You are here

*1.[431]

Probation department case files

 
 

a. Presentence or predisposition investigation reports; quarterly supervision reports, including initial supervision plan; and termination reports,except for adults and juveniles whose cases were adjudicated or diverted by the family courts in lieu of adjudication:

10 years after case closed

 

 

b. All case record material, other than presentence investigation reports or predisposition reports, quarterly supervisory reports, and termination reports:

6 years after case closed
 

c. All case record material pertaining to adults and juveniles whose cases were adjudicated or diverted by the family courts in lieu of adjudication:

NOTE: Although the above records have a less than permanent retention period, the State Archives urges county probation agencies to retain presentence or predisposition investigation reports, quarterly supervision reports, and termination reports permanently. These reports contain information not available elsewhere, and document the local government's role in the probation process.

6 years after case closed
2.[432] Master summary record (index) containing summary information on each case: PERMANENT
3.[433] Certificate of relief from disabilities issued to probationer: 1 year
4.[434] Probation department case assignment register showing assignment of cases: 1 year after all cases listed are closed
5.[435] Restitution records, including but not limited to payment change order, cash book showing receipts and disbursements of funds, ledger card or book, and records of collection attempts: 6 years after last payment
6.[436] List of persons in arrears in restitution payments: 6 years after list is issued or last entry, whichever is shorter
*7.[878] Conditional release case file, covering inmate in county correctional facility, created pursuant to Article 12, Correction Law: 6 years after date of most recent entry in record
 
Last updated
Wed, 2015-10-07 15:10