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*1.[50] Legal case file, including but not limited to notice of claim, attorney and investigator activity logs, complaints, court order, motions, notes, briefs, releases and closing sheet:
RETENTION:        6 years after case closed, or 0 after any minor involved attains age 21, whichever is later


NOTE:  Appraise these records for historical significance prior to disposition. Records with historical value should be retained permanently. Local governments should consider permanent retention of significant cases which have importance or which set major legal precedents.  For instance, local governments may wish to permanently retain files for cases concerning major local controversies, issues, individuals and organizations which are likely to be the subject of ongoing research or which result in decisions or rulings of major significance to the local government or community or to the entire state.  Contact the State Archives for advice in this area.  In addition, local governments may wish to retain the complaint and release for routine cases longer for convenience of reference.



Legal brief file ("brief bank") containing duplicate copies of legal briefs from case files, retained separately for future reference:
RETENTION:        0 after no longer needed


Legal case log giving chronological listing of cases:
RETENTION:        0 after no longer needed


Legal case index, including notations on activities related to case:


Subject file assembled and kept for reference purposes:

RETENTION:        0 after no longer needed


Subpoena, along with documentation of response, issued to local government agency or officer, when not part of legal case file (see item no. 50, above) or not part of any other series of records listed on this Schedule:

RETENTION:        6 months after date of response


NOTE:  Subpoenas relating to legal case files or other series of records listed on this Schedule should be retained as part of or long as that respective series.

Last updated
Wed, 2015-10-14 14:49