Workshops:

State Agency RMO and Local Government Regions 3 and 4 Meeting

Records disaster planning and response

Location and time

1:00 PM - 4:00 PM
Wednesday, February 20th, 2013
Clark Auditorium (State Museum), concourse level
Cultural Education Center, Madison Avenue, Albany

Directions to the Cultural Education Center

Registration

All state agency and local government Records Management Officers, as well as other interested government officials are welcome to attend.

Registration is required; online registration is available. If you have any questions about the program, please contact Sarah Durling by phone (518) 473-6803 or email sdurling@mail.nysed.gov. Please register by February 18, 2013.

**Important registration instructions**

Click on above link. In the search box on this page, type in: “records disaster.”

On results page, select and click on the link to the 2nd option, “Records Disaster Planning and Response: Special Event.”

To register, click on “Add to Your List of Workshops” below the event description. Then select “View Your List of Workshops and Register” and finally “Register for These Workshops.” Follow the instructions for submitting your registration information.

Draft Agenda

12:30 - 1:00 Check-in

1:00 - 1:10 Introductions

Denis Meadows, Regional Advisory Officer, Regions 3 and 4, New York State Archives
Jennifer O'Neill, Scheduling and State Agency Services Supervisor, New York State Archives

Opening Remarks

Christine Ward, State Archivist, New York State Archives

1:10 – 1:25 The State Archives' Response to Widespread Disaster

Geof Huth, Director of Government Records Services, New York State Archives

New York frequently suffers from large-scale disasters that affect broad swaths of the state. In such cases, records are always in danger of destruction. This presentation will explain how the State Archives staff across the state work to help state and local government avoid records disasters, respond effectively to such disasters, and help people deal with continuing records issues caused by these disasters.

1:25 – 1:55 IT Disaster Recovery Planning and Handling Electronic Records

Ken Mason, Assistant Director of the Division of Information Technology Services (ITS), Education Department

This presentation will cover best practices associated with Information Technology disaster recovery planning including strategies for handling and recovering electronic records.

1:55 – 2:35 OPWDD Experiences with Hurricane Irene

Susan Becker, Records Management Officer, Office for People With Developmental Disabilities
Donna Cater, Director of Bureau of Cost and Revenue Solutions, Office for People With Developmental Disabilities

This presentation will talk about OPWDD’s experiences with Hurricane Irene and the effects on the Capital District Developmental Disabilities Services Office (DDSO) Schoharie Office.

2:35 – 3:15 Developing a Records Disaster Plan in Montgomery County

Kelly Yacobucci Farquhar, Montgomery County Records Management Officer and Historian

3:15 – 3:30 Salvaging Records

Marie Culver, Conservation Specialist and Coordinator, Collections Management, New York State Archives

In spite of the best preventive measures one takes, sometimes salvage is necessary. This presentation will use excerpts from the "Intergovernmental Preparedness for Essential Records" curriculum, produced and supported by the Council of State Archivists and the Federal Emergency Management Agency, to illustrate some relevant issues.

3:30 – 3:40 Concluding Remarks