Research Grants:

FAQs - Hackman Research Residency

What disciplines or topics are eligible for proposed projects?
What records are eligible to be included in my proposed project?
What is the application deadline?
How do I apply?
May I fax or e-mail my application?
If I want to discuss my topic or the records I propose to use, whom do I contact?
When will I learn if my application is successful?
If I receive an award, when will I be able to conduct my research?
If my project is selected for an award, when should I expect to receive payment?
What if I accept the award and later find myself unable to carry out my research at the New York State Archives?
How long can my application be?
What are the final requirements of the residency?
Where can I make my public presentation?
How do I submit an article reflecting the results of my research for possible publication in New York Archives?
How are the final award amounts determined?

What disciplines or topics are eligible for proposed projects?

(Return to Top.)

A wide range of disciplines and topics are eligible as long as the proposed project requires the use of records held at the New York State Archives and focuses on some aspect of New York State history, government or public policy. Review the list of previously awarded projects or, for more information, contact the Archives Partnership Trust Office: 518-473-7091; aptrust@mail.nysed.gov.

What records are eligible to be included in my proposed project?

(Return to Top.)

Any of the records held at the New York State Archives in Albany, NY. Ineligible are records held by the New York State Library or New York State Museum, or by other archives located within the state of New York. Projects that rely on records that have been little used and are not available in electronic files or on microfilm via interlibrary loan will receive preference.

What is the application deadline?

(Return to Top.)

Applications must be postmarked by January 16, 2012. *Note that as January 16, 2012 is a federal holiday, we will accept applications postmarked through January 17, 2012.

Who can apply?

(Return to Top.)

Applicants from a variety of backgrounds are encouraged to apply and conduct research in the unique resources of the New York State Archives. Previous residents have included academic and public historians, graduate students, independent researchers and writers, and primary and secondary school teachers.

How do I apply?

(Return to Top.)

Applicants must submit an original and seven copies of their application. Consult the Guidelines for more information and application forms, or contact the Archives Partnership Trust: 518-473-7091; sarahackres@mail.nysed.gov.

May I fax or e-mail my application?

(Return to Top.)

Yes, fax and electronic submission of applications are accepted. However, there must be an original signature on the application before submitting it via email. Applications can be emailed to sarahackres@mail.nysed.gov

If I want to discuss my topic or the records I propose to use, whom do I contact?

(Return to Top.)

Potential applicants must contact the Archives' Researcher Services staff well in advance of completing the application, to discuss their research topic and the records that they propose to use. Contact Dr. James D. Folts, Head, Researcher Services, New York State Archives: 518-474-8955; jfolts@mail.nysed.gov.

When will I learn if my application is successful?

(Return to Top.)

Applicants will be notified by May 1st of the Selection Committee's decisions.

If I receive an award, when will I be able to conduct my research?

(Return to Top.)

Residencies must be completed between June 1st of the year the award is granted and May 31st of the following year.

If my project is selected for an award, when should I expect to receive payment?

(Return to Top.)

Typically, award recipients must submit a start of residency form and the 1st half payment voucher when they arrive at the NYS Archives to initiate payment. The final half of the award will be paid upon completion of the research visit, submission of the Resident's Final Report, and acceptance of the Report.

What if I accept the award and later find myself unable to carry out my research at the New York State Archives?

(Return to Top.)

If you are unable to carry out your research, you must refund to the Trust any award payments you received. The Trust also reserves the right to withhold final payment until agreed upon work has been completed.

How long can my application be?

(Return to Top.)

The Description of Project should be no more than 500 words. There are no limits on the length of the other sections of the application. Applicants should go into as much detail as necessary to complete the application.

What are the final requirements of the residency?

(Return to Top.)

Residents are expected to: (1) submit a final report on their research and (2) publicize project results through one public presentation (copy of presentation and program should be submitted to the Archives Partnership Trust) and/or an article submission to New York Archives magazine (for possible publication).

Where can I make my public presentation?

(Return to Top.)

A public presentation can be made at any humanities-focused conference or forum. Two annual conferences on New York State history are:

Conference on New York State History [June]
For information contact: historyconference@nysha.org

Researching New York History Conference [November]
Sponsored by The Department of History and the History Graduate Student Organization, University at Albany, SUNY. For more information contact: Department of History, University at Albany - SUNY, 1400 Washington Avenue, Albany, NY 12222; 518-442-4488; resrchny@albany.edu.

How do I submit an article reflecting the results of my research for possible publication in New York Archives?

(Return to Top.)

Contact the magazine editor at 518-474-6926 for information regarding article submission. Articles should be approximately 1,000 to 1,500 words. New York Archives is not an academic or peer-reviewed publication, but one that is intended to appeal to a wide audience including scholars, individuals and educators who possess a broad interest in history.

How are the final award amounts determined?

(Return to Top.)

The final award amounts are determined by a project's: (1) application to enduring public policy issues, particularly in New York State, (2) reliance on holdings that have been little used and are not available electronically or on microfilm, and (3) high probability of publication or other public dissemination. The strength of the work plan and budget strongly influence the final award amount.