Workshops: Workshop Handouts:

BAS 301: Providing Access to Your Records Workshop

Providing access to records to the public is a frequent occurrence at local governments and state agencies. This workshop will discuss access responsibilities such as making information available while protecting the records at the same time. Information will also be provided on the use of FOIL (Freedom of Information Law), the Patriot Act and FERPA (Family Rights and Privacy Act). This workshop is typically offered in the fall.

Handouts

Workshop workbook (PDF) - request by email

Related publications

#31 Local Government Records Useful in Family History Research

• Publication #31 PDF
• Publication #31 HTML

#36 Intrinsic Value of Local Government Archival Records

• Email ARCHTRAIN@mail.nysed.gov to order

#42 Guidelines for Off-Site Storage of Inactive Local Government Records

• Publication #42 PDF
• Publication #42 HTML

#50 Appraisal of Local Government Records for Historical Value

• Email ARCHTRAIN@mail.nysed.gov to order

TWR1 Researching the History of Your School

• Email ARCHTRAIN@mail.nysed.gov to order

TWR3 Teaching With Historical Records

• Email ARCHTRAIN@mail.nysed.gov to order

Related webpages

• Model Projects
• Using Records
• Videos: Teaching with Primary Sources
  

State Archives records

• New York State Archives policy on access to records
• Online projects that give access to records (for teachers and students)
• Research services at the New York State Archives
• State Archives research portal

Other resources

FERPA

• U.S. Department of Education

First Amendment

• Cornell University Legal Information Institute
• First Amendment Center

FOIL and the Committee on Open Government

• About the Committee on Open Government
• Videos
• Your Right to Know

HIPAA

• National Institutes of Health privacy rule
• Society of American Archivists HIPAA resource page
• U.S. Dept. of Health and Human Services/National Institutes of Health

USA PATRIOT Act

• Congressional Research Service (CRS)
• Electronic Privacy Information Center

Related workshops

• Conducting a Records Inventory
• Developing Records Management Policies and Procedures
• Electronic Records Inventory
  
• FOIL Training: Special Event

Registration

To register, check our schedule first. To request that we offer this workshop at another time, please contact the training unit at ARCHTRAIN@mail.nysed.gov.

1. Workshop current schedule
2. Online registration help

Questions?

Consult our collected list of frequently asked questions (FAQs) or contact the Archives' training unit at ARCHTRAIN@mail.nysed.gov.