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Archives Partnership Trust Board Committees

Audit Committee

Meets:

Twice annually by conference call with the auditors:  1. May/June for pre-audit and 2. early September for post audit.

Purpose:

Pre-Audit: to discuss/review process. Post-Audit: to review the draft audit and report recommendations to the Board.

Composition:

Three-person committee; chair appointed by the Board. (Per Bylaws IV, 4)

Members (3):

Tom Birdsey (Chair); Bronwyn Hannon; Stephen Pagano

Minutes:

Distributed to committee members only

 

Executive Committee

Meets:

On an as-needed basis, by conference call.

Purpose:

To make decisions/approve resolutions if necessary in absence of a Board quorum.

Composition:

Comprised of the Board Chair, Vice Chair(s), Treasurer, Program and Development Committee Chair, and one to four additional members chosen by the Board at its annual meeting with at least one drawn from each of four of the appointing authority classes (members appointed by the Governor, Senate Majority Leader, Assembly Speaker, and Board of Regents). (Per Bylaws IV, 1)

Members (5):

Chair, Stephen Pagano (Governor); Vice Chair, George R. Hearst III (Board of Regent); Treasurer, Barbara Brinkley (Board of Regents); Tom Birdsey (Senate Majority), and additional Member, Nedda Allbray (Assembly Speaker).

Minutes:

Distributed to committee members only.

 

Investment Committee

Meets:

Quarterly and as needed, by conference call with investment firm.

Purpose:

To determine and vote on management of funds based upon advice of investment firm.

Composition:

Comprised of the Board Chair, Treasurer – who shall serve as Committee Chair, and another Board member chosen by the Board. (Per Bylaws IV, 2)

Members (4):

Barbara Brinkley (Chair); Harold Iselin, Jack McEneny, Stephen Pagano, and Rosemary Vietor.

Minutes:

Distributed to all Board members.

 

Nominating Committee

Meets:

Annually between the January and March Board meetings (can be by conference call).

Purpose:

To develop the slate of Board Officer candidates as well as vacant Executive Committee seats for presentation at March Board meeting.

Composition:

Comprised of three members chosen by the Board. (Per Bylaws IV, 4).  Members are selected annually at the Board’s January Meeting.

Members (3):

Nedda Allbray (Chair); Bronwyn Hannon; Gary Smith

 

Program and Development Committee

Meets:

Three times a year prior to January, March and September Board meetings; and/or as needed, by conference call.

Purpose:

Offer advice on initiatives involving the Trust’s core mission of access, awareness, education, and preservation; advise on Annual Appeal, Stewards, corporate and foundation giving, and project fundraising.

Composition:

Comprised of neither less than seven nor more than eleven Board members appointed by the Board Chair in consultation with Board. (Per Bylaws IV, 4)

Members (4):

Gary Smith , (Chair) Kathy Ahearn, Nedda Allbray, Harold Holzer, and Jack McEneny.

Minutes:

Distributed to committee members only.