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Public Property and Equipment

Public Property and Equipment
Title Major Revision Previous Schedules Schedule Item
Facility health and safety inspection records,

including notices of inspection, inspection reports, descriptions of violations, remedial action plans, correspondence, and memoranda documenting local government cooperation with the NYS Department of Labor in facility inspections mandated by 12 NYCRR, Section 802 and local government efforts to comply with Department of Labor findings and determinations:
RETENTION: 3 years after completion of inspection or after any violations are remedied, whichever is longer

 2020 (♦)
 CO2 405; MU1 378; ED1 213; MI1 324 826
Real property acquisition or sale file

for property owned by local government including but not limited to copy of deed, copy of appraisal or valuation, copy of site or plot plan, photographs, recommendation or justification for acquisition or sale, approval for acquisition or sale, closing statement, memoranda and correspondence

 CO2 512; MU1 475; ED1 238; MI1 412 803

a: Copy of site or plot plan, photographs, and recommendation or justification for acquisition or sale:
RETENTION: PERMANENT

b: Other records in file, including but not limited to copy of deed, copy of appraisal or valuation, closing statement, approval for acquisition or sale, memoranda and correspondence:
RETENTION: 6 years after property no longer owned by local government
NOTES: This does not apply to a sale of real property tax liens conducted by the local government. See the Taxation and Assessment section.
Master summary record

(book, log or register) recording acquisition or sale of property by local government:
RETENTION: PERMANENT

 CO2 513; MU1 476; ED1 239; MI1 413 804
Official copy of sale or auction list, and notice or advertisement of sale of real property by local government:


RETENTION: PERMANENT

 CO2 514; MU1 477; ED1 240; MI1 414 805
Capital construction or public improvement project file,

including but not limited to bids, specifications, contracts, performance guarantees, inspection reports, and environmental impact statements
NOTES: "Capital projects" are defined in Section 2.00, Local Finance Law; Section 99-g, General Municipal Law; Section 351, County Law; Section 103, Town Law; and Section 5-522, Village Law.

 CO2 515; MU1 478; ED1 241; MI1 415 806

a: Feasibility studies; successful bids; plans, specifications and designs; project description; in-progress and completion photographs; inspection reports; environmental impact statement; annual project statement; fiscal and other final reports; significant change orders; and significant correspondence:
RETENTION: 6 years after building or facility no longer exists or is no longer owned by local government
NOTES: Appraise these records for historical significance prior to disposition. Records for important projects or historic structures have historical value and should be retained permanently. Contact the State Archives for additional advice.

b: Supplementary documentation, including application for assistance, project budget, interim fiscal reports, claims, contracts, vouchers, work orders, memoranda, worksheet, performance guarantees, non-significant change orders; routine correspondence and detailed construction specifications:
RETENTION: 6 years after last entry in project file

c: Unsuccessful bids, to which contract is not awarded:
RETENTION: 6 years

d: All records, when project is proposed but not undertaken:
RETENTION: 6 years after last entry
NOTES: For plans, maps, designs, sketches, designs, architectural drawings and photographs of buildings and facilities, see item no. 807, below.
Official plans, maps, designs, architectural drawings, and photographs

for buildings or other facilities owned by local government, including index, and also including design file for capital construction or renovation project

 CO2 516; MU1 479; ED1 242; MI1 416 807

a: Final or "as built" plans, maps, designs, sketches, architectural drawings and photographs, for significant building or other facility:
RETENTION: PERMANENT

b: Final or "as built" plans, maps, designs, sketches, architectural drawings and photographs, for other than significant building or other facility:
RETENTION: 6 years after building or facility no longer exists or is no longer owned by local government

c: Mechanical, electric and other detailed schematic drawings, not covered by parts "a" or "b," including detailed specifications not appearing on plans, maps, designs, sketches, architectural drawings:
RETENTION: 6 years after building or facility no longer exists or is no longer owned by local government

d: Other related non-graphic design file documents, including correspondence, cost estimates, reports, planning studies and other records:
RETENTION: 6 years after completion of project
NOTES: Some of these non-graphic documents may need to be retained for 6 years after the building or other facility no longer exists, if they document significant changes with long-term fiscal and other implications. Local governments should review these records for these possible uses prior to disposition.

e: Template or other similar automated framework or reference files used in conjunction with more specific automated design files:
RETENTION: Retain as long as the related specific automated design files are retained

f: Index or similar record used to locate, identify and access plans, maps, designs, sketches, architectural drawings, photographs and other existing records:
RETENTION: Maintain as perpetual data file or other record, deleting information only relating to records that have been disposed of
Draft or intermediary plans, maps, designs, sketches or architectural drawings,

including explanatory textual files, tracings and other than final or "as built" automated design files:
RETENTION: 0 after no longer needed
NOTES: Some of these design documents may need to be retained for 6 years or longer, possibly as long as the building or other facility exists, if they document significant changes with long-term fiscal and other implications. Local governments should review these records for these possible uses prior to disposition.

