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*1.[141] Individual complaint or problem case file of human rights, economic opportunity, equal employment, community relations or similar function, including individual case summary record

 

NOTE: Agencies may wish to retain records covered by parts "a" and "b" of this item beyond the minimum retention period for use in establishing patterns of complaints and for investigating and resolving future complaints.  For records of affirmative action cases involving local government employees, see item no. 206c in the Personnel/Civil Service section, Personnel subsection.

 

 

a.       For case handled at local level (includes cases referred to New York State Division of Human Rights but returned to local agency for adjudication):
RETENTION:        6 years after last entry

NOTE:  Appraise these records for historical significance prior to disposition.  Records with historical value should be retained permanently. Local governments should consider permanent retention of significant cases handled at the local level.  Contact the State Archives for additional advice in this area.

 

b.       For case referred to New York State Division of Human Rights:
RETENTION:        2 years after last entry

*2.[142]

Summary record for individual case and/or master summary record of all cases:
RETENTION:        PERMANENT

3.[331]

Periodic statistical or narrative activity or progress reports on human rights or economic opportunity office activities:
RETENTION:        6 years

NOTE:  Appraise these records for historical significance prior to disposition.  Periodic reports containing summary information not found in annual reports may have continuing value for historical or other research and should be retained permanently.

 
Last updated
Wed, 2015-10-07 15:17