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Public Safety
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Computer-aided dispatch (CAD) or incident data file, |
containing data on each call received and equipment dispatch or other resulting action taken: |
1179 | CO2 923; MU1 789; MI1 797 | ||
Emergency call receipt and/or equipment dispatch record, |
including but not limited to police or fire incident report or alarm report, generated each time an alarm or call is received and equipment is dispatched or other resulting action taken |
1180 | CO2 531; MU1 494; MI1 431 |
a: When record contains no information on emergency medical treatment of an individual: |
|
Geographic Information System (G.I.S.) records used in emergency dispatch process |
|
1181 | CO2 924; MU1 790; MI1 798 |
a: Street, road right-of-way, road centerline, hydrant, tax parcel or other data layer (official copies maintained and/or updated by dispatching unit): |
|
Communications log |
(radio, telephone, alarm or other) recording each communication between caller and receiving unit or between dispatch unit and mobile unit or field personnel, for law enforcement agency, fire department or district, emergency medical or central emergency dispatch unit: |
1182 | CO2 532; MU1 495; MI1 432 | ||
Recording of communications |
kept by dispatch unit of law-enforcement agency, fire department or district, emergency medical service or central emergency dispatch unit: |
1183 | CO2 533; MU1 496; MI1 433 | ||
Call receipt and dispatch related reports, |
other than individual incident reports |
1184 | CO2 925; MU1 791; MI1 799 |
a: Incident data files submitted to New York Department of State: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Master Street Address Guide (MSAG) and related records |
|
1173 | CO2 918; MU1 784; MI1 792 |
a: MSAG database, containing such information as road/street names, address ranges, addresses, community names, telephone numbers, and information on properties, structure and individuals: |
|
Telephone utility address records |
|
1175 | CO2 919; MU1 785; MI1 793 |
a: Copy of database or printout received from telephone utility: |
|
Non-emergency call receipt and response records, |
such as those contained in E-311 system, E-911 system module, or other electronic or manual system by which non-emergency calls are handled: |
1176 | CO2 920; MU1 786; MI1 794 | ||
Automatic Number Information (ANI) and Automatic Location Information (ALI) records |
|
1177 | CO2 921; MU1 787; MI1 795 |
a: ALI database, containing street address information on each telephone number: |
|
E-911 system development and implementation records |
|
1178 | CO2 922; MU1 788; MI1 796 |
a: Feasibility and implementation reports and studies: |
|
Supplemental information on persons and places used in conjunction with E-911 data maintenance or computer-aided dispatch (CAD) |
|
♦ | 1174 |
a: Information on handicapped persons in residence, including CAD special needs notification form; building access or hazards relating to specific structures; presence of dangerous animals; location of firearms, ammunition, and hazardous materials: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Patient care records |
|
1198 | CO2 934; MU1 800; MI1 808 |
a: Ambulance run or prehospital care record created each time a patient is transported by emergency vehicle and/or administered medical treatment: |
|
Ambulance run or emergency medical treatment chronological log, |
or equivalent record: |
1199 | CO2 540; MU1 503; MI1 440 | ||
Emergency medical training records, |
covering local government employees who receive training |
1200 | CO2 541; MU1 504; MI1 441 |
a: Application for training or certification filed by individual: |
|
Emergency medical training records, |
covering local governments which are course sponsors, including but not limited to information on individuals, course files, and information on instructors, as required by Section 800.20, 10NYCRR |
1201 | CO2 935; MU1 900; MI1 809 |
a: Information on individuals and course files: |
|
Rescue and disaster response reports |
and related records, covering specific incidents: |
1202 | CO2 936; MU1 801; MI1 810 | ||
Emergency medical services reports, |
containing information on such subjects as specific types of medical emergencies, types of supplies used, and call frequency |
1203 | CO2 937; MU1 802; MI1 811 |
