While the State Archives can provide guidance on appraising local government records for their enduring historical or research value, local governments should consult the Archives' publication titled Appraisal of Local Government Records for Historical Value (Pub #50). For more information contact your Regional Advisory Officer (RAO) or the Scheduling Unit for assistance.
Retention and disposition of non-government records
State Archives records retention and disposition schedules do not cover non-government records, including the records of non-profit organizations, commercial ventures, and private individuals. Retention requirements relating to non-government records may, however, be found in certain state or federal laws or in contractual agreements. In addition, non-government entities can consult and adopt (as appropriate) State Archives retention requirements, because the legal basis for retaining records for a certain period of time is frequently the same for government and non-government records.
In addition, for guidance on developing retention and disposition schedules in non-government organizations, contact ARMA International
. If you actively collect the historical records of another organization, individual, or group, develop a collecting policy to determine what to accept and retain permanently as part of your repository. For more information on developing a collecting policy, see our publication, Strengthening New York's Historical Records Program: A Self-Study Guide
. Contact the State Archives at (518) 474-6926 or via email
if your status as an agency or unit of government is unclear.