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Supplemental Education Services

School District and BOCES

Supplemental Education Services
Title Major Revision Previous Schedules Schedule Item
Supplemental education records for individual student,

including but not limited to letters of notification to parent(s) or guardian(s), copies of individual test results, parental or guardian consent (if applicable), student's personalized plan, student final and other progress reports, but not including individual student progress log:
RETENTION: 6 years
NOTES: For records of supplemental education services included in an individual student's cumulative education file, see item no. 948 in the Student Records subsection.

 ED1 315 973
Individual student progress log:


RETENTION: 1 year

 ED1 316 974
Lists of students enrolled in supplemental education programs


ED1 317 975

a: Master list of students, created annually or for each class:
RETENTION: 20 years

b: Other lists of students, created for internal administrative purposes:
RETENTION: 0 after no longer needed
Application to the State Education Department to conduct supplemental education program,

including district plan and related records

 ED1 318 976

a: District plan for conducting program:
RETENTION: PERMANENT

b: Other related records, including plan development and submission records, background material and supporting documentation:
RETENTION: 6 years after program ends
Records of program monitoring by the State Education Department,

including but not limited to notification of visit, monitoring report, response and records of any resulting action taken:
RETENTION: 6 years after date of most recent entry in record

 ED1 319 977
Payroll breakdown and other background documentation of program,

providing information such as details of program time spent by individual staff members:
RETENTION: 6 years

 ED1 320 978
Supplemental education testing records covering tests conducted under Local Education Agency Programs (LEAP) or equivalent programs,

used to determine eligibility for supplemental education programs, submitted to New York State Education Department

 ED1 321 979

a: Data maintained by school district:
RETENTION: 5 years

b: Duplicate school district data maintained by BOCES:
RETENTION: 0 after no longer needed

c: Testing eligibility determination and testing protocols, official copies of tests, and summary records describing testing programs:
RETENTION: PERMANENT

d: Summary records of test results:
RETENTION: 6 years

e: Test papers, answer sheets, test administration notes, test schedules and other routine test administration records:
RETENTION: 1 year after end of school year
Records of supplemental education testing of students, where students are NOT determined to need supplemental education


ED1 494 980

a: Lists of students tested but not entered in supplemental education program:
RETENTION: 6 years

b: Records relating to individual student not entered in supplemental education program:
RETENTION: 0 after student attains age 21, but not less than 6 years
Records covering outside providers of supplemental education services


NOTES: Records dealing with individual students, including specific requests to receive services from outside providers, are covered by item no. 973.

 ED1 496 981

a: Lists of outside providers of services and lists of students receiving services from specific providers:
RETENTION: 1 year after superseded or obsolete

b: Outside provider files, excluding contracts and legal agreements:
RETENTION: 6 years after outside provider no longer used by school district or BOCES

c: Contracts or legal agreements with outside providers:
RETENTION: 6 years after expiration or termination or 6 years after final payment under contract, whichever is later