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Electronic Records Management Consultants

Company/Name Phone Email Website
17a-4, LLC (212) 949-1724 cgray@17a-4.com or cweeden@17a-4.com www.17a-4.com

17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.

P. O. Box 1492
Millbrook, NY 12545

Contact: Carter Gray or Charles Weeden

Access Systems, Incorporated (315) 682-1188 or (888) 624-6319 (within the US) request@AccessKM.com www.accesskm.com

P. O. Box 402
Manlius, NY 13104

Contact: Steven F. Goodfellow

Allstate Information Management (800) 225-1080 or (973) 345-7776 ext. 268 jharnett@allstate-im.com www.allstate-im.com

80 Beckwith Ave
Paterson, NJ 07503

Contact: Sheila Grabowski or Jonathon S. Harnett

AMI Imaging Solutions (a Division of MTS Software Solutions, Inc.) (856) 642-1188 or (215) 668-9519 dspahr@amiimaging.net www.amiimaging.net

158 Gaither Drive
Mt. Laurel, NY 08054

Contact: Dave Spahr

ASR Systems Group, Inc. (800) 334-3688 mparks@asrsystemsgroup.com www.asrsystemsgroup.com

LGRMIF Inactive & Historical record storage, Data Conversion and Access systems, High Density Mobile Shelving Systems, Library shelving, Map files, Times 2 Rotary Cabinets, Fire Proof Cabinets, Custom File Folders and more. Design, Installation and Maintenance Services available. Servicing every county in New York State since 1973.

100 Commerce Blvd.
Liverpool, NY 13088

Contact: Mollie Parks

NYS Certified MWBE
Avalon www.teamavalon.com

Avalon, a national leader in document services, was founded in 2000 in Syracuse, New York, and has experienced steady growth since then. Avalon provides eDiscovery, managed services, traditional litigation support services, cyber security, digital forensics to law firms and corporations across the United States.

Avalon provides Document Imaging & Scanning Services, Large Format Scanning, Redaction Services, Indexing Services, OCR Technology, Disaster Recovery, High-resolution Scanning, Electronic Bates Labeling, Database Creation, TIFF to PDF Conversion, and Manual & Auto Coding.

 

Buffalo Office
741 Main Street, Buffalo, NY 14203
(716) 995-7777
 
Rochester Office
89 Allen Street, Rochester, NY 14608
(585) 242-9999
 
Syracuse Office
901 North State Street, Syracuse, NY 13208
(315) 471-3333
 
Utica Office
54 Franklin Square, Suite B, Utica, NY 13502
(315) 724-5555
 
Barry Associates www.mybestdocs.com

Arlington, VA

Contact: Rick Barry

Complete Preservation Systems (CPS) (516) 293-5337 www.cpsimaging.com

Scanning records from paper or microfilm (all forms). Conversion of digital images back to archival microfilm for permanent retention. Digital image processing. Microfilming paper documents for long term preservation. Microfilm processing. Diazo and silver duplication.

475 Berry Hill Rd.
Syosset, NY 11791

Contact: William Costas

Concorde Group, Inc. (610) 566-3009 hjgordon@cgipa.com www.cgipa.com

Concorde specializes in assisting clients in formulating a records management plan for all documents that will, over time, significantly reduce the volume of paper being stored. We also offer business continuity planning to guard against loss of data and preserve the continuity of operations.

601 North Olive Street
Media, PA 19063

Contact: Howard J. Gordon

Content Conversions (516) 437-5888 astigliano@contentconversions.com

306A Jericho Turnpike 
New Hyde Park, NY 11040

Contact: Anthony Stigliano

Continuum Systems (800) 933-0180 bowens@continuumsys.com www.continuumsys.com

Data Conversion Services

Continuum Services will take over the complete responsibility of converting your facility's documents.  Each step in the integration process is strictly supervised to insure the highest level of quality control, confidentiality, and security as the documents move through the conversion cycle.  Documents are carefully prepared for the scanning process through staple/paperclip removal, separation of files, and separation of documents. Documents are efficiently scanned, and if needed, pre-indexed into OnBase using multiple high-speed scanners. At this time, documents are scanned, viewed, and verified that each document is scanned at the best quality.  Indexing Specialists view, categorize, and index the scanned documents according to document type as well as enter keywords in indexing values as desired upon request and specification. The electronic files will be returned through electronic transfer (VPN), Intranet, or hardware (Hard Drives). The best practice in regard to the transfer of electronic files will be determined.  If desired, document destruction will be accomplished.

