Managing Records: Storage & Preservation: State Records Center
Downloadable Forms
The State Records Center (SRC) currently provides its forms online in PDF or as Word templates. To download PDF documents, you will need Adobe Acrobat Reader. To use the templates, you will need Microsoft Word 2000 or higher.
Mail completed forms to the following address:
State Records Center
Building 21
The Governor W. Averell Harriman
State Office Building Campus
Albany , NY 12226
If you have any questions about completing these forms or are unable to access these forms online, please contact the Records Center by phone at (518) 457-3171 or e-mail at records@mail.nysed.gov
SRC FORMS
Records Center Transfer list (REC-1 and REC-1A)
Use this form to transfer records from your office to the Records Center . There are two forms available. See instructions in Publication #83, Appendix B:
- REC-1 (page 1)
- REC-1A (for second and subsequent pages)
Records Center Reference Request (REC-2)
Use this form to make all reference requests. See instructions in Publication #83, Appendix D.
Records Center Interfile Transmittal form (REC-8)
Use this form to send to the Records Center a record to be interfiled with a records series or file already in storage. New material can be interfiled in a container only if sufficient space was left at the time the container was originally packed. See instructions in Publication #83, Appendix E.
Records Withdrawal Authorization (REC-10)
Use this form to withdraw records permanently from the SRC. If you plan to return the records, use the "Reference Request Form (REC-2)," instead. Limit each withdrawal authorization form to records from a single transfer list. See instructions in Publication #83, Appendix G.