 CO2 517; MU1 480; ED1 243; MI1 417 808
Maintenance, testing, service, operational and repair records

for buildings, grounds, and other facilities or their mechanical, electrical systems or other infrastructure

 CO2 894; MU1 895; ED1 481; MI1 769 809

a: Cumulative summary records:
RETENTION: 6 years after building or other facility no longer in use

b: Individual detailed report or related record, such as work request, work order, personnel deployment record, preventive maintenance schedules and records of work completed, when posted to cumulative summary record:
RETENTION: 6 years

c: Individual report or related record, such as work request, work order, personnel deployment record and records of work completed, when not posted to cumulative summary record:
RETENTION: 6 years after building or other facility no longer in use

d: Log, maintenance schedule or similar record of ongoing activity:
RETENTION: 6 years after last entry

e: Descriptive information on specific equipment or component parts:
RETENTION: 6 years after equipment or part no longer in use

f: Descriptive information on maintenance personnel, vendors or contractors:
RETENTION: 1 year after superseded or obsolete

g: Inventories of parts, materials and supplies needed for maintenance and repairs:
RETENTION: 6 years

h: Requests for inspection, repair or service, when no work is performed and no funds expended:
RETENTION: 1 year
NOTES: For plans, designs and schematic drawings of buildings and facilities, including their systems and component parts, see item no. 807.
Reports and studies relating to maintenance, testing, service, operation and repairs

for buildings and other facilities or their mechanical, electrical systems or other infrastructure:
RETENTION: 6 years
NOTES: Some of these reports may need to be retained longer for long-term facility management purposes, such as for 6 years after building or other facility no longer in use. Some may even have permanent historical or other research value. Contact the State Archives for additional information.

 CO2 895; MU1 896; ED1 482; MI1 770 810
Building or facility security records,

including but not limited to visitor's register and watchman's or automated security system or false alarm reports, and records of issuance and cancellation of building or room keys or passes:
RETENTION: 3 years or, for records documenting issuance or cancellation of keys or passes, 3 years after keys or passes are cancelled or revoked
NOTES: This item does not cover airport security records, which are covered by item no. 1061 in the Transportation and Engineering section, Airport subsection.

 2020 (♦)
 CO2 518; MU1 481; ED1 244; MI1 418 811
Public facility use file,

including but not limited to requests, correspondence, fiscal records and authorizations:
RETENTION: 6 years
NOTES: Appraise these records for historical significance prior to disposition. In some cases, facility use files may document significant attempts by the local government to broaden its support base by reaching out to community groups.

 CO2 519; MU1 482; ED1 245; MI1 419 812
Fire safety records,

including but not limited to fire safety inspection reports, fire drill report, fire alarm records, fire inspection reports and fire investigation reports
NOTES: Records maintained by the public safety agency which performs official fire safety functions are covered by item nos. 1208, 1211 and 1212 in the Public Safety section, Fire Fighting and Prevention subsection.

 CO2 520; MU1 483; MI1 420 813

a: Fire safety inspection reports:
RETENTION: 3 years, or until all violations noted on report are corrected, whichever is later

b: Records other than fire safety inspection reports:
RETENTION: 3 years
Property inventory records,

covering buildings, facilities, vehicles, machinery and equipment, including "fixed assets" records:
RETENTION: 6 years after superseded by updated inventory, or 6 years after replacement, sale, or discontinuance of use of all property listed, whichever is sooner

 2020 (♦)
 CO2 521; MU1 484; ED1 247; MI1 421 814
Inventory of supplies:


RETENTION: 6 years

 CO2 522; MU1 485; ED1 248; MI1 422 815
Public property sale or discard records,

except real property, including but not limited to description of property, bids or offers, and receipt of deed of gift:
RETENTION: 6 years

 CO2 523; MU1 486; ED1 249; MI1 423 816
Maintenance, testing, service, operational and repair records

for equipment or vehicle, but not covering buildings and other facilities or their mechanical, electrical systems or other infrastructure
NOTES: Purchase records are covered by item no. 547 in Fiscal section and warranty records are covered by item no. 818 in this section.

