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Consultants and Vendors

Company/Name Vendor Type sort ascending
ARDEM Incorporated
  • Imaging Services Vendors

Document Scanning Services, Large format scanning services, Redaction Services, Microfilm Conversion Services, Indexing Services, Data Entry Services, Optical imaging, Document Management and Retrieval services, GSA contract holder for Document Conversion Services.

124 Hillsborough Road
Hillsborough, NY 08844

(908) 359-2600

NYS Certified MWBE
Accelerated Information Systems
  • Archival Consultants
  • Business Process Analysis (BPA) and Needs Assessment
  • Data Conversion
  • Electronic Document Management Systems (EDMS)
  • Imaging Consultants
  • Indexing Software
  • Records Management Software

Accelerated Information Systems (AIS) is an award-winning professional services firm focused on records and document management. A Laserfiche partner since 2005, we have over 10 years of experience designing and implementing records management systems that meet the Department of Defense 5015.2 standard.

We offer a complete set of services, including scanning services, records management consulting, turnkey system implementation, user training, and technical support.

Our Specialties include:

  • Document Management, Records Management, Electronic Forms, Scanning
  • Business Process Management: AP, Case Management, Contract Management, Permitting, HR, Straight through processing
  • Document life cycle stages (Capture, Create, Classify, Share/Protect, Retain, Archive, Accession, Destruction) 
  • Electronic records (Inventory, Organization, Security, and Preservation)
  • Systems integration
  • CO-2 schedule for counties
  • ED-1 schedule for school districts, BOCES, and other education
  • MU-1 schedule for municipalities, including fire districts
  • MI-1 schedule for all miscellaneous governments

25 Newbridge Road
Suite 300
Hicksville, NY 11801

(516) 822-4466 x101

Contact: Zaheer K. Master, President

NYS Certified MWBE
Mohawk Valley GIS
  • GIS

P.O.Box 525
Herkimer, NY 13350

(315) 866-2746

Contact: Linda Rockwood

NYS Certified MWBE
Seleen Associates
  • GIS

Glens Falls, NY 12801

(518) 480-3987

NYS Certified MWBE
CLB Computer Services
  • Business Process Analysis (BPA) and Needs Assessment
  • Imaging Services Vendors

Document imaging (letter, legal & wide format), scanning of microfilm (16/35 mm), microfiche, aperture cards, indexing, data entry, electronic document management solutions, needs assessments, Business Processes Analysis.

2 Morley Court
Albertson NY 11507

(516) 680-8037

NYS Certified MWBE
ASR Systems Group, Inc.
  • Electronic Document Management Systems (EDMS)
  • Electronic Records Management
  • Micrographic Vendors (general)
  • Modern Paper Filing Systems
  • Records Management Software
  • Records Storage Vendors
  • Shelving

LGRMIF Inactive & Historical record storage, Data Conversion and Access systems, High Density Mobile Shelving Systems, Library shelving, Map files, Times 2 Rotary Cabinets, Fire Proof Cabinets, Custom File Folders and more. Design, Installation and Maintenance Services available. Servicing every county in New York State since 1973.

100 Commerce Blvd.
Liverpool, NY 13088

(800) 334-3688

Contact: Mollie Parks

NYS Certified MWBE
Store Scan Shred - Secure Records Management, Division of RJT Products, LLC
  • Imaging Services Vendors
  • Records Management (general)
  • Records Storage Vendors
  • Shredding and Media Destruction

Hard copy records and medical file storage, scanning and electronic imaging services, and confidential document destruction and shredding.