a: Reports containing billing information: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Fire department or district incident listing or report, |
received from or sent to New York State Division of Homeland Security and Emergency Services (Office of Fire Prevention and Control) |
1206 | CO2 544; MU1 507; MI1 444 |
a: When blotter or equivalent record is not kept by department or district: |
|
Reports on fire-fighting activity, |
not including incident reports |
1207 | CO2 545; MU1 508; MI1 445 |
a: Reports dealing with serious incidents or problems, or major issues with long-term implications, such as covering overall status of fire-fighting apparatus, equipment and facilities, fire-fighting readiness capability and personnel performance evaluation, and fire casualty reports: |
|
Fire investigation records |
|
1208 | CO2 546; MU1 509; MI1 446 |
a: First, second or third degree arson investigation records, disaster or casualty investigation records, or records of investigations of major fires or significant fires of suspicious origin: |
|
Fire mutual aid plan |
|
1210 | CO2 547; MU1 510; MI1 447 |
a: Final plan, including maps and other attachments: |
|
Fire safety inspection records |
|
1211 | CO2 548; MU1 511; MI1 448 |
a: Master summary record of inspections performed: |
|
Fire evacuation plan, disaster response plan, fire drill report, fire safety survey, |
but not including mutual aid plan: |
1212 | CO2 549; MU1 512; MI1 449 | ||
Fire hydrant records |
|
1213 | CO2 550; MU1 513; MI1 450 |
a: Master record of hydrant locations: |
|
Copies of volunteer department or organization fund-raising records, |
maintained by municipality or fire district: |
1214 | CO2 553; MU1 516; MI1 453 | ||
Controlled burn records, |
covering legally approved burning of leaves and debris permitted by fire department or district: |
1215 | CO2 938; MU1 803; MI1 812 | ||
Blotter |
or equivalent record providing summary information on all significant activities of a fire department or district: |
1204 | CO2 542; MU1 505; MI1 442 | ||
Log, |
journal, or similar chronological record of all activity at a fire station: |
1205 | CO2 543; MU1 506; MI1 443 | ||
Burn injury reports |
(cases of victims that sustain substantial 2nd and 3rd degree burns) that medical officials submit to the New York State Office of Fire Prevention and Control: |
♦ | 1209 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Firearm licensing (pistol permit) file, |
including application for license to sell, carry, possess, repair and dispose of firearms, amendments, transfers, and supporting records such as affidavit of character reference, criminal history and mental health check, fingerprint record, and verification of reason for license. |
♦ | 1234 | CO2 592; MU1 553; MI1 490 |
a: When application is approved: |
Individual firearm purchase record: |
|
1235 | CO2 593; MU1 554; MI1 491 | ||
Certificate of nondestruction of, or notice of intent to destroy, weapon or dangerous instrument, appliance, or substance, |
including results of New York State Police files search: |
1236 | CO2 594; MU1 555; MI1 492 | ||
Records of issuance of firearms or other weapons to law enforcement personnel: |
|
1237 | CO2 596; MU1 557; MI1 494 | ||
Repair and maintenance records for firearms or other weapons used by law enforcement personnel: |
|
1238 | CO2 597; MU1 558; MI1 495 | ||
Record of stolen or missing firearms: |
|
1239 | CO2 943; MU1 808; MI1 817 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Incident, complaint, or arrest summary record or log |
containing a summary of criminal activities, when records or data are not submitted to the New York State Division of Criminal Justice Services (DCJS): |
♦ | 1220 | CO2 559; MU1 521; MI1 458 | |
Law enforcement reports, studies or data queries, |
including their documentation |
1221 | CO2 567; MU1 529; MI1 466 |
a: Reports, studies or queries having legal or fiscal value, such as reports covering use of equipment and personnel resources, reports on crime in specific neighborhoods, reports based on the Clery Act, or on specific kinds of criminal activity: |
|
Case investigation record |
for adult, juvenile offender, youthful offender or juvenile delinquent, including but not limited to complaint, investigation report, arrest report, property record, court order, and disposition of the case |
♦ | 1222 | CO2 561; MU1 523; MI1 460 |