 2020 (♦)
 CO2 524; MU1 487; ED1 250; MI1 424 817

a: Cumulative summary record for vehicle or equipment:
RETENTION: 6 years after vehicle or equipment no longer in use

b: Individual report when posted to cumulative summary record:
RETENTION: 6 years

c: Individual report when not posted to cumulative summary record:
RETENTION: 6 years after vehicle or equipment no longer in use

d: Maintenance or repair log or similar record:
RETENTION: 6 years after last entry

e: Reports and studies relating to maintenance, testing, service, operation and repairs for equipment or vehicles:
RETENTION: 6 years

f: Requests for inspection, repair or service, when no work is performed and no funds expended:
RETENTION: 1 year

g: Permits issued to allow vehicles to be used for various purposes, such as waste transport, hazardous materials transport, and oversized loads:
RETENTION: 0 after expiration of permit

h: Vehicle registration records:
RETENTION: 0 after superseded
Specifications, warranty and descriptive information

received from vendor for vehicle or equipment:
RETENTION: 6 years after vehicle or equipment no longer in use

 CO2 525; MU1 488; ED1 251; MI1 425 818
Vehicle routing, scheduling and usage records,

including automated system used to schedule and assign routes of service and maintenance vehicles
NOTES: This does not apply to emergency use of law-enforcement, fire or other emergency vehicles, which are covered by items in the Public Safety section. For usage records covering buses and other public transportation vehicles, see the Transportation and Engineering section, Public Transportation subsection.
This does not apply to school bus routing records. See Transportation section, School Bus Routing and Scheduling subsection.

 CO2 526; MU1 489; ED1 252; MI1 426 819

a: Detailed data file containing information such as on vehicle stops, usage, locations at specific times or intervals:
RETENTION: 0 after no longer needed
NOTES: Because of the amount of detailed data collected by such systems, such data may only be maintained online for a limited period of time. Some of this data may need to be retained longer to meet both administrative needs and legal requirements. It is recommended that local officials store this data offline long enough to meet such requirements. Also, maintenance of a history file (see below) containing the most significant data elements may satisfy these administrative and legal needs.

b: Automated system operation history file, containing significant data and/or periodic data snapshots, generated from detailed system data:
RETENTION: 6 years

c: Logs, schedule, reports, and queries (including macros, queries and necessary documentation used in report and query generation), which contain information of legal or fiscal value:
RETENTION: 6 years

d: Logs, schedules, reports, and queries (including macros, queries and necessary documentation used in report and query generation), which do not contain information of legal or fiscal value:
RETENTION: 0 after no longer needed

e: Geographic Information System (G.I.S.) street/road data file used for vehicle routing scheduling, derived from official G.I.S. data maintained by other unit of local government:
RETENTION: 0 after no longer needed
Consumption and dispensing records

for fuel, oil, or similar products used by publicly owned vehicles or equipment:
RETENTION: 6 years
NOTES: This item does not cover fuel (jet fuel and service vehicle fuel), de-icer or other chemical storage and dispensing records for airports, which are covered by item no. 1066 in the Transportation and Engineering section, Airport subsection.

 CO2 527; MU1 490; ED1 253; MI1 427 820
Request for services or supplies,

including stockroom supplies, forms and publications, duplication, or use of any vehicle or equipment

 CO2 528; MU1 491; ED1 254; MI1 428 821

a: When a chargeback or fee is involved:
RETENTION: 6 years

b: When no chargeback or fee is involved:
RETENTION: 0 after no longer needed
Federal Communications Commission (F.C.C.) private radio licensing records


CO2 529; MU1 492; ED1 255; MI1 429 822

a: Original application and other related records not created for renewal applications:
RETENTION: 5 years after final termination of license or denial of application

b: Renewal application and related records, including copy of license:
RETENTION: 5 years after renewal or termination of license or denial of application

c: Request for frequency data research:
RETENTION: 1 year

d: Listing of locations of radios using local government private radio frequency:
RETENTION: 0 after superseded or obsolete
Petroleum bulk storage records


