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Electronic Records Management Consultants

Company/Name Phone Email Website
e-Scan Solutions, LLC (800) 734-0070

17 Squadron Boulevard, Suite 400
New City, NY 10956

Contact: Michael Kavanagh

Eagle Systems Inc. (716) 893-0506

Provider of Document management and Content management Systems, Capture and Routing Equipment and Software, Indexing Software, Inventory Systems, Print Management Systems, Web Design and Hosting, Network Sales and Service, Database Conversion Services.

2421 Harlem Rd.
Buffalo, NY 14225

Contact: Rick Polino

Fedcap Office Services (212) 727-4284

Fedcap Office Services provides quality and cost-effective document imaging and management, document preparation, scanning, data entry, and indexing.  Fedcap is a Socially Responsible Outsourcingtm provider, serving government and commercial customers while providing employment opportunities for people with disabilities, and is a preferred source provider for document imaging and data entry through New York State Industries for the Disabled.

119 West 19th Street
New York, NY 10019

Contact: Randy Shannon

Focused Technologies

NYS Preferred Source Member for Document Scanning Services, Large Format scanning, Microfiche to Image conversion, Microfilm to image conversion, PaperVision Document Management Software, ImageSilo Cloud Document Management Software, Digital Mailroom Services, On-site Scanning Services.

PaperVision (records management software); ClerkFlow (indexing software); imaging of paper, film, large format documents, COLD, indexing, storage and retrieval services, online document repository services, electronic document management, workflow, data capture software; also sells Digitech Systems, PaperFlow, DataFlow; FocusView Software; data conversion services, needs assessments, BPAs, feasibility studies.

Michael Came
340 E 24th Street
New York, NY 10010
(917) 470-9160

Chuck Tobin
280 Wall Street
Kingston, NY 12401
(845) 943-6406

920 Albany Street 
Schenectady, NY 12307  
(518) 935-4573 or (866) 403-7037

Contact: Michael Came or Chuck Tobin

Gallego Information Services (716) 675-0012

PO Box 345
Buffalo, NY 14224

Contact: Caroline Gallego

GEMKO Information Group, Inc. (716) 929-2700

100 Corporate Parkway, Suite 200
Amherst, NY 14226

GRM (866) 947-6932

GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

215 Coles Street
Jersey City, NJ 07310

Contact: Julio Irizarry

Hunter Information Management Services, Inc. (516) 248-5388

177 Banbury Road
Mineola, NY 11501-1518

Contact: Gregory Hunter

IMA Imaging & Microfilm Access, Inc (631) 589-8100, ext. 12

IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with more than 35 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-service provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. Because IMA is an associate member of NYSID, which is a Preferred Source, state and local government agencies can purchase IMA’s full range of scanning, microfilming and related document conversion services through NYSID (New York State Industries for the Disabled, Inc.).

150 Knickerbocker Ave, Suite E
Bohemia, NY 11716

Contact: Mitch Davis

Image Data, Inc. (585) 465-5672 for Rochester, Buffalo and Syracuse; (518) 862-2740 for Albany or

BPA/Needs assessments, Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Contact: Richard O’Donnell for Rochester, Buffalo, and Syracuse Regions; Laurie Green for Albany Region

Image Integrator LLC (315) 474-9788

Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.

Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204

IMERGE Consulting (815) 398-0492

1227 Stony Creek Way 
Rockford, IL 61108

Contact: Don Post

InfoPreserve, Inc. (585) 542-4183

InfoPreserve is a simple and easy to use Cloud content and records management solution that makes documents, business emails and scanned records shareable and searchable. It’s a secure, privacy-controlled repository that finally gives you control of your digital information. Our solution set enables file sharing and collaboration coupled with archiving and preservation wrapped around feature rich controls and reporting designed for businesses. We provide a scalable and affordable content management solution on a subscription basis as an alternative to using shared network drives and ftp tools. With no software to install or hardware to buy, customers are up and running within a couple hours providing them with a quick ROI.

175 Sully’s Trail, Suite 203
Pittsford, NY 14534

InOutsource (888) 845-7015

InOutsource provides records and information management consulting services.

669 Grove Road
Thorofare, NJ 08086

Contact: Karen Herwig

Intact Technology (202) 288-0904 or (301) 429-1923 or

Intact Technology is an HP Software partner focused on electronic records management. Intact has years of experience in the field most recently focusing on the HP TRIM enterprise records management software. Intact performs consulting services across the United States, has a GSA schedule, and is an 8(a) certified, veteran-and-minority owned small business.

9111 Edmonston Road
Greenbelt, MD 20770

Contact: Jon Moynihan

Janus Associates, Inc. (203) 251-0238

We are specialists in risk analysis, penetration testing, compliance and PCI assessments, disaster recovery and business continuity planning, eDiscovery, data forensics, data breach crisis management, advanced biometric and authentication software, and mainframe security audit solutions.

1055 Washington Blvd
Stamford, CT 06901

Contact: Jim Adams

Lifetime Document Management (585) 784-3190

A NYSID member provider for Scanning and Imaging Services, including Optical Character Recognition Technology (OCR), Cloud Computing, Electronic records Management and Secure Document Destruction. NAID AAA and ISO 9001:2008 Certified.

425 Paul Road
Rochester, NY 14624

Contact: Lou Ann Owens

Lipner, Bill (917) 723-1048

426 6th Street

MCCi (800) 342-2633

Document imaging, data conversion services, EDMS, indexing software, records management software.

1700 Capital Circle SW, PO Box 2235
Tallahassee, FL 32316

Millican and Associates (954) 963-1771

5850 Coral Ridge Dr, Suite 205
Coral Springs, FL 33076-3379