a: For homicides, suicides, arson (first, second or third degree), missing persons (until located), aggravated sexual assault (first degree), course of sexual conduct against a child (first degree), active warrants, and stolen or missing firearms (until recovered or destroyed): |
Master summary record of case investigation information: |
|
1223 | CO2 939; MU1 804; MI1 813 | ||
Individual identification file, |
except jail or penitentiary prisoner case record, including but not limited to fingerprint cards, photographs, record sheets from other agencies, local arrest and disposition records, and miscellaneous reports |
♦ | 1224 | CO2 562; MU1 524; MI1 461 |
a: When offense involved was a crime (misdemeanor or felony): |
Personal information data file |
|
♦ | 1225 | CO2 940; MU1 805; MI1 814 |
a: Data on criminals and suspects: |
County- or region-wide arrest information cumulative data file, |
covering county- or region-wide area: |
1227 | CO2 941; MU1 806; MI1 815 | ||
Profiling reports and related records, |
including macros, workspaces or other files (including all documentation) created in profiling process |
1228 | CO2 942; MU1 807; MI1 816 |
a: Relating to specific case investigation: |
|
Confidential informant records, |
maintained separately from confidential informant information contained in case investigation records |
1229 | CO2 1062; MI1 914 |
a: Master index or listing of confidential informants: |
|
Request for personal information from New York State Department of Motor Vehicles (DMV), |
including driver's license photo: |
♦ | 1226 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Master summary record of all prisoners, |
including "daily record of the commitments and discharges of all prisoners," including date of entrance, name, offense, term of sentence and other information required by Section 500-f, Correction Law: |
1250 | CO2 576; MU1 537; MI1 474 | ||
Prisoner data file: |
|
1251 | CO2 946; MU1 811; MI1 820 | ||
Prisoner case record |
|
1252 | CO2 577; MU1 538; MI1 475 |
a: Case records, including but not limited to commitment, general information history, presentence investigation reports, record sheets from other agencies, record of personal property taken from prisoner upon commitment, record of letters written and received, copies of general correspondence concerning prisoner, reports of infractions of rules, prisoner's health records, and suicide prevention screening records, but not including commissary records: |
|
Facility housing supervision records, including prisoners' activities log, |
including such information as identities of visitors, prisoners' phone calls and mail, and records of visits to cells by officers checking on condition of prisoners: |
1253 | CO2 578; MU1 539; MI1 476 | ||
Prisoners' periodic work report |
listing names of prisoners by work assignments: |
1254 | CO2 579; MU1 540; MI1 477 | ||
Complaint or incident report involving alleged prisoner abuse, injury, or similar occurrence |
showing description of the problem, identifying the individuals involved and stating the action taken, after any litigation has been completed: |
1255 | CO2 580; MU1 541; MI1 478 | ||
Inspection, audit and other reports or studies, |
conducted by New York State Commission of Correction or other state or local agency, covering such subjects as jail conditions, compliance with state standards, and prisoner fatalities: |
1256 | CO2 581; MU1 542; MI1 479 | ||
Reports relating to local correctional facility or lock-up |
|
1257 | CO2 582; MU1 543; MI1 480 |
a: Reports containing legal and fiscal information: |
|
Population counts, including daily census of prisoners: |
|
1258 | CO2 947; MU1 812; MI1 821 | ||
Visitation records, |
including schedule of visits and visitor identification information: |
1259 | CO2 948; MU1 813; MI1 822 | ||
Dietary services records |
|
1260 | CO2 949; MU1 814; MI1 823 |
a: Food service records, including meal counts, roster of prisoners' diet orders, and dietary services studies: |
|
Health and sanitation inspection and related records, |
including records of action taken to correct any problems: |
1261 | CO2 950; MU1 815; MI1 824 | ||
Review and censorship records for incoming printed materials and publications, |
including evaluations by staff and suitability determinations: |
1262 | CO2 951; MU1 816; MI1 825 | ||
Prisoner exercise records, |
including schedule of exercise periods, results of exercise area searches and explanation of any limitations of exercise: |
1263 | CO2 952; MU1 817; MI1 826 | ||
