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Environmental Facilities: Stormwater and Wastewater Treatment

Environmental Health

Environmental Facilities: Stormwater and Wastewater Treatment
Title Major Revision Previous Schedules Schedule Item
Permits, approvals,

and related records, excluding those related to system or treatment facility construction or operation, covered by item no. 431, or those relating to receiving significant industrial or high-discharge users, covered by item no. 448

 CO2 828; MU1 874; MI1 701 447

a: Approval necessary for connection to wastewater disposal system:
RETENTION: 6 years after denial or approval

b: Permit for septic tank cleaner or industrial waste collectors to deliver waste to treatment facility:
RETENTION: 6 years
Records relating to receipt and pretreatment of significant industrial or other high-discharge waste


CO2 829; MU1 875; MI1 702 448

a: Permits for discharge of effluent into wastewater treatment system and related records, such as copies of SPDES permits issued to waste generator, discharge monitoring reports, detailed intake records, and laboratory test results:
RETENTION: 6 years after denial, renewal or expiration of permit

b: Summary records of waste received for treatment, including records relating to waste received that exceeds acceptable volume or content parameters:
RETENTION: 20 years
NOTES: Certain records covered by this subitem relating to significant industrial or other high-discharge waste generation and disposal may warrant longer, if not permanent, retention, for administrative or research reasons. Contact the State Archives for additional information.

c: Survey or similar records of significant industrial or other high-discharge waste generators in an area served by a specific wastewater treatment facility:
RETENTION: 5 years after superseded or obsolete
NOTES: Certain records covered by this subitem relating to significant industrial or other high-discharge waste generation and disposal may warrant longer, if not permanent, retention, for administrative or research reasons. Contact the State Archives for additional information.
Reports and studies

relating to plant, system or facility operation

 CO2 830; MU1 876; MI1 703 449

a: Annual and final reports (except annual report submitted to federal Environmental Protection Agency [EPA]), comprehensive wastewater study and report, special studies and detailed reports, including facility inspection reports, sanitary surveys, environmental facility monitoring, overall operational reports and reports of emergencies, containing summary or detailed information of long-term value:
RETENTION: PERMANENT

b: Annual report submitted to federal Environmental Protection Agency (EPA), also known as "503 report":
RETENTION: 5 years
NOTES: As a rule this report does not contain as useful information as do the monthly discharge and operation reports, covered by part "d," below. However, facilities which include more information in this report may wish to retain these reports longer, even permanently, for administrative or research reasons. Contact the State Archives for additional information.

c: Filter inspection reports (such as sieve analysis) for wastewater treatment system:
RETENTION: 5 years

d: Monthly discharge monitoring and operation reports, submitted to New York State Department of Environmental Conservation in conjunction with SPDES permit requirements:
RETENTION: 5 years after facility no longer in use
NOTES: Appraise the records for archival value. Data contained in these reports may be valuable for long-term planning and for historical and other research, warranting permanent retention of these records. Contact the State Archives for additional advice.

e: Septic tank cleaner or industrial waste collector reports and related records:
RETENTION: 6 years

f: Reports and studies covering routine information only, not covered by other item in this Schedule:
RETENTION: 0 after no longer needed
Records relating to sludge, biosolids, unprocessable solids or other waste byproduct

produced as a result of wastewater treatment process, including both detailed records of waste byproducts generated, including laboratory test results and individual load transfer records, and summary records of waste byproducts produced (including unprocessable solids) and disposed of by facility:
RETENTION: 5 years
NOTES: Certain records relating to sludge, biosolids, unprocessable solids or other waste byproduct produced as a result of wastewater treatment process may warrant longer, if not permanent, retention, for administrative or research reasons. Contact the State Archives for additional information.

 CO2 831; MU1 877; MI1 704 450
Records relating to leachate received from solid waste management facilities

for processing, including both detailed records of leachate received, including laboratory test results and individual load delivery records and summary reports and other records of leachate received and disposed of:
RETENTION: 5 years
NOTES: Certain records relating to leachate received from solid waste management facilities for processing may warrant longer, if not permanent, retention, for administrative or research reasons. Contact the State Archives for additional information.

 CO2 832; MU1 878; MI1 705 451
Co-composting records,

including but not limited to testing records for materials used and product generated, and marketing and distribution records, including both detailed records, including laboratory test results and individual load delivery records and summary reports and other records of materials used and compost generated and its distribution:
RETENTION: 5 years
NOTES: Certain records relating to co-composting may warrant longer, if not permanent, retention, for administrative or research reasons. Contact the State Archives for additional information.

 CO2 833; MU1 879; MI1 706 452