2020 (♦)
 CO2 530; MU1 493; ED1 256; MI1 430 823

a: Registration, including approved application and related records:
RETENTION: 7 years after expiration or termination of registration or 3 years after removal of storage tanks and piping, whichever is later

b: Monthly and ten-year mandatory inspection reports:
RETENTION: 10 years

c: Daily and other periodic inspection reports:
RETENTION: 3 years

d: Test certification for underground storage tank:
RETENTION: 7 years

e: Site assessment and related records, required when an underground storage tank is abandoned:
RETENTION: PERMANENT

f: Records relating to leakage and spillage:
RETENTION: PERMANENT

g: Inventory monitoring records:
RETENTION: 5 years

h: Denied registration application and related records:
RETENTION: 7 years after denial of application

i: Records demonstrating compliance with the compatibility requirement if storing regulated substances containing greater than 10 percent ethanol, greater than 20 percent biodiesel or any other regulated substance:
RETENTION: Maintain for the life of the storage tank
Aquatic weed harvesting and/or control records

(covers harvesting by mechanical or manual means or control by use of herbicides):
RETENTION: 3 years

 CO2 896; MU1 765; ED1 483; MI1 771 824
Hazardous waste generation records


CO2 1060; MU1 918; ED1 91; MI1 913 829

a: Individual load delivery and other detailed records, including manifest form:
RETENTION: 3 years after waste accepted by transporter

b: Annual and exception reports:
RETENTION: 3 years after due date of report

c: Test results and waste analyses:
RETENTION: 3 years after date waste was removed
NOTES: This item covers records of local governments which generate hazardous waste but do not operate programs to collect and dispose of hazardous waste. For governments that operate such programs, item no. 455 in the Environmental Health section, Environmental Facilities: Solid Waste Management Facilities subsection, covers records of the generation, collection and disposal of hazardous waste.
Building rehabilitation and reconstruction project files


2020 (♦)
 CO2 898; MU1 767; ED1 87; MI1 773 830

a: When asbestos is installed, removed, encapsulated, applied, distributed or otherwise involved:
RETENTION: 30 years

b: When lead is removed, encapsulated or otherwise involved:
RETENTION: 30 years
Lead or copper content testing and remediation files

covering lead or copper content in drinking water of public facilities

 CO2 899; MU1 768; ED1 323; MI1 774 831

a: Water sample test results and related records, when lead or copper level exceeds the action level as defined in Section 5-1.41, State Sanitary Code:
RETENTION: 50 years

b: Water sample test results and related records, when lead or copper level does not exceed the action level as defined in Section 5-1.41, State Sanitary Code:
RETENTION: 10 years

c: Records of remediation by replacement of lead or copper plumbing:
RETENTION: 6 years after building no longer exists

d: Records of remediation by elimination or replacement of water cooler not connected to plumbing:
RETENTION: 6 years after cooler eliminated or replaced
Pesticide (including herbicide, rodenticide and disinfectant) application record

(showing kind and quantity used, dosage rate, method of application, target organism, area and time of application):
RETENTION: 3 years
NOTES: Records of incidents of possible exposure to pesticides (including herbicides, rodenticides and disinfectants), and other records created because pesticides are considered "toxic substances," are covered by item no. 654 in the Personnel/Civil Service section.

 CO2 900; MU1 769; ED1 353; MI1 775 832
Inventory of pesticides

(including herbicides, rodenticides and disinfectants) maintained by local government:
RETENTION: 40 years after superseded or obsolete

 CO2 901; MU1 770; ED1 354; MI1 776 834
Annual report of pesticides

(including herbicides, rodenticides and disinfectants) used, submitted to New York State Department of Environmental Conservation:
RETENTION: 2 years

 CO2 902; MU1 771; ED1 355; MI1 777 835
Application for business/agency pesticide registration,

including all related records:
RETENTION: 1 year after superseded or invalid

 CO2 903; MU1 772; ED1 356; MI1 778 836
Records relating to certification for individual certified commercial applicator,

including copy of application, records of training in use of pesticides, examination results, copy of certificate and recertification records:
RETENTION: 6 years

 CO2 904; MU1 773; ED1 357; MI1 779 837
Permits and approvals

from state or county health department to operate pool or beach:
RETENTION: 3 years after denial or expiration

 CO2 905; MU1 774; ED1 358; MI1 780 838
Reports of pool or beach operation and inspection:


RETENTION: 21 years

 CO2 906; MU1 775; ED1 359; MI1 781 839
Facility inmate work crew records,

covering crews from state or county correctional facilities performing work outside the facilities for local government or not-for-profit organization, including but not limited to request for work crew and site visit report:
RETENTION: 2 years

 CO2 907; MU1 776; ED1 360; MI1 782 841
Self-evaluation records,

required under Americans with Disabilities Act (ADA), Rehabilitation Act of 1973 as amended, or similar state/federal laws, regulations or requirements