Application of change in maximum facility capacity, |
including determination from New York State Commission of Correction, facility staffing determinations, and related records: |
1264 | CO2 953; MU1 818; MI1 827 | ||
Substitute jail order |
issued by New York State Commission of Correction, authorizing the confinement of some or all prisoners in another correctional facility, and related records: |
1265 | CO2 954; MU1 819; MI1 828 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Warrant execution and subpoena or summons service records |
|
1266 | CO2 560; MU1 522; MI1 459 |
a: Original signature copies of arrest and other warrants executed by law enforcement agency: |
|
Domestic violence records, |
covering single or multiple incidents, not relating to specific case investigation records, including domestic incident report, created pursuant to Section 140.10(5), Criminal Procedure Law, when no case investigation record is created: |
1267 | CO2 955; MU1 820; MI1 829 | ||
Alcohol and drug testing records |
|
♦ | 1268 | CO2 573; MU1 535; MI1 472 |
a: Results of tests administered by law enforcement personnel, when not included in case investigation records: |
Escort service record, |
including activities such as funeral, parade, military escort, escorting prisoner to and from court or jail, and delivery of blood to hospital: |
1269 | CO2 564; MU1 526; MI1 463 | ||
Vacant place check record, |
including vacant houses and other places to be checked during patrols: |
1270 | CO2 565; MU1 527; MI1 464 | ||
Alcoholic beverage establishment sale and use reports, |
including checks of New York State Division of Alcoholic Beverage Control (ABC) violations: |
1273 | CO2 568; MU1 530; MI1 467 | ||
Parolee and sex offender records |
|
1274 | CO2 569; MU1 531; MI1 468 |
a: Lists of parolees or sex offenders living within a jurisdiction: |
|
Subdirectory of High-Risk (Level 3) Sex offenders: |
|
1275 | CO2 956; MU1 821; MI1 830 | ||
Sex offender registration records, |
including but not limited to official notification upon registration, change of address information, determination of final risk level, notification of error or change in jurisdiction, notification that offender is no longer registerable, annual address verification, 90-day personal verification (for level 3 offenders), and community notification information |
1276 | CO2 957; MU1 822; MI1 831 |
a: For level 1 or 2 offender, when offender remains in local law enforcement agency's jurisdiction: |
|
Missing person records |
where another has jurisdiction in the case: |
♦ | 1277 | CO2 571; MU1 533; MI1 470 |
a: When person not found: |
Video or audio recordings of booking or arrest processing |
|
1278 | CO2 958; MU1 823; MI1 832 |
a: When litigation and/or criminal proceedings have commenced: |
|
Copy of order of protection, |
filed with local law enforcement agency having jurisdiction, pursuant to Article 530, Criminal Procedure Law, and related records |
1279 | CO2 959; MU1 824; MI1 833 |
a: Copy of order of protection: |
|
Recordings taken from mobile and stationary units, |
including but not limited to vehicle cameras, body-worn cameras, and video surveillance |
♦ | 1280 | CO2 960; MU1 825; MI1 834 |
a: When recording relates to specific case investigation: |
Child abuse or maltreatment reports |
and related records, reporting law enforcement agency copy, when not included in case investigation record |
♦ | 1281 | CO2 575; MU1 536; MI1 473 |
a: For sexual offenses against a child as defined by the Child Victims Act: |
Sheriff's civil action case record, |
including but not limited to record of service, collections and disbursements, correspondence, copy of court order and related records |
1283 | CO2 574 |
a: When money has been paid, when no payment is involved, or when money judgment has not been fully satisfied: |
|
Facility inmate work crew records, |
covering crews from state or county correctional facilities performing work outside the facilities for local government or not-for-profit organization, including but not limited to request for work crew and site visit report |
1284 | CO2 961 |
a: County correctional facility's copies of records relating to work performed by its prisoners: |
|
Gun dealer or gunsmith record book |
(transaction book): |
1285 | CO2 595 | ||
Criminal background check records |
for checks performed at the request of another agency or business for volunteer or employment purposes: |
♦ | 1271 | ||
