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Records Storage Vendors

Company/Name Phone Email Website
17a-4, LLC (212) 949-1724 or

17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.

P. O. Box 1492
Millbrook, NY 12545

Contact: Carter Gray or Charles Weeden

3 N Record Storage Inc. (888) 634-8969

P.O. Box 4044
Clifton Park, NY 12065

Contact: David Neville

Allstate Information Management (800) 225-1080 or (973) 345-7776 ext. 268

80 Beckwith Ave
Paterson, NJ 07503

Contact: Sheila Grabowski or Jonathon S. Harnett

American Record Management Systems, Inc. (631) 231-1318

One Corporate Drive
Hauppauge, NY 11788

American Records Management (716) 773-7281 or (800) 480-7281 www.americanrecordsmanagement

401 Lang Blvd
Grand Island, NY 14072

Archive Solutions (856) 753-5656

140 Bradford Drive
West Berlin, NJ 08091

Archive: Data Storage & Management (518) 382-8900

Various records storage and access services.

247-249 Altamont Avenue 
Schenectady, NY 12301-1040

Arnoff Moving and Storage (845) 471-1504

1282 Dutchess Turnpike
Poughkeepsie, NY 12603

ASR Systems Group, Inc. (800) 334-3688

LGRMIF Inactive & Historical record storage, Data Conversion and Access systems, High Density Mobile Shelving Systems, Library shelving, Map files, Times 2 Rotary Cabinets, Fire Proof Cabinets, Custom File Folders and more. Design, Installation and Maintenance Services available. Servicing every county in New York State since 1973.

100 Commerce Blvd.
Liverpool, NY 13088

Contact: Mollie Parks

NYS Certified MWBE
Certified Document Security (518) 766-9607

20 years experience in processing confidential records through secure document shredding, document storage, and recycling. 

4066 Route 203
North Chatham, NY 12132

Shred Facility:
4272 County Route 9
West Lebanon, NY 12198

Citistorage LLC (212) 279-4300

5 North 11th Street 
Brooklyn, NY 11211

Contact: David Gelman

Comprehensive Archives Inc. (718) 849-7277

87-46 123rd Street
Richmond Hill, NY 11418

Data Vault Storage Services, Inc. (585) 235-3380 or (888) 846-3282

48 King Street
Rochester, NY 14608

DataBank (860) 661-0438 or (860) 970-6300

DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.

88 Curtis Road
Glastonbury, CT 06033

Contact: Chuck Rondinone

Digiscribe (800) 686-7577

Digiscribe provides document scanning services, document management software and workflow automation services. Companies engage us to solve their business process problems with a portfolio of services and software that is supported with technical expertise, superior customer service and over 25 years of experience. Our New York office is one of the first SOC 2 Type 2 document conversion centers in the New York tri-state area. All staff are HIPAA compliance trained. 

150 Clearbrook Road, Suite 125
Elmsford, NY 10523

Contact: Robert Sorrentino

Diversified Information Technologies, Inc. (570) 496-1812

Records Management; Document Conversion/Data Capture; Electronic Mailroom; Electronic Hosting/Repository and Secure Access System, Consulting and Assessment Services, Print/Output Services. ISO 9001:2008 Certified, SAS 70 Type II Certified, 36 CFR compliant Records Storage Facilities.

123 Wyoming Avenue
Scranton, PA 18503

Contact: Marlene Marriaggi

GRM (866) 947-6932

GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

215 Coles Street
Jersey City, NJ 07310

Contact: Julio Irizarry

Image Data, Inc. (585) 465-5672 for Rochester, Buffalo and Syracuse; (518) 862-2740 for Albany or

BPA/Needs assessments, Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Contact: Richard O’Donnell for Rochester, Buffalo, and Syracuse Regions; Laurie Green for Albany Region

Iron Mountain

Iron Maountain Inc, provides information management services that help organizations lower the costs, risks, and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information -- regardless of its format, location, or life cycle stage -- so they can optimize their business and ensure proper recovery, compliance, and discovery. Many of Iron Mountain's offerings are in areas such as Document Management Solutions, Records Management and Storage, Health Information Management, Secure Shredding, Disaster Recovery, and Data Recovery. Preservation microfilming, storage cabinets, fire-proof safes, transfer cases, offsite destruction, mobile and onsite destruction.

220 Wavel Street 
Syracuse, NY 13206
(315) 463-6790

317 Madison Avenue
New York, NY 10017
(646) 502-7228 or (800) 899-4766

Kingston, NY 12401
(845) 338-7121

520 W. Metro Park 
Rochester, NY 14623
(585) 272-1400

745 Atlantic Avenue 
Boston, MA 02111
(800) 899-4766

100 Bailey Avenue
Buffalo, NY 14220
(716) 822-2200

Contact: David Langevin

Just the Right Stuff (315) 433-1309

Moveable/Mobile Shelving, Fixed Shelving & Storage Products, Open Shelf Filing Systems, High-Density Storage Solutions, Custom Storage Solutions, Library Shelving, Authorized Times-2 Aurora Storage Dealer, Record Storage Boxes, Labeling Systems, Authorized Smead Dealer, Color Coding Supplies, File Folders, File Pockets/Accessories & Indexes, Free Storage Assessments, Filing Audits & Needs Evaluations, Space Planning & Design Of Your Storage Needs/Requirements, Autocad Drawings Provided, Product Quotes & Proposals Provided, Delivery & Installation Services.

103 Twin Oaks Drive
Syracuse, NY 13206

Contact: Neil Greeson