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Documentary Heritage Program Grants

The Documentary Heritage Program (DHP) is a statewide program established by law to provide financial support and guidance to not-for-profit organizations that hold, collect and make available New York's historical records. Funding is available to support projects that relate to groups and topics traditionally under-represented in New York’s historical record. The New York State Education Department’s (NYSED) 2019-2020 appropriation for DHP up to $92,000 for DHP Grants. DHP Grant Project Types are Documentation and Arrangement & Description. DHP is administered by the New York State Archives, a unit of the New York State Education Department.

2019-2020 DHP Grant Application Guidelines and Forms

Prequalification requirement for all grant applicants

New York State has implemented a new statewide prequalification requirement for not-for-profits applying for grants. In order to be eligible to apply, all grant applicants (including DHP grant applicants) are required to prequalify using the New York State Grants Gateway. The prequalification registration process requests information about an organization’s capacity, legal compliance, and integrity. This process may take up to a few weeks to complete. Begin the prequalification registration process immediately if you are considering applying for a 2019-2020 DHP Grant.

2019-2020 DHP Grant Application deadline is Tuesday, January 15, 2019.

2019-2020 DHP Grant Guidelines and Resources

Online DHP Application

Online submissions are due by January 15, 2018. The Application Cover Form, and Payee Information Sheet that you complete online will still need to be printed, signed in blue ink, mailed to the DHP office, postmarked by January 1, 2019. Please contact us if you have questions about the online application process or problems with the online application portal: or 518-474-6926.

Documentary Heritage Program publications. Visit the Managing Records section of the Publications list to obtain a PDF or print copy of DHP publications.

Documentary Heritage Program Grants Officer - can provide advice on developing a grant project and submitting an application - Email:, Phone: (518) 474-6926.

Frequently Asked Questions

DHPSNY Planning and Assessment Services

In addition to grant funding, the Documentary Heritage program provides a variety of free planning and assessment services through the Documentary Heritage and Preservation Services for New York (DHPSNY). To apply for Archival Needs Assessments, Preservation Surveys, or Strategic Planning Services visit

Grant Recipients

Forms needed by current grant recipients:
FS-10 (budget), FS-25 (interim report), FS-10A (budget amendment), or FS-10F (final fiscal report)

Projects Funded

Current year grant awards:

Listings of previous grant awards: