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Disaster Recovery Grants

Eligibility

Disaster Recovery grants are available to all local governments in New York State, except New York City municipal agencies. There is no set annual deadline for disaster recovery grants. You may submit an application whenever a disaster occurs, but applications must be submitted within thirty days of the disaster, unless extenuating circumstances preclude this. You must expend or encumber all funds by June 30 of the grant cycle in which you are applying.

For the purposes of disaster recovery projects, a disaster is defined as: Damage caused by a sudden, unexpected event involving fire, water, man-made or natural phenomena where a timely response is necessary to prevent the irretrievable loss of vital or archival records, or to ensure reasonable, timely access to vital records. The maximum amount for a disaster recovery grant is $20,000. 

Contact Your Regional Advisory Officer (RAO)

When you experience a disaster, it is critical that you contact your State Archives RAO immediately for assistance or email recmgmt@nysed.gov. The RAOs and other State Archives staff are trained to offer technical advice on how to mitigate the effects of a disaster on your records. They can also determine whether you are eligible for disaster recovery funding and assist with identifying appropriate grant project activities.

Guidelines and Application

The complete Disaster Recovery Grant Guidelines provide further information on the Disaster Recovery LGRMIF grant program, including preparing the application, administering the project, reporting requirements, and application forms. They also provide instructions for RAOs in conducting the site visit:

Consultants and Vendors

The State Archives maintains a list of consultants and vendors specializing in disaster recovery that might be of use when responding to a disaster.

For More Information

Contact the Grants Administration Unit at archgrants@nysed.gov, or (518) 474-6926 only if you have any questions about the grant application process. Questions directly related to the disaster should be directed either to your RAO or recmgmt@nysed.gov. You can also find more general information on disaster recovery on the Archives’ Disaster Recovery webpage