Bicycle helmet inspection records, |
including checklists: |
♦ | 1272 | ||
Confidential information received, including from tip hotline: |
|
♦ | 1282 | ||
Transportation records |
for mental health admissions (emergency, voluntary, and involuntary), including notifications to county or municipal health offices: |
♦ | 1296 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Traffic and parking violation records, |
including parking, speeding or other appearance ticket (other than court's copy); officer's supporting deposition; parking violation hearing records; "boot and tow" records; and related records: |
♦ | 1240 | CO2 583; MU1 544; MI1 481 | |
Traffic enforcement camera and speed-timing records |
|
♦ | 1241 | CO2 587; MU1 548; MI1 485 |
a: Original record produced by camera, radar or other speed-timing device, except license plate reader records: |
Vehicle accident case record, |
including vehicle accident report and related records, after case closed: |
1242 | CO2 584; MU1 545; MI1 482 | ||
Vehicle history files, |
including information on specific vehicles or vehicle models, including those which have been involved in accidents or used in the commission of crimes: |
1243 | CO2 585; MU1 546; MI1 483 | ||
Individual's driving and accident records |
|
1244 | CO2 586; MU1 547; MI1 484 |
a: Order, report, or notice concerning vehicle operator's license or registration, including but not limited to order of suspension or revocation of license, notice of compliance with order of suspension or revocation, notice of noncompliance, notice of restoration of license, and report of lost or stolen plates: |
|
Impounded or abandoned vehicle record, |
including but not limited to impound report, tow-away notice to owner, request for information to determine the last owner, notice to owner and lien holders that vehicle has been taken into custody as abandoned, affidavit stating how ownership was acquired by municipality, transfer of ownership document, and bill of sale: |
1245 | CO2 588; MU1 549; MI1 486 | ||
Reports or other records of repossessed vehicles, not impounded by law enforcement agency: |
|
1246 | CO2 590; MU1 551; MI1 488 | ||
Vehicle towing records |
|
1247 | CO2 591; MU1 552; MI1 489 |
a: Lists of companies available for towing vehicles: |
|
Driver-vehicle examination report or equivalent record, |
created when local law enforcement agency conducts motor carrier safety inspection: |
1248 | CO2 944; MU1 809; MI1 818 | ||
Motor vehicle accident and other summary data, |
reports and other records: |
1249 | CO2 945; MU1 810; MI1 819 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Lists and posters showing "most wanted" persons, homeland security advisories, and all points bulletins (APBs): |
|
1286 | CO2 962; MU1 826; MI1 835 | ||
Integrated Justice Portal validation records, |
including monthly print-out received from New York State Police and related system entry validation records: |
1287 | CO2 963; MU1 827; MI1 836 | ||
Integrated Justice Portal system purging records, |
including "purge reports" received from New York State Police and records relating to data reentry: |
1288 | CO2 964; MU1 828; MI1 837 | ||
Integrated Justice Portal message records, |
covering any messages sent or received over Integrated Justice Portal: |
1289 | CO2 965; MU1 829; MI1 838 | ||
Daily "archive" information |
retained in electronic format (on removable electronic media) from Integrated Justice Portal: |
1290 | CO2 966; MU1 830; MI1 839 | ||
Log of all transactions, |
covering all data entry into Integrated Justice Portal: |
1291 | CO2 967; MU1 831; MI1 840 | ||
Individual person's authorization |
to use the Integrated Justice Portal |
1292 | CO2 968; MU1 832; MI1 841 |
a: Records created by local law enforcement agency, including records of individual's training and acknowledgment of test results: |
|
Miscellaneous paper records created from predecessor systems: |
|
1293 | CO2 969; MU1 833; MI1 842 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Personal property record |
|
1230 | CO2 563; MU1 525; MI1 462 |
a: For dangerous weapon, including but not limited to receipt, identification tag, and report of destruction: |
|
Identification records for an individual person or for number-engraved property |
|
1231 | CO2 566; MU1 528; MI1 465 |
a: Personal identification card for an individual, including Sheriff ID, copies of child fingerprint records and records of distribution of child identification kits: |