Electronic Document Management Systems

OnBase is a fully integrated enterprise content management (ECM) software suite used by more than 7,500 mid-tier and Global 2000 enterprises to capture, route, manage, share and archive high volumes of corporate information critical to business operations, audits and customer service. Eliminating low-value manual tasks through core OnBase functionality such as document imaging, workflow and COLD/ERM and making all content instantly available from a single, easy-to-use interface increases employee productivity and operational efficiency. OnBase complements its ECM functionality with expertise in specific industry solutions and back office operations.

2401 Burnet Avenue 
Syracuse, NY 13206

Contact: Bob Owens

Conversion Image Technology Inc. (315) 432-0591 JSasenbury@citechinc.com www.citechinc.com

Conversion Image Technology Inc is a document solution provider that provides end-to-end solutions. Those solutions include document management software, scanning hardware, scanning services and support, microfilming services and support. Conversion Image Technology is dedicated to finding a document management solution to best fit your needs and budget. Conversion Image Technology Inc. is a document service bureau and is also a Laserfiche document management software solutions provider.

7010 Fly Road 
East Syracuse, NY 13057

Contact: Jamie Sasenbury

DataBank (860) 661-0438 or (860) 970-6300 crondinone@databankimx.com www.databankimx.com

DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.

88 Curtis Road
Glastonbury, CT 06033

Contact: Chuck Rondinone

Datafile, Inc. (614) 885-9050 or (800) 513-7650 andy@datafile-corp.com www.datafile-corp.com

Microfilming, Microfiche, document imaging, scanning, processing and duplication, COM, COLD, film conversion, optical imaging, Kodak Archive Writing, digital conversion to microfilm.

60 Grace Dr.
Powell, OH 43065

Contact: Andrew Thomas

DCA, Inc. (908) 236-6506, ext. 110 Cindy.Knowles@dcainfo.com www.dcainfo.com

DCA is a complete integrator of information and document capture an content management solutions. Specialties include: Systems integration, document management, BPM, BPO, electronic forms, retention compliance, on-site scanning solutions, automated data entry solutions and services, electronic document management systems (EDMS), AP Imaging, AP automation services, paperless solutions, Optical Character Recognition, virtual Rescan software, SharePoint Capture, Anydoc, Kofax (Kofax Platinum Partner), EMC ApplicationXtender, Formatta, Scanners. DCA, Inc. is also a NWBE.

1225 Route 31 South, Suite 324
Lebanon, MY 08833

Contact: Cindy Knowles

Digiscribe (800) 686-7577 rsorrentino@digiscribe.info www.digiscribe.info

Digiscribe provides document scanning services, document management software and workflow automation services. Companies engage us to solve their business process problems with a portfolio of services and software that is supported with technical expertise, superior customer service and over 25 years of experience. Our New York office is one of the first SOC 2 Type 2 document conversion centers in the New York tri-state area. All staff are HIPAA compliance trained. 

150 Clearbrook Road, Suite 125
Elmsford, NY 10523

Contact: Robert Sorrentino

Document Conversion Inc. (DCI) (516) 318-4376 mmclaughlin@documentconversionsinc.com www.documentconversionsinc.com

We provide the Digitech suite of content management systems including a WEB based digital repository. DCI's core services include the scanning of paper, wide format drawings, plans, medical x-rays, and microfilm to the digital format.

307 Rushmore Avenue
Carle Place, NY 11514

Contact: Michael B. McLaughlin, Certified Document Imaging Architect +

Dox Electronics, Inc. (585) 473-7766 kenm@doxnet.com

105 College Ave 
Rochester, NY 14607

Contact: Ken Michael

E-BizDocs, Inc. (518) 456-1011 or (866) 816-1217 www.e-bizdocs.com

Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate’s Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing solutions.

85 Broadway
Albany, NY 12204

E-Records Institute (888) 325-5914 Robert@electronic-records-management.com www.electronic-records-management.com

641 E. San Ysidro Blvd
San Ysidro, CA 92173

Contact: Robert Smallwood

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