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Services for Local Governments (including school districts)
Summary of Services
The State Archives provides services and resources for local governments in New York State to better manage their records. These resources include advisory services, publications, workshops, and grants for local governments. All services and resources are provided free of charge.
Advisory Services for Local Governments
The State Archives offers advisory services on any issue relating to records management.
Contact your Regional Advisory Officer (RAO) to request advisory services or schedule a consultation with a staff member by telephone, email, or onsite visit.
Other State Archives Services
Retention and Disposition Schedules
Learn more about this subject on our retention and disposition page or contact your Regional Advisory Officer (RAO) or the Scheduling and Records Services unit by email: firstname.lastname@example.org for assistance.
- CO-2 schedule for counties
- ED-1 schedule for school districts, BOCES, and other educational governments
- MU-1 schedule for municipalities, including fire districts
- MI-1 schedule for all miscellaneous governments
- County Boards of Elections
See a summary of schedule changes.
We offer free workshops and other training opportunities on a variety of records management topics. Contact your Regional Advisory Officer (RAO) or the Training Unit by email: email@example.com to request customized training or learn more about our online workshops and webinars.
Download our free publications about how to manage and use records:
Contact the Publications Office by email: firstname.lastname@example.org if you need help obtaining a publication.
The Local Government Records Management Improvement Fund (LGRMIF) provides grant funds to help local governments establish records management programs or develop new program components. It is a competitive program, awarding grants based on the merits of applications. The purpose of LGRMIF grants are to help local governments get started with records management, manage a backlog, or significantly enhance an existing program. For more information about LGRMIF grants, contact your Regional Advisory Officer (RAO) or the Grants Administration Unit (email@example.com).
Records Management Officer (RMO) Resources
Designating an RMO
Each local government shall have one officer who is designated as records management officer.
- Local government records management program
- Designation and responsibilities of records management officers
- Request an RMO Welcome packet by email: firstname.lastname@example.org
RMO Training Materials
- Records Advisory Boards
- Workshop Handouts: Your Role as Records Management Officer
- Video: Your Role as RMO for a Local Government
Managing Records Topics
- Starting a Program
- Identifying Records
- Retention and Disposition
- Using Records
- Storage and Preservation
- Electronic Records
- Historical Records
- Disaster Assistance
- Records Management Consultants
- Consultant and Vendor Lists
- Frequently Asked Questions (FAQs)
Laws and Regulations
View our list of laws and regulations relevant to local government records.
About laws and regulations:
- Copies of laws and regulations pertaining to the State Archives are posted on our website.
- Other laws cited are links to external websites, such as the New York State Assembly's website.