 CO2 908; MU1 777; ED1 361; MI1 783 842

a: Voluntary compliance plan for facility, including list of persons consulted, description of areas examined, transition plan, list of problems identified and description of modifications anticipated and made:
RETENTION: PERMANENT

b: Copies of work orders, progress notes and other supporting documentation:
RETENTION: 1 year after modifications completed
Inspection reports, reviews and audits

(internal and external) created relative to the Americans with Disabilities Act (ADA), Rehabilitation Act of 1973 as amended, or similar state/federal laws, regulations or requirements:
RETENTION: 6 years after building or facility involved is no longer in use

 CO2 909; MU1 778; ED1 362; MI1 784 843
Individual case records,

filed under the provisions of the Americans with Disabilities Act (ADA), Rehabilitation Act of 1973 as amended, or similar state/federal laws, regulations or requirements, including but not limited to complaint, charge or request for reasonable accommodation, medical reports, responses, records of appeals, correspondence and internal memoranda, records documenting work done in response to complaint or request, and documentation of final resolution

 CO2 910; MU1 779; ED1 363; MI1 785 844

a: When complaint or request is filed by officer or employee of the local government involved:
RETENTION: 3 years after resolution of case and termination of any reasonable accommodation provided

b: When complaint or request is filed by person other than officer or employee of the local government involved:
RETENTION: 3 years after date of final entry in record, but not less than 3 years after person involved attains age 18
Master summary record of all cases

under the Americans with Disabilities Act (ADA), Rehabilitation Act of 1973 as amended, or similar state/federal laws, regulations or requirements:
RETENTION: PERMANENT

 CO2 911; MU1 780; ED1 364; MI1 786 845
Video or audio recordings maintained for security purposes


CO2 912; MU1 781; ED1 352; MI1 787 846

a: Recording containing incidents warranting retention for administrative or other potential legal uses:
RETENTION: 3 years, but not until any minor has attained age 21

b: Recording not containing incidents warranting retention for administrative or potential legal uses:
RETENTION: 0 after no longer needed
Records relating to protection of underground facilities


CO2 913; MU1 782; ED1 485; MI1 788 847

a: Notice of or request for excavation, received by local government from excavator, pursuant to 16 NYCRR, Section 753-5.2 (Dig Safely NY), including notice of postponement or cancellation and notice of discovery of unknown facility:
RETENTION: 4 years

b: Master list or central registry of operators of underground facilities located within borders of county or municipality:
RETENTION: 0 after superseded or obsolete
Records filed by contractor or sub-contractor with local government related to public works project,

pursuant to Section 220 (3-a), Labor Law, including but not limited to copy or abstract of payroll, classification of workers employed on a project, and statement of work to be performed by each classification:
RETENTION: 5 years after contract completion

 2020 (♦)
 CO2 914; MU1 783; ED1 486; MI1 789 848
Water supply system records,

covering water supply system (such as private well) maintained by local government for its own use
NOTES: Public water supply records, where a local government provides water for public consumption, are covered by items in the Environmental Health section, Environmental Facilities: General and Environmental Facilities: Public Water Supply subsections.

 CO2 915; MU1 897; ED1 487; MI1 790 849

a: Permits and approvals necessary to establish or operate system, including supporting data and other related records:
RETENTION: PERMANENT

b: Original entry and intermediary charts, graphs and other data collected relating to water usage, water levels and water quality:
RETENTION: 10 years

c: Reports and related data collection and other summary records showing long-term trends and developments:
RETENTION: PERMANENT

d: Reports and related records not showing long-term trends and developments:
RETENTION: 10 years

e: Reports and test results on unsatisfactory water supply samples:
RETENTION: 20 years

f: Log recording summary information collected at periodic intervals such as changes in pressure and level, proportion of chemicals present, operational changes and problems:
RETENTION: PERMANENT

g: Log recording all or routine information such as changes in pressure and level, proportion of chemicals present, operational changes and problems:
RETENTION: 5 years
NOTES: If no logs containing summary information are generated, local governments may wish to retain all or some records covered by part "g" of this item longer, for both long-term administrative use and for potential research purposes.
Energy consumption monitoring records

showing use of electricity or fuel, operation of heating and/or cooling equipment, or environmental conditions (temperature, humidity, air quality) in various parts of publicly owned or operated building or other facility

 CO2 916; MU1 898; ED1 85; MI1 878 850

a: Detailed data collected from sensors or monitors, and detailed reports generated from such data:
RETENTION: 0 after no longer needed
NOTES: Some of this data and these detailed reports may need to be retained for 6 years for energy consumption trending analysis or energy consumption audit purposes. The State Archives recommends that local governments consult the Office of the State Comptroller or their own auditor to determine which data may have long-term value.

