-mail at records@mail.nysed.gov

SRC FORMS

Records Center Transfer list (REC-1 and REC-1A)

Use this form to transfer records from your office to the Records Center . There are two forms available.

• REC-1 (page 1)
  • REC-1 in Word template, REC-1 in regular Word form, or REC-1 in PDF
• REC-1A (for second and subsequent pages)
  • REC-1A in Word template, REC-1A in regular Word form, or REC-1A in PDF

Records Center Reference Request (REC-2)

Use this form to make all reference requests.

• REC-2 in Word format (single request per page)
• REC-2 for two records requests
• REC-2 for three records requests

Records Withdrawal Authorization (REC-10)

Use this form to withdraw records permanently from the SRC. If you plan to return the records, use the "Reference Request Form (REC-2)," instead. Limit each withdrawal authorization form to records from a single transfer list.

• REC-10 in Word template, or REC-10 in PDF
  

State Agency Forms Index