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*1.[137] | Student's cumulative health record, including but not limited to health history; individualized health care plan; immunization record; results and recommendations from examination, screening, or treatment; parent or guardian referral and permission record; and teacher's comments |
a. Summary record or individual records when not posted to summary record: |
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b. Individual records when posted to summary record, except blood and body fluids incident report: |
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c. Individual immunization record, including authorization and/or parental consent: NOTE: These records may be requested beyond their minimum legal retention period by persons needing proof of certain immunizations for college admission or other purposes. The State Archives recommends that school districts and BOCES evaluate the need to retain immunization records longer than the stated minimum retention period for these purposes. |
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d. Blood and body fluids incident report, even when posted to summary record: |
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2.[138] |
Log of students' accidents and illnesses during school day: NOTE: This retention period presumes that information contained in the log is also contained in the individual and/or summary health records covered by parts a. and/or b. of item no. 137, above. If this information is not posted to the student's individual and/or summary health records, then the log must be retained until the youngest student listed in it attains age 27. |
3.[139] |
Student's psychological or social assessment record file NOTE: Institutional school districts should retain all these records until the student attains age 27. |
a. Report regarding student's ability, personality, family, and environmental influences: |
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b. Source materials used in preparing report, including "protocols," tests and notes, for students not classified as special education: |
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c. Source materials used in preparing report, including "protocols," tests and notes, for students classified as special education: |
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*4.[329] |
Inventory, storage, receipt and distribution records for vaccines and controlled substances (or other drugs or medication) administered to students and/or employees: |
*5.[330] |
Student health summary reports, covering all or groups of students, including school immunization survey summary and communicable disease summary report: |
*6.[457] | Early intervention program records, including but not limited to case record and screening, assessment and referral records |
a. Individual case record: |
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b. Screening, assessment and referral records, not found in individual case record: |