b: Equipment maintenance, testing and service records, except detailed records of routine activities:
RETENTION: 6 years after equipment no longer in use

c: Detailed records of routine maintenance, testing and service:
RETENTION: 6 years

d: Reports relating to energy consumption and environmental conditions, including reports of problems and corrective actions taken, summary reports of environmental conditions, and reports showing long-term energy consumption trends, along with accompanying charts, graphs and data tables:
RETENTION: 6 years
NOTES: Appraise these records for historical or other long-term significance prior to disposition. Records showing long-term trends in energy use may need to be retained permanently, or at least 6 years after the building or other facility is no longer in use. Contact the State Archives for additional advice.
Records relating to mines owned or operated by local government


CO2 917; MU1 899; ED1 488; MI1 791 851

a: Plans, maps and environmental impact statements generated as part of application process to obtain permit from New York State Department of Environmental Conservation to operate mine, or to obtain permit renewal:
RETENTION: PERMANENT

b: Other records generated as part of application process to obtain permit from New York State Department of Environmental Conservation to operate mine, or to obtain permit renewal, including but not limited to original and renewal application, actual permit, reports and correspondence:
RETENTION: 3 years after mine closed and land reclaimed

c: Mine registration with the United States Department of Labor, Mine Safety and Health Administration (MSHA) known as "Legal Identity Report":
RETENTION: 3 years after mine closed and land reclaimed

d: Listing of employment, accident and injury data, submitted annually by MSHA to local government:
RETENTION: 5 years

e: Quarterly mine employment and coal production report, submitted to MSHA, as required by 30 CFR, Section 50.30:
RETENTION: 5 years

f: Basic information on employees working at mine, known as "population survey," submitted to MSHA, as required by 30 CFR, Section 45.4:
RETENTION: 0 after no persons listed on report still work at mine
NOTES: The annual training plan for employees who work at a mine is covered by item no. 81 in the General Administration section. Accident and personal injury reports are covered by item no. 660 in the Personnel/Civil Service section, Personnel subsection. The rescue plan is covered by item no. 1212 in the Public Safety section, Fire Fighting and Prevention subsection. Training certification records for each employee working at a mine are covered by item no. 640 in the Personnel/Civil Service section, Personnel subsection.
Annual environmental audit reports submitted to the New York State Department of Environmental Conservation,

including descriptions of environmental problems; records of remedial investigations, plans, and actions; estimates of resources needed to remedy violations; projected remedial time schedules; internal assessments of remedial plans; lists of violations and rankings; and related correspondence and other materials:
RETENTION: 3 years after submission of report

 2020 (♦)
 825
Asbestos management plans

required pursuant to the federal Asbestos Hazard Emergency Response Act and 40CFR Part 763, Subpart E, including plans required for each school listing all buildings leased, owned or otherwise used as a school building and whether they contain asbestos; dates of asbestos inspections; reinspections and surveillances; copies of analyses; descriptions of responses or preventive measures taken; and related records, including equivalent records previously created under the New York State School Asbestos Safety Act (Article 9-A, Education Law):
RETENTION: 3 years after next required reinspection or equivalent period
after all asbestos-containing building material has been removed from a homogenous area
NOTES: Records of building projects involving asbestos are covered by item no. 830.

 ED1 86 828
School pesticide neighbor notification records

prepared and maintained pursuant to 8NYCRR Section 155.24, including annual, summer school, emergency, forty-eight hour and other notifications, lists of persons receiving notifications, summary reports on pesticide applications, and related records:
RETENTION: 3 years

 ED1 484 833
Laboratory examination test results for pool (school)


ED1 92 840

a: Routine analysis (i.e., indicating water is within accepted standards) of water at pool:
RETENTION: 1 year

b: Non-routine analysis (i.e., indicating water is not within accepted standards) of water at pool:
RETENTION: 3 years
Comprehensive long-range plan for educational facilities

and five-year capital facilities plan created under 8 NYCRR Section 155.1, or equivalents, and related records

 ED1 489 852

a: Final copy of plan:
RETENTION: PERMANENT

b: Background materials and supporting documentation, including plan development records:
RETENTION: 10 years
School facility report card,

prepared for each occupied school building, as required by 8 NYCRR 155.6 between 2001 and 2011:
RETENTION: 0 after no longer needed

 2020 (♦)
 ED1 490 827