State Agency RMO and Local Government Regions 3 and 4 Meeting

Records disaster planning and response

This meeting occurred on February 20, 2013. A video recording of the meeting is available.

Please note that we did have some technical glitches in the beginning and the audio quality was not optimal. If you have any problems accessing the recording, have any questions about the meeting, or would like copies of the PowerPoint slides, please contact


12:30 - 1:00 Check-in

1:00 - 1:10 Introductions

Denis Meadows, Regional Advisory Officer, Regions 3 and 4, New York State Archives
Jennifer O'Neill, Scheduling and State Agency Services Supervisor, New York State Archives

Opening Remarks

Christine Ward, State Archivist, New York State Archives

1:10 – 1:25 The State Archives' Response to Widespread Disaster

Geof Huth, Director of Government Records Services, New York State Archives

New York frequently suffers from large-scale disasters that affect broad swaths of the state. In such cases, records are always in danger of destruction. This presentation will explain how the State Archives staff across the state work to help state and local government avoid records disasters, respond effectively to such disasters, and help people deal with continuing records issues caused by these disasters.

1:25 – 1:55 IT Disaster Recovery Planning and Handling Electronic Records

Ken Mason, Assistant Director of the Division of Information Technology Services (ITS), Education Department

This presentation will cover best practices associated with Information Technology disaster recovery planning including strategies for handling and recovering electronic records.

1:55 – 2:35 OPWDD Experiences with Hurricane Irene

Susan Becker, Records Management Officer, Office for People With Developmental Disabilities
Donna Cater, Director of Bureau of Cost and Revenue Solutions, Office for People With Developmental Disabilities

This presentation will talk about OPWDD’s experiences with Hurricane Irene and the effects on the Capital District Developmental Disabilities Services Office (DDSO) Schoharie Office.

2:35 – 3:15 Developing a Records Disaster Plan in Montgomery County

Kelly Yacobucci Farquhar, Montgomery County Records Management Officer and Historian

3:15 – 3:30 Salvaging Records

Marie Culver, Conservation Specialist and Coordinator, Collections Management, New York State Archives

In spite of the best preventive measures one takes, sometimes salvage is necessary. This presentation will use excerpts from the "Intergovernmental Preparedness for Essential Records" curriculum, produced and supported by the Council of State Archivists and the Federal Emergency Management Agency, to illustrate some relevant issues.

3:30 – 3:40 Concluding Remarks