|
Pawn shop records, |
including lists of pawn shops, purchase and sale reports and reports on stolen property: |
1232 | CO2 570; MU1 532; MI1 469 | ||
Bicycle licensing or registration record |
|
1233 | CO2 589; MU1 550; MI1 487 |
a: When a fee is charged: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Length of Service Award Program (LOSAP), |
including plan document, trust document, summary of provisions, adoption agreement, point system, and similar documents |
♦ | 1216 | CO2 555; MU1 517; MI1 454 |
a: Benefit plan (including all revisions and amendments): |
Annual list of volunteers |
who qualify for a year of service credit under Length of Service Award Program (LOSAP) received from third party administrator: |
♦ | 1217 | CO2 556; MU1 518; MI1 455 | |
Summary records of volunteers |
listing points earned and providing breakdown of types of services and how points earned under Length of Service Award Program (LOSAP) |
1218 | CO2 557; MU1 519; MI1 456 |
a: Annual summary report or listing: |
|
Length of Service Award Program (LOSAP) records relating to individual volunteer |
|
♦ | 1219 | CO2 558; MU1 520; MI1 457 |
a: Records showing points earned and providing breakdown of types of services and how individual earned points: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Accreditation records for law enforcement, fire fighting or prevention or emergency medical services agency or unit |
|
♦ | 1185 | CO2 572; MU1 534; MI1 471 |
a: Assessment reports, annual compliance surveys (compliance reports), standard compliance reports, and other correspondence: |
Emergency vehicle, apparatus and equipment records |
|
1186 | CO2 926; MU1 792; MI1 800 |
a: Vehicle upkeep and use records, including records of incidents where vehicle responded and equipment was used: |
|
Training records for law-enforcement officers, E-911, dispatch or fire-fighting personnel, |
but excluding emergency medical personnel |
♦ | 1187 | CO2 535; MU1 498; MI1 435 |
a: Individual's record of courses attended and/or completed, including basic information on course content: |
Alarm records |
|
1188 | CO2 927; MU1 793; MI1 801 |
a: Permit files for connecting fire, water or burglar alarm to public safety agency emergency telephone system, including applications, copies of permits, inspection reports and related records: |
|
Public safety personnel service data file |
or equivalent record, including incident and activity attendance information showing names of personnel present at fire or other emergency, including attendance at training, drills, meetings and other official activities |
1189 | CO2 928; MU1 794; MI1 802 |
a: Summary data on an individual: |
|
Public safety real property data file, |
containing basic and detailed information on land and structures, including hazards, property inspections, and individuals associated with properties |
1190 | CO2 929; MU1 795; MI1 803 |
a: Basic or "history file" data: |
|
Documentation of macros, queries, and reports |
|
1192 | CO2 930; MU1 796; MI1 804 |
a: Relating to specific case investigation or subject file: |
|
Hazardous materials records |
|
1193 | CO2 931; MU1 797; MI1 805 |
a: Hazardous materials location report or exemption filed with fire department or district, or equivalent record: |
|
Standard Operating Procedures |
for call receipt and dispatch, including codes, abbreviations and authority file data: |
1194 | CO2 932; MU1 798; MI1 806 | ||
Reference files on municipalities, districts and volunteer entities |
in service or neighboring areas: |
1195 | CO2 933; MU1 799; MI1 807 | ||
Wild animal notification records, |
consisting of annual notifications as defined pursuant to Section 209-cc of General Municipal Law |
1191 | CO2 1061; MU1 919 |
a: Notifications received by municipal clerks from persons owning, harboring, or possessing wild animals: |
|
Community outreach and education program records, |
including but not limited to those for drug and alcohol prevention, citizen/youth police academy, neighborhood watch and other crime prevention, and youths. Records include official copy of publications, recordings, or informational literature prepared for public distribution, training materials, participant applications and supporting documentation: |
♦ | 1196 | ||
Ride-along program records, |
including applications to participate, waivers of liability, and criminal background check results: |
♦ | 1197 |