RJT Products, LLC
112 East Thomas Street
Rome, NY 13440

(315) 337-7655 or (315) 371-0082

Contact: Joyce Finnegan

NYS Certified MWBE
microMEDIA Imaging Systems, Inc.
  • Data Conversion
  • Electronic Document Management Systems (EDMS)
  • Imaging Services Vendors
  • Micrographic Equipment and Supplies Vendors
  • Micrographic Vendors (general)

1979 Marcus Avenue
Lake Success, NY 11042

(516) 355-0300 ext. 137

NYS Certified MWBE
K. Sickler-Murphy
  • Business Process Analysis (BPA) and Needs Assessment
  • Records Management (general)

2369 West Old State Road
Schenectady, NY 12306

(518) 355-9084, (518) 357-0693, or (518) 986-6509

NYS Certified MWBE
Jettner Information Services
  • Disaster Planning
  • Records Management (general)
Records Management (general)
Needs Assessments 
Policy and procedure development
Inventory and planning 
Inactive records projects 
Files Management 
Disaster planning
Archival projects

45 Reed Street
Canajoharie, NY  13317

(518) 673-3161

Contact: Alicia A. Jettner

NYS Certified MWBE
Atlas Cold Storage
  • Freezing Services

Refrigeration and freezing services, US and Canada

5255 Yonge Street, Suite 900
Toronto, Ontario
M2N 5P8

(416) 512-2352 or (888) 642-3333

Law Enforcement Software Services, Inc.
  • Records Management Software

IBR records management for law enforcement, including dispatching, MV104, evidence tracking, custom reports, digital mugshots, audit log, shift scheduling and more.

52 Lakeview Road 
North Salem, NY 10560

(914) 263-2582

SMART Business Advisory and Consulting
  • Business Process Analysis (BPA) and Needs Assessment
  • Electronic Document Management Systems (EDMS)
  • Electronic Records Management
  • Records Management (general)

14 Corporate Woods Blvd., Suite 102
Albany, NY 12211

(518) 427-7760

Contact: Geoffrey Plante

Challenge Industries/Microfilm
  • Micrographic Vendors (general)

Preservation 35mm Microfilming Projects: including large format materials, preservation microfilming and scanning of 35mm roll microfilm to CD digital format, and large and small projects, reduplication of acetate microfilm.

402 East State Street 
Ithaca, NY 14850

(607) 272-8990

Contact: Douglas Scott Treado, M.A.

Adgent, Nancy L.
  • Archival Consultants

21 Osage Drive West, #B 2
Ossining, NY 10562

(914) 432-5872

KDF Reprographics, Inc.
  • Imaging Consultants
  • Imaging Services Vendors
  • Micrographic Vendors (general)

Microfilming, document imaging, scanning, processing and duplication, scanning equipment.

10 Volvo Drive 
Rockleigh, NJ 07647

(201) 784-9991

Contact: Steve Hoey

Active Innovations, Inc. (infoRouter)
  • Electronic Document Management Systems (EDMS)

 infoRouter document management software allows you to take control of the administration and monitoring of document life cycle stages (Capture, Create, Classify, Share & Protect, Retain, Archive and Destroy) of critical business documents and records. Our software will also reduce your risk and costs associated with e-discovery and a growing number of regulatory compliance and Corporate Governance processes such as those related to the Sarbanes-Oxley Act, HIPAA, ISO Document Control and Certification, SEC and DoD 5015.2 Records Management guidelines. 

328 Main Street,
Suite 333
East Setauket, New York 11733

(631) 218 7600 or (800) 237 5948

Contact: Ed Quackenbush

Fire Protection Co.
  • Fire Suppression Vendors

6500 New Venture Gear Drive 
East Syracuse, NY 13057

(315) 423-9766

American Records Management
  • Records Storage Vendors

401 Lang Blvd
Grand Island, NY 14072

(716) 773-7281 or (800) 480-7281


Rapid Refile
  • Full Disaster Recovery

Damage created by unforeseen disasters does not need to cripple your organization. Whether struck by a small electrical fire, contaminated by a mold outbreak after HVAC shutdown, or facing massive flood damage, Rapid Refile is experienced in recovering and restoring the documents and materials important to your business. Government agencies, universities, museums, libraries, non-profit organizations and other record-storing facilities that have experienced dam ages due to water, fire or mold will benefit from the complete recovery and restoration system Rapid Refile provides.

7377 Williams Avenue, Suite 100
Allentown, PA 18106

(877) 59RAPID [(877) 597-2743]