Users' Guide to the Governor's Office of Employee Relations Grievance Tracking System (1984-1990)
Grievance Tracking System (GTS), 1984-1990
Governor's Office of Employee Relations
There are no access restrictions for the public use copy of the Grievance Tracking System. However, grievants' names have been suppressed in the public use copy to protect personal privacy.
The GTS has two master data files, each having seven rectangular flat files of numeric and character data.
The Governor's Office of Employee Relations created the GTS to collect information on employee grievances and grieved disciplinary proceedings from all New York State Executive Branch agencies from 1984 to 1990. The system contains two master files, the Grievance Data File and the Discipline Data File. Each secondary file within the two master files represents a single year.
The Grievance File component of the GTS consists of 35,049 cases captured by 50 variables. There is one record per case, and each case has 212 characters. The total size of the Grievance File is 7.5 megabytes. Similarly, the Discipline File includes 13,079 disciplinary cases captured by 31 variables. There is one record per case, and each case has 159 characters. The total size of the Discipline File is approximately 2.1 megabytes.
Either or both of the master files in the GTS can be distributed on reel-to-reel or cassette tapes, on diskettes, or via the State Archives' ftp directory (at ftp://ftp.sara.nysed.gov), depending on researcher preference. Reel-to-reel tape copies are in standard-label EBCDIC format at 6250 bpi, and cassette tape copies are on 3480 cartridges, also in standard-label EBCDIC format, at 38,000 bpi. Copies on diskette or in the State Archives' ftp directory are in ASCII format. The State Archives uses the pkzip utility to compress files distributed on diskettes or in the ftp directory. The compressed Grievance File is 806.6 kilobytes, and the compressed version of the Discipline File is 257 kilobytes.
Copies of the GTS on magnetic tape or diskettes, as well as paper copies of all or part of this guide, are available from:
New York State Archives
Cultural Education Center Room 11A42
Albany, NY 12230 Telephone: (518) 474-8955
Fax: (